Head of Chairman’s Secretariat Office (GM)

Job Description

Title: Head of Chairman’s Secretariat Office (GM)

Company Name: Rupayan Group

Vacancy: 01

Age: 40 to 45 years

Job Location: Dhaka (Mohakhali)

Salary: Negotiable

Experience:

• 15 to 20 years
• The applicants should have experience in the following business area(s): Real Estate, Group of Companies, Developer

Bachelor’s/Master’s degree in Business Administration, IT, Management, or related field from a reputed university.

• 15 to 20 years
• The applicants should have experience in the following business area(s): Real Estate, Group of Companies, Developer

• Age 40 to 45 years
• Only Male

• Proven expertise in automation, workflow design, and digital productivity tools.

• Strong command of English & Bangla (oral & written).

• Excellent presentation and document drafting abilities (English and Bengali), proficiency in MS Office.

• Ability to troubleshoot software, manage integrations, and support digital transformation initiatives.

• High integrity, confidentiality, and judgment.

• Strategic thinker with corporate etiquette.

• Detail-oriented, deadline-driven, and proactive.

• Strong interpersonal and negotiation skills.

• Ability to handle pressure and manage multiple priorities in a fast-paced executive environment.

Job Context:

We are looking for a dynamic & organized person to lead The Chairman’s Secretariat Office. The person will serve as the principal executive support to the Chairman, managing confidential communications, strategic scheduling, high-level coordination, and ensuring that all executive functions are optimized. This role requires a proactive, highly tech-savvy individual with experience in automation, digital workflow transformation, and executive communication management.

Job Responsibilities:

• Manage and maintain the Chairman’s daily calendar, strategic meetings, travel logistics, etc.

• Draft, review, and manage high-level correspondence, reports, minutes, and presentations.

• Ensure timely follow-up and execution of directives issued by the Chairman.

• Monitor automation initiatives throughout the organization.

• Train internal teams on digital processes and automation improvements.

• Maintain a database of land acquisitions, project approvals, legal files, and due diligence records.

• Liaise with consultants, architects, legal advisors, and government stakeholders as directed.

• Act as the Chairman’s liaison to internal departments and external partners.

• Draft speeches, briefing notes, statements, etc., as required by the management.

• Participate in meetings with the Chairman, ensure detailed minutes are taken, and maintain tracking.

• Handle confidential documents, financial reports, contract agreements, and executive decisions with strict discretion.

• Monitor key action items and KPIs, and follow up with executives to ensure timely completion.

• Maintain data privacy and cybersecurity standards throughout management operations.

• Mobile bill
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

• Transport Facilities

• Other facilities as per the company policy.