Finance and Admin Officer - LEAP

Job Description

Title: Finance and Admin Officer - LEAP

Company Name: Samaj Kalyan O Unnayan Shangstha (SKUS)

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Graduate/Master's in accounting/finance
∎ Skills Required: Accounts, Admin and Finance, Budgeting, Financial Reporting, Inventory management, Tally Software, VAT and Tax related work

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): Finance/ Accounts
∎ The applicants should have experience in the following business area(s): NGO

Job Context:
∎ Samaj Kallayan O Unnayan Shangstha (SKUS) envisions a peaceful, prosperous, and poverty-free society that ensures everyone`s basic needs and rights. Since the 2017, SKUS has been working on Rohingya refugee influx in Cox`s Bazar district in the field of Education, health, Child protection, GBV, MHPSS and SRHR among the Children, adolescents, women, and men with support from different international donors, including UN agencies.
∎ Recently SKUS has signed an agreement with Plan International Bangladesh to implement a project lilted "Lifting Healthy, Empowered and Protected Girls and Women in Cox`s Bazar (LEAP)` at Rohingya Camps in Ukhia Upazila and the Host community of Ukhia Upazila under Cox`s Bazar District.. SKUS is looking for a suitable candidate for the immediate appointment of Finance and Admin Officer for the project mentioned above supported by Plan International Bangladesh.
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∎ The Finance and Admin Officer is responsible to support smooth implementation of the Lifting Healthy, Empowered and Protected Girls and Women in Cox`s Bazar (LEAP) project. Plan International Bangladesh is the lead of this consortium project with HOPE Foundation for Women and Children of Bangladesh (HOPE), Partners in Health and Development (PHD), Samaj Kallyan O Unnayan Sangstha (SKUS), and Mukti Cox`s Bazar which funded by the Global Affairs Canada (GAC) and technical supported by Plan International Bangladesh. LEAP will employ a comprehensive, integrated programmatic approach by engaging a variety of stakeholders and facilitating gender- and adolescent-responsive and inclusive (GARI), Sextual and Reproductive Health and Right (SRHR), Sextual Gender Based Violence (SGBV) and Mental health and psychosocial support (MHPSS) services by strengthening government health systems, including establishing/strengthening referral linkages (from community to health facilities and between different sectors) to bring transformative change among the most at-risk adolescent girls and young women in host communities and camps. The Finance officer responsible for financial management and control of specific project
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∎ Duration: 26 Months (July 2022 to August 2024)

Job Responsibilities:
∎ Responsible to give technical support to PC to ensure that the expenditure is incurring as per the approved budget line item under the project operational plan.
∎ Ensure that the Finance Manager/heads are strictly followed and not to allow introducing any new budget line item. Not to exceed the expenditure against the allocation of the budget line item.
∎ Responsible to control the misusage of fund. Responsible to prepare the bank reconciliation statement on monthly/quarterly basis.
∎ Responsible to be custodian of the cheque books and cash of the project and to ensure that all vouchers, cash books, ledgers and cheque books are under lock and key. Manage payment of Tax & VAT in relation to the project
∎ Responsible to prepare the financial reports on monthly, quarterly, six monthly and annual basis or as per reporting calendar and within deadlines. Provide documents/report to the senior management as per need or instruction.
∎ Responsible to prepare salary sheet, petty cash requisition, cheque (s) along with supported by relevant voucher (s) as per the time schedule.
∎ Responsible to prepare and give posting of all vouchers (Debit, Credit, Transfer and Journal) supported by relevant appropriate documents complying with the administrative, personnel and accounting manuals and relevant office orders/memos/letters with "paid" seal.
∎ Responsible to record the expenditure in the ledger that will comply with the budget line item. Prepare the resolution of purchase committee.
∎ Check/review/ensure in compliance with the approved budget for all kinds of procurement, collect quotations, comparative cost statement, work order as and when necessary according to the organizational procurement policy and procedures.
∎ Responsible to ensure that all stock items are procured as per procurement policy and well documented (entered into the relevant register).
∎ Responsible to update the fixed asset register with the assistance of project support staff and physically verify the fixed assets as per the fixed asset register on six monthly basis.
∎ Ensure that fixed asset items are appropriately numbered and room wise updated and displayed.
∎ Responsible to provide all type of support during training/workshop/meeting period and communicate, coordinate & cooperate with all units and provide logistic support in time as their need.
∎ To maintain the HR related issues: Maintain personnel files and ensure its safety and confidentiality. Review and consolidate leave days for all staff and advise all designated authorities on the number of allowable leave days and take necessary actions with regard to payroll calculations. Ensure the correct process is followed so that the best personnel are hired to fill the open positions during the recruitment process for new Staff. Orient new staff on their duties and their responsibilities.

Additional Requirements:
∎ Age 26 to 40 years
∎ Both males and females are allowed to apply
∎ At least 3-year (s) experience in accounting and administrative section in reputed NGO
∎ Skilled in procurement, inventory management, VAT/Tax and financial reporting.
∎ Conversant in common IT applications (MS word, MS power point, internet browsing& e-mail communications)
∎ Excellent interpersonal skills, and the ability to establish and maintain effective working atmosphere
∎ Good working relationship with colleagues, partners, external actors and allies
∎ Ability to work under pressure, meet deadlines, priorities workload and 'multitask'
∎ Knowledge about accounting software
∎ Ability to prioritize tasks, work under pressure and meet deadlines
∎ Person with disability are encouraged to apply

Salary:
∎ Tk. 50000 - 55000 (Monthly)
∎ Salary negotiable based on qualification and experience within range

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ As per Project

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 18 Jun 2022

Company Information:
∎ 11 Jun 2022
∎ Samaj Kalyan O Unnayan Shangstha (SKUS)
∎ Address : 110 Shantinagar, Nilufar Building (1st floor), Dhaka-1217.
∎ Web : www.skus-bd.org
∎ Business : SKUS is a non-profit, non-government voluntary organization working since 1995 to improve socio-economic condition of poor and marginalized people to improve socio-economic conditions and remove discrimination and exploitations. SKUS has implementing multidimensional projects on Education, Malaria, HIV/AIDS, Health, Nutrition and family planning, Life skills Education, Women empowerment, Water, Sanitation and hygiene, Safe Motherhood, Vulnerable Group Development, EPI and Primary Health Care Project, Safe migration, Emergency relief, early recovery and livelihood support on various disasters, Emergency Rohingya Response, MHPSS, GBV, Technical and vocational training in different part of Bangladesh with assistance from the government, national and international donor agencies.

Note : SKUS has a zero-tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct that enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.

SKUS also has a zero-tolerance policy on child protection.

Category: NGO/Development

: The person fulfilling the above criteria is requested to send their Resume/ CV along with scan copy of last educational qualification certificate and recent passport size color photograph to [email protected] by June 18,2022, mentioning the position applied in the subject line. Only the candidate who has relevant experience are requested to apply. The only shortlisted candidate will be contacted for an interview. Females are especially encouraged to apply.