Head of Logistics- Climate Cluster

Job Description

Title: Head of Logistics- Climate Cluster

Company Name: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Vacancy: 1

Age: Na

Job Location: Anywhere in Bangladesh

Salary: --

Experience:

• At least 8 years

Master of Business Administration (MBA) or Master’s in Management/ relevant discipline.

• At least 8 years

• At least 8 years of occupational experience and at least 3 years of professional experience in a comparable managerial position with international organization(s) will be preferable.

• Experience of managing administrative teams (at least 6 people) is expected.

• Ability to work well under pressure.

• Service orientation and flexibility to cater to diverse range of requirements from different projects within the GIZ OuR framework.

• Self-motivated and ability to encourage others.

• Excellent interpersonal and communication skills.

• Organisational skills.

• Fluency in English (written and spoken) is essential.

• Knowledge of German language is an asset, but not mandatory.

• Familiarity with development cooperation, bilateral or multilateral organizations.

• Ability to work in an intercultural environment.

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federal enterprise with worldwide operations. We support the German Government in the field of international cooperation for sustainable development. We are also engaged in international education activities around the globe. Through our work we assist people and societies in shaping their own future and improving living condition.

GIZ has been working as a development partner of Bangladesh since 1972 under bilateral agreement. Currently, we are working in the areas of renewable energy, adaptation to climate change, textile and leather sector, biodiversity, as well as good governance, displacement, and migration.

For the team of our “Climate Cluster”, we seek applications for the position of “Head of Logistics- Climate Cluster”.

Contract Duration: till 31 December 2024

Band: 5

A. Responsibilities

• Supports the Cluster Coordinator (CC), Senior Finance Manager (SFM) and the Officer Responsible for Commission (AVs) in all aspects of their management and administration tasks, incl. ensuring the quality of logistic processes and a high level of professionalism.

• Advises supervisor on all task when implementing GIZ rules and regulations.

• Disciplinary supervision and management of the cluster´s and field offices´ logistic team.

• Coordinates closely with the AVs, projects, finance and logistics teams for their respective tasks and overall reporting to the cluster management.

• Liaison with the Country Office Heads of Units and the LFA.

• Represents the cluster and its projects to relevant stakeholders and ensures that GIZ values and principles are upheld.

• Ensures safeguarding of the regional and liaison offices of the cluster. Also ensures smooth and quality logistic support to them.

• Any other responsibilities as required by the projects/cluster/Country office/HQ.

B. Tasks

1. Dialogue with Cluster Coordinator (CC), Senior Finance Manager (SFM) and Officers Responsible for the Commission (ORC)

• Advises the CC, SFM and ORC on all logistics management tasks for effective and timely service delivery while ensuring that GIZ rules and regulations are followed regularly.

• Provides regular and timely overview of the work place safety, security, logistics and IT management issues to the cluster coordinator, SFM and members of the cluster management team and also serves as the Security Focal Point of the Cluster.

2. Core Scope of Tasks

• Acts as a work-place safety and security focal for the cluster.

• Acts as a focal person to communicate and maintain liaison with country office and headquarters concerning logistic matters and updates the projects regularly.

• Ensures services for incoming staff, missions, visitors/consultants concerning contracts, visa, etc.

• Recommends on further improvements in particular of service delivery processes for the projects in line with the specific project needs (i.e. objectives, implementation strategies, deadlines, etc.) and relating to the administration unit of the climate cluster in general.

3. Other duties/additional tasks

3.1 Logistics and coordination

• Supervise the placement, shifting, and capacity building of the Cluster’s support staff.

• Liaison with Country Office and concerned Ministry for NOC and Visa Invitation Letter.

• Ensures all building, equipment, and safety equipment’s repair and maintenance is done in a timely manner.

• Ensures that appropriate measures are in place to safeguard office as well as staff personal effects.

• Follows up on all incidents reporting with country office and HQ.

• Highlights protective inconsistencies and measures to the management well in time.

3.2 Work place Safety and Security Management

• Liaison with the Security and Risk Management unit for updates, information and strategy.

• Ensures security-related information is disseminated to all cluster and project staff and responds to security- related queries or updates in a timely manner.

• Keeps track of staff in emergency.

• Ensures safety measures for external visitors are followed as per SRM instructions.

• Keeps abreast of knowledge of building security and ensures all fire-fighting equipment is up to date.

• Updates and maintains hibernation, relocation and evacuation planning process.

• Provides leadership during emergencies, i.e.: Fire Fighting Team, Search and Rescue Team, First Aid Team and Cluster Management Team.

• Advises and suggests risk mitigation and security measures for the cluster staff of GIZ Bangladesh Climate Cluster to the Cluster Coordinator.

3.3 IT Management

• Coordinates with IT responsible for timely updates, repair, and new equipment.

• Ensures the smooth functioning of all IT equipment in Cluster and the regional and liaison offices.

3.4 Logistic coordination

• Coordinates regional and liaison offices logistic related issues and their smooth operations.

3.5 Overarching tasks

• Ensures cost-effectiveness and on-time maintenance of the Office and Projects’ facilities.

• Maintenance agreements are renewed in a timely manner.

• Ensures third party contract/agreement (security guard, logistic staff) are renewed in a timely manner.

• More specific tasks will be decided by the Cluster Coordinator, Senior Finance Manager and ORC in dialogue with the Head of Contracts and Procurement and Head of Accounting of the cluster. Any other task assigned by the supervisor.