Finance Coordinator

Job Description

Title: Finance Coordinator

Company Name: Danish Refugee Council

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Degree- Bachelor's degree in economics, Commerce, Accounting, or Management
∎ Language - Fluent in English (both writing and spoken) - Fluent in Bengali

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ The Danish Refugee Council (DRC), one of the world`s leading NGOs, with a focus on responding to displacement, have been registered in Bangladesh since 2013. In 2017, in response to the Rohingya influx, DRC launched an integrated program of support to the government in site management, shelter/NFI and protection. In 2018, DRC started implementing aid projects in support of the host communities most affected by the influx of refugees. As a key part of this, DRC opened a main office in Cox`s Bazar, and a support/liaison office in Dhaka.
∎ POSITION PROFILE:
∎ Provide overall advice, coordination, and technical support to the Country Finance team and field Finance teams with regards to DRC Dynamics Accounting related tasks. Ensure compliance with the finance chapters of DRC`s Operations Handbook and DRC Dynamics User Manuals / workflows.
∎ This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country and area related financial accounting activities.
∎ Under the supervision of the Finance Manager, the Country Finance Coordinator will ensure that all financial functions in the DRC Bangladesh Country programme including accounting, payments and banking, payroll, Statutory & Donor Audit support and Preparation of Financial Statements in IPSAS are adhered effectively and in a timely manner. The Finance Coordinator ensures compliance with donor regulations as well as DRC`s internal policies and procedures and provides support to the program management teams as required.
∎ Type of contract: National
∎ Employment Band: G1
∎ Start date: 1st July 2020
∎ Duty station: Cox`s Bazar

Job Responsibilities:
∎ Support -10%:
∎ Support the development and implementation of financial management capacity building of staff in DRC Dynamics and provide technical support and advice to the country finance team.
∎ Support the development and implementation of financial management capacity building of staff throughout DRC Bangladesh
∎ Provide technical support and advice to the Finance team across field sites
∎ Provide on-the-job training in field locations as required to support the overall functioning and capacity building of the DRC Bangladesh finance team
∎ At times and at the request of the Finance Manager, backstop Finance positions in field locations where dedicated support is required for short deployments of up to 2 weeks at a time.
∎ Accounting / Finance - 30%:
∎ Oversee and manage daily accounting and finance functions including the timely recording of transactions, cash management, banking, receivables, payables, and timely submission of bank reconciliation and month end accounting closure tasks (as per DRC guidelines and timelines).
∎ Coordinate with country Finance Manager to organize & submit Finance supporting documents (Scanned and hard copies) in relevant archives (One drive/Share point etc.) according to DRC Bangladesh /RO/HQ requirements.
∎ In close cooperation with Area Managers reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC's Operations Handbook, DRC Dynamics User Guides and workflows, and donor requirements
∎ Support timely delivery of quality financial reports to donors and internal reports to colleagues and HQ
∎ Ensure compliance with relevant country statutory and other financial obligations such as tax, levies, and statutory returns
∎ Monthly financial briefings to Finance Manager and Head of Support Services regarding the month-end closure processes and outstanding balance account items for action.
∎ Ensure thorough and effective budgetary control in the country programs
∎ Collecting cash forecasts from all Programme Managers and requesting funds in a timely manner
∎ Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries
∎ Ensure all required documentation for financial audits in cooperation with Finance Manager, Program Staff, Regional Office, and HQ
∎ Attend and participate in monthly BFU review meetings with Project Managers to discuss key variances, reasons for these, and any remedial action that is required
∎ Prepare Financial Statements in country legislation, IPSAS, for local and statutory audits
∎ Ensure that all prepayment and accruals are amortized on a monthly basis based on the Country Master Budget allocation and report to Finance Manager for the gaps to be allocated
∎ Reporting 10%:
∎ Provide monthly tax payment reports, month end closure reports, and any other report as requested by SMT or Finance Manager.
∎ Provide inputs for Results Contracts as requested by the Finance Manager and/or Head of Support Services.
∎ Budget, Financial Management and Control -10%:
∎ Support to Finance Manager to ensure that financial related information is accurate and is well maintained on DRC Dynamics and all transactions are recorded and allocated to projects on a monthly basis. This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
∎ Support Finance Manager to implement relevant financial control tools in line with DRC Dynamics implementation within the country programme and across area offices.
∎ Others 10%:
∎ Support & supervises, audits (in-country, external), coordinate with area offices/RO/HQ to compile documents required by the auditors. If required coordinate with the auditors on audit process.
∎ With support of Country Finance staff, assess needs and identify issues/gaps in staff and prioritize timely practical actions to respond to particular financial accounting issues.
∎ Develop technical skills of finance staff through on-job technical advice/trainings on financial management, accounting, and other finance duties.
∎ With support of Country Finance Manager, perform regular internal Finance audits (As per DRC Operations Handbook) and reviews as required to ensure compliance with DRC and donor requirements. Audits to be conducted on quarterly basis for all area/field offices and reports submitted to Head of Finance.
∎ Monitor systems for financial operations in both the main programme offices and in field offices in accordance with the DRC Operations handbook and DRC Dynamics User Guides and workflows, including systems for consolidation of accounting information, internal controls & financial record-keeping.
∎ Report to the Finance Manager and Head of Support Services any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.
∎ Follow up on new procedures and guidelines designated in circulars.
∎ Support Finance Manager and Head of Support Services to identify the gaps in Finance policies to develop local office policies and procedures and provide training for all issues related to local financial matters to improve the efficiency and minimize risk in financial management and accounting.
∎ Local Tax management -10%:
∎ Coordinate with Country/Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC Bangladesh is in compliance.
∎ Coordinate with HR department to ensure all taxes related to national and international staff salaries are paid in a timely manner to the relevant authorities.
∎ Coordinate with the Supply Chain department to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments on timely manner.
∎ Keep the Head of Support Service and HR/Admin Manager informed of the latest developments on tax issues should changes arise.
∎ DRC Dynamics Specific tasks -20%:
∎ Review the Projects set up to ensure coherence and alignment with management structure and budget holder policy.
∎ Ensure Offline Local Payroll is imported to Dynamics Salary Expense Journal in collaboration with Finance team, and as per the month end closure timeline/checklist.
∎ Ensure that all offline transactions for all field offices are replicated and completed in Dynamics and monthly cash and bank reconciliation is completed within the deadlines set forward for month end closure.
∎ Backstop Timesheet Focal Point as required and ensure timely timesheets are generated and filed, including Result Sum Totals done for Payroll/ SC setup on all Projects sheets approved & posted 100%, as requested.
∎ Work with Finance Manager to ensure required data for Run Distribution is correctly mapped and posted as per Shared Cost Allocation policy.

Additional Requirements:
∎ Minimum of 5 years of relevant post qualification work experience in field of finance/accounting/bookkeeping in an NGO, UN or the commercial sector.
∎ Should be able to adhere to NGOAB and other GoB guidelines
∎ Working with an INGO is preferable
∎ Basic excel skill is mandatory.
∎ All employees are expected to demonstrate DRC' five core competencies:
∎ Striving for excellence: You focus on reaching results while ensuring an efficient process.
∎ Collaborating: You involve relevant parties and encourage feedback.
∎ Taking the lead: You take ownership and initiative while aiming for innovation.
∎ Communicating: You listen and speak effectively and honestly.
∎ Demonstrating integrity: You act in line with DRC's vision and values

Salary:
∎ Gross Salary - 137,250 TK

Application Deadline: May 16, 2020

Company Information:
∎ Danish Refugee Council
∎ Address : Sayeman Heritage Residence (1st Floor), Sayeman Road, Baharchara, Cox's Bazar, Bangladesh
∎ Web : WWW.DRC.NGO

Category: NGO/Development