Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: DASCOH Foundation

Vacancy: 2

Age: Na

Job Location: Naogaon, Natore

Salary: Tk. 55050 (Monthly)

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Business-to-Business (B2B) Software and Services Startup

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO, Business-to-Business (B2B) Software and Services Startup

• Minimum 5–7 years of professional experience in financial management, procurement, and administration in NGO or donor-funded projects.

• Proven experience working with USAID or other international donor-funded projects, including financial reporting and compliance.

• Strong knowledge of financial management, audit processes, procurement rules, logistics management, and internal controls.

• Proficiency in MS Excel and accounting/financial management software; good working knowledge of MS Word and PowerPoint.

• Strong analytical skills, attention to detail, and ability to manage multiple tasks and deadlines.

• High level of integrity, accountability, and commitment to ethical financial management.

• Good communication skills in Bangla and working knowledge of English.

Authorities: The Finance and Admin Officer will report to the Regional Manager and work under the technical supervision of the DASCOH Finance & Administration Department, operating within the delegated financial and procurement authority of DASCOH Foundation and in compliance with approved budgets and donor agreements.

Key Relationship:

The Finance and Admin Officer will maintain close working relationships with the Regional Manager and District Project Teams for financial planning and operational support; DASCOH HQ Finance & Administration and Procurement Units for financial oversight, audits, procurement approvals, and compliance; FHI 360/EpiC finance and grants teams for donor financial and procurement reporting; banks, vendors, and service providers for financial and procurement transactions; and internal and external auditors for audit and compliance processes.

Introduction

DASCOH Foundation is a non-government and non-profitable organization. Utilizing local knowledge of the people at grass root and available resources at local level, DASCOH has put forward an alternative participatory development process. It has developed a professional workforce with flexible decision-making capacity. DASCOH is using supportive supervision & coaching method to develop human capital and thus helping to develop the capacity of local government institutions, which is reflected in the project planning and management with local government, private sector, donors and the community. Currently, it operates several projects, covering the thematic areas of health, climate adaptation, human rights, quality education, livelihood improvement, etc. mainly covering Rajshahi division but all over the country. Several projects are ongoing in the thematic areas and information technology support are required for innovation, monitoring, analysis and showcasing good practices and achievements. Under the EpiC project, DASCOH will be implementing interventions to strengthen global health security, outbreak preparedness, MNCHN service continuity, and community engagement in Natore and Naogaon districts.

Meeting Targets and Maintaining Epidemic Control (EpiC) project is a global project funded by the U.S. Department of State and the US President’s Emergency Plan for AIDS Relief (PEPFAR), that provides strategic technical assistance and direct service delivery to strengthen Global Health Security (GHS), including outbreak response; improve maternal and child health (MCH), and promote health systems strengthening (HSS) including supply chain management. EpiC is led by FHI 360 with it’s implementation partners including DASCOH working in seven districts of Bangladesh. Under the EpiC project, DASCOH will be implementing interventions to strengthen global health security, outbreak preparedness, MNCHN service continuity, and community engagement in Natore and Naogaon districts.

Purpose of the position

DASCOH is application from qualified individual for the role of Finance and Admin Officer who will be responsible for ensuring financial management and administrative support for the EpiC project, including budget tracking, financial reporting, compliance with DASCOH and donor policies, and effective coordination with DASCOH Finance & Administration and donor requirements to support timely and accountable project implementation

Objective of the mandate:

The objectives of the project execution mandate are:

• Ensure sound financial management, procurement, and administrative systems in line with the approved project budget, DASCOH policies, and donor requirements.

• Maintain accurate financial records, support internal and external audits, and ensure timely resolution of audit observations.

• Support efficient project implementation through timely procurement and logistics management in compliance with organizational and donor guidelines.

• Strengthen coordination with DASCOH Finance & Administration Department, project management teams, and donor representatives for financial and administrative compliance.

• Promote transparency, accountability, and risk mitigation in financial, procurement, and administrative processes.

Function:

In more concrete terms the mandate includes;

• Manage day-to-day financial operations of the project, including cash and bank management, payment processing, advances, and settlements.

• Track project expenditures against the approved budget and prepare budget utilization, variance, and burn-rate reports.

• Prepare and submit monthly, quarterly, and ad hoc financial reports in accordance with DASCOH and donor formats and timelines.

• Ensure all financial transactions are properly documented and compliant with DASCOH financial policies and donor cost principles.

• Maintain complete and organized financial records to support internal audits, external audits, and donor financial reviews.

• Coordinate and facilitate financial audits, spot checks, and compliance assessments, and support timely response and closure of audit findings.

• Ensure compliance with fraud prevention, internal control, and financial risk management procedures.

• Support and oversee procurement processes for goods, services, and works in compliance with DASCOH and donor procurement guidelines.

• Ensure proper documentation of procurement processes, including quotations, bid evaluations, contracts, and approvals.

• Coordinate logistics management, including receipt, storage, distribution, and tracking of project supplies and equipment.

• Maintain and update asset registers, inventory records, and logistics documentation.

• Provide administrative support to district and upazila project offices, including office management and documentation.

• Coordinate closely with DASCOH HQ Finance & Admin team for fund requests, financial consolidation, procurement approvals, and compliance matters.

Output:

• Accurate and up-to-date financial records maintained in compliance with DASCOH and donor requirements.

• Ensure compliance with DASCOH, FHI 360, and US state government policies.

• Monthly and quarterly financial reports prepared and submitted on time with acceptable quality.

• Project budget utilization tracked regularly with clear variance analysis.

• Procurement processes completed transparently and documented in line with organizational and donor policies.

• Logistics and asset management systems maintained with updated inventories.

• Internal and external audits conducted smoothly with timely response to audit findings.

• Financial, procurement, and administrative compliance ensured throughout the project period.

• Ensure team safety, act as a safeguarding resource, and enforce policies and follow procedure of DASCOH, FHI 360 and US state government.

• Contributory Provident Fund, Gratuity, Medical Allowance, Travel Allowance, Health insurance, and Leave Benefits will be entitled as per organizational policy.

• Compensation

• Mobile bill, Tour allowance, and 2 weekly holidays.

• 2.25 festival bonus

• Working Condition: The Finance and Admin Officer will work in Natore or Naogoan district and maintain functional linkage with HQ and Donor

• Working Time: Sunday to Thursday; 40 hours in a week; (08:30 am to 05:00 pm with half an hour lunch and prayer break)

• Duration of the mandate: 8 months