Job Description

Title: General Facility Officer (Re-advertisement)

Company Name: Handicap International (humanity & Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Minimum Graduation but preferably Master's in Business Administration / Business Studies / Commerce / Management / Logistics / Supply Chain Management or any other relevant disciplines.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ HI has been working in Bangladesh since 1997, focusing on creating sustainable changes to ensure the rights and inclusion of people with disabilities in society. HI is an independent and impartial aid organization working in poverty, exclusion, conflict, and disaster situations throughout Bangladesh. With projects in different districts of the country, HI works not only with people with disabilities and other vulnerable populations, but also with their families, their communities, and local humanitarian actors in order to respond to their essential needs, improve their living conditions, promote respect for their dignity and fundamental rights, and provide sustainability in its action. As one of the key organizations in the disability sector, HI has a wide range of projects which assist in promoting the inclusion of persons with disabilities and their issues in emergency and development contexts, building capacities of local stakeholders, and reducing the impact of natural and human-made disasters. Particularly in Cox`s Bazar district, HI is providing services in rehabilitation, MH/PSS, SRH, protection, and inclusive education with an inclusion mainstreaming approach to refugees and host populations affected by the forcibly displaced undocumented Myanmar nationals. HI`s multi-sectoral mobile units (MU) and static approach are currently working in 15 camps located in both Teknaf and Ukhiya Upazilas and surrounding host areas providing comprehensive services in physical rehabilitation, primary health care, protection, and MHPSS.
∎ HI is currently implementing a development and humanitarian response project in Kurigram, and Cox`s Bazar district through 4 project offices (Kurigram, Ukhiya, and Teknaf) and 2 coordination offices (Dhaka and Cox Bazar).
∎ Operational Thematic: Livelihood, Health and Rehabilitation, Protection, Inclusion, Education, and Atlas Logistics
∎ Number of staff: Around 294 National staff and 06 international staff
∎ HI is currently looking for a General Facility Officer, under the supervision of the Area General Service Manager, the General Facility Officer ensures the efficient management of services to HI personnel for the country under his/her responsibility. He/she is the point person for the logistics/facility manager and as such informs him/her of any problems that fall within his/her remit and suggests solutions.
∎ He/she ensures the optimal management of equipment. He/she implements the strategy, including the scheduling of repairs and maintenance to ensure that all equipment is in excellent working order. He/she is a key player in the rollout and implementation of HI`s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the professional development principle. He/she participates actively in the phased reorganization of HI in the field as part of the ROOTS project.
∎ Job Location: Ukhiya
∎ Line Manager: Area General Service Manager
∎ Type of Contract: Fixed-term
∎ Duration of the Contract: As early as possible to 31 December 2023

Job Responsibilities:
∎ Mission 1: Participates in the definition of the logistics section of the StratOp and implements the action plan for facilities management
∎ STRATOP: contributes towards the drafting, revising, and implementing of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives.
∎ RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures.
∎ INCIDENTS: produces incident reports for his or her sphere of responsibility.
∎ INDICATORS: produces and compiles the data in the facilities management dashboard for his or her geographical area.
∎ Mission 2: Deploys HI's standards and contributes to its expertise and accountability within his or her remit:
∎ STANDARDS: applies HI standards for his or her entire professional field concerning policy, processes, and tools.
∎ LOCAL ADAPTATION: participates in adapting and contextualizing these standards to meet local conditions and regulations.
∎ INTERNAL CONTROL: implements internal control in his or her fields of activity.
∎ ACCOUNTABILITY: applies internal rules and the rules of institutional donors in her fields of activity.
∎ Mission 3: Operational implementation of logistics
∎ 3.1 Diagnostic phase - Contextual analysis:
∎ Participates in analyzing the programme's logistics context (evaluation of logistics capacities, table of logistics problems).
∎ 3.2 Design phase - Resources planning:
∎ Identifies the material resources necessary for ensuring the project's feasibility.
∎ Participates in structuring the human resources concerned by facilities management.
∎ 3.3 Design phase - Resources planning:
∎ Plans all the means necessary for the optimal management of equipment in his/her fields of activity and geographical areas.
∎ 3.4 Implementation phase - Coordination:
∎ Evaluates and adjust the resources and their distribution according to the needs.
∎ Oversees all HI Ukhiya premises (Site office, WH, GH & camp office) building & ground maintenance.
∎ Carry out a preventative, planned maintenance program and undertake routine inspections of the premises, fixtures, fittings, utility meters, furniture, and general asset.
∎ Review utility consumption and strive to minimize costs.
∎ Plan and coordinate all installations (Internet, electricity line, heat), refill fast aid, fire extinguisher, and refurbishment.
∎ Office store management as per stock management policy & ensure the availability of all supply items
∎ (consumable & stationeries) at stock.
∎ Building administration
∎ Oversee building access control. Premises key Management and premises safety security-related issues.
∎ Control activities like parking space allocation, waste disposal, premises security, etc.
∎ Assist in monitoring cleaners, guard, labor & external visitors/guest.
∎ General Asset Management, Asset tagging, update field data in EMC.
∎ Assist to input general service-related costing in the budget and monitor the costing.
∎ Contract management of Premises.
∎ EHS (environment, health, safety)
∎ Ensuring that staff is working in a safe & healthy environment by implementing and enforcing safety policies.
∎ Follow up & manage cooking facilities and responsible for arranging staff food (launch) and timely sharing the bill with staff.
∎ Manage the upkeep of equipment and supplies to meet health and safety standards.
∎ Ensures that the facility is clean and maintained according to the organization's policy and procedures.
∎ Coordinate & Archive documentation
∎ Archive documents as per HI policy both scan and hard copy and tagged properly.
∎ Receive and check the supply items/documents & based on the delivery slip/waybill/Purchase Order, prepares the reception form if needed and Internal delivery note when required.
∎ Compile the log report (EMC, BMC, GMC, Inventory, etc) and share it with the line manager on the agreed time
∎ 3.5 Closure phase
∎ Implements the on-site storage of archives or their transmission to HQ.
∎ Implements the return/donation of material.
∎ Provides the data needed to prepare the financial reports.
∎ Mission 4: Facilitation of the professional sector
∎ Contributes to the facilitation of the professional sector in his/her geographical area (community of practice)
∎ Mission 5: Emergency Preparedness and Response Responsibilities
∎ contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI's effective humanitarian response.

Additional Requirements:
∎ Age at least 25 years
∎ Minimum 02 years of experience in Logistics /General Administration.
∎ Good Inter-personal communication skills in both Bangla and English.
∎ Must be excellent in MS Excel, Word & E-mail communication.
∎ Autonomous, Organized, and Adaptable.
∎ Solution-oriented: Problem-solving and taking challenges.
∎ Applying technical and professional expertise.
∎ Working effectively with others.
∎ Strategic vision-oriented.
∎ Communicating with Impact.
∎ Able to work under pressure and deadline oriented.
∎ Willing to travel to the field at any time required by the nature of the job.
∎ Person with disability are encouraged to apply

Salary:
∎ Tk. 62758 - 69693 (Monthly)
∎ Salary will be determined based on experience, qualification, and budget availability. A hardship Allowance will be added in addition to working in Cox`s Bazar District.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ Medical Coverage: Staff & dependents will get general/outpatient, hospitalization, dental, and optical, medical insurance facilities as per the HI policy.
∎ Maternity Coverage: Staff & dependents will get maternity medical coverage facilities as per the HI policy.
∎ Group Life Insurance Coverage: Staff will get the death benefit, accidental benefit, permanent partial disability, permanent total disability benefit, and critical illness benefit as per the HI policy.
∎ Leave: Staff will get sick leave, annual leave, medical leave, and event leave as per HI policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 26 Feb 2023

Company Information:
∎ 12 Feb 2023
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House 3/A, Road 36, Gulshan-2, Dhaka-1212, Bangladesh
∎ Web : https://hi.org/en/index
∎ Business : Business: Handicap International (HI) is an international aid organization specializing in the field of disability. Non-governmental, non-religious, non-political, and non-profit making works alongside persons with disabilities and other vulnerable groups, whatever the context, assisting them and supporting them in their efforts to become self-reliant. Since its creation, the organization has set up programmes in approximately 60 countries and intervened in many emergencies. It operates as a federation made up of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) that provide human and financial resources, manage projects, and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring the rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works with persons with disabilities and with their families, their communities, and society. The main office is based in Dhaka, and presently there are 4 project offices (Kurigram, Sitakundu, Ukhiya, and Teknaf) and 1 coordination office (Cox Bazar).

Presently HI Bangladesh is implementing projects on integrating disability in community-based disaster risk reduction and response; economic empowerment of extremely poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities, capacity building of professional associations; and support to Disabled People`s Organizations; among others.

Category: NGO/Development

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