Finance and Accounts Officer

Job Description

Title: Finance and Accounts Officer

Company Name: PHALS (Programme for Helpless And Lagged Societies)

Vacancy: --

Age: At most 45 years

Job Location: Cox`s Bazar

Salary: Tk. 50000 (Monthly)

Experience:

• At least 3 years

• Master Degree in Accounting/Finance/MBA or any other relevant subject from any recognized university/Institutes.

• At least 3 years

• Age At most 45 years

• At least 3 year(s) working experience in Finance and Accounts management field.

• Experience in NGO field on Accounting, Bookkeeping and Logistic Management.

• Experience in TALLY software.

• Experience in the field of Humanitarian and Development, DRR and Climate Change and Anticipation field.

• Positive and professional attitude, including ability to lead and work well in a team setting.

• Strong ability to organize work independently meeting deadlines, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail.

Project Duration : May’24 to April’27

Responsibilities & Context

PHALS (Program for Helpless And Lagged Society) is a Local Non-Governmental Organization (NGO) has been started its journey in Cox`s Bazar since 1992. Technical supported by Malteser International under GFFO fund, at present PHALS is going to implement a project titled "ToGETHER Project" in Cox`s Bazar district from May 2024 to April 2027. Under this project, PHALS is looking for a Finance and Accounts Officer to ensure finance and procurement compliance align with organization and donor finance and procurement policies under the project. Finance and Accounts Officer will be reportable to the Project Focal Guided by the Assistant Director- Finance & Admin and Program Director.

Key Responsibility-

• Finance

• Maintaining and preserving proper filing systems of accounting transactions and reports;

• Generating monthly/quarterly financial statements as per management requirements;

• Ensuring smooth operation of treasury and petty cash management;

• Ensuring smooth operation of Audit, Income Tax, VAT and other regulatory reporting issues;

• Ensuring Asset Valuation, Credit rating issues of the PHALS organization;

• Maintaining and preserve proper filing systems for Banks/NBFIs and other Finance related documents and related source vouchers;

• Performing month end financial closing activities;

• Reconciliation- dealing with banks transaction as monthly Basis;

• Preparing & submitting monthly financial report as per management requirements;

• Able to execute Monthly auditing program;

• Maintaining accounts using accounting software/TALLY;

• Ensuring and monitor proper bookkeeping systems;

• Logistic:

• Developing of the procurement related documents;

• Reviewing the purchase requisition (PR) with necessary budget provision and approval;

• Preparing Purchase Proposal (PP), Comparative Statement (CS) and Purchase Order (PO) for Procurement and take necessary approval from the authority;

• Ensuring quality control of procured goods;

• Managing and coordinating procurement as per guidelines and procedures of PHALS and donor agencies compliance;

• Involving in procuring goods and services through direct, quotation or tender process and also framework agreement with vendors as required and maintaining stock regularly

• Logistics supporting to organizing workshops and seminars;

• Managing all contracts including supply, transport and rental contracts;

• Ensuring the supply of the products for the project offices of PHALS;

• Ensuring the repair and maintenance work as required;

• Performing additional work according to the needs of the organization;

• Any other relevant task assigned by the supervisor/authority.

Consolidated