Job Description

Title: Finance & Admin Officer - The Green Evolution: Pathways to Transforming Food Systems Project

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 1

Age: 25 to 56 years

Location: Sylhet (Goainghat, Zakiganj)

Salary: Tk. 48000 - 53000 (Monthly)

Experience:
∎ At least 5 years

Published: 26 Aug 2024

Education:
∎ Master of Commerce (MCom) in Accounting, Master of Business Administration (MBA) in Finance

Requirements:

Additional Requirements:
∎ Age 25 to 56 years
∎ Working Experiences Requirement:
∎  At least five years of professional experiences in development organization in the field of Accounts/Finance.
∎ Additional Requirement:
∎  Knowledge and Experience in managing donor funded projects, budgeting, procurement, finance, monitoring and external audits
∎  Skill in Computer software such as MS-Office, MS Excel and MS Power Point.
∎  Fluency in spoken and written English and Bangla language.
∎  Ability to work in a team and with good networking and interpersonal skills
∎  Good reporting and documentation skills
∎  Ability to drive motorcycle with valid driving license
∎  Ability to work under pressure and meet deadlines.
∎

Responsibilities & Context:
∎ Friends in Village Development Bangladesh (FIVDB) is going to implement the “The Green Evolution: Pathways to Transforming Food Systems in India, Bangladesh and Nepal” project funded by the Welthungerhilfe (WHH).
∎ In recent decades, there has been a global collapse of food systems, especially local food systems, caused by neoliberalism, industrialization, "super-marketing" and commercialization combined with ecological collapse. Women, as well as smallholder and marginal farmers, are particularly hard hit by worsening inequalities, job insecurity and social unrest. It is clear from the following facts that existing food systems do not meet people's needs and need to be redesigned, taking full account of socio-cultural interactions, issues of justice and, in particular, the needs of the poorest, who spend most of their income on food. The international community accepted this overarching goal and made efforts to work towards food security . Recently, the United Nations convened the Food Systems Summit to "raise awareness in the world that we all need to work together to change the way the world produces, consumes, and thinks about food." The proposed project aims to develop a transition pathway to sustainable food systems aligned with the SDGs in three selected South Asian countries that rank low globally in the relevant indices calculated for 2022.
∎ A fundamental transformation of food systems is needed to meet the evolv-ing and future needs of consumers and producers and the vital resources available. Food systems encompass the various activities, people, and places involved in the production, processing, distribution, preparation, and consumption of food, as well as the outcomes of these interactions in the fields of food and nutrition, socio-economics, and the environment. Sustainable and resilient food systems provide food security for all, without jeopardising the economic, social and environmental foundations for food security for future generations, and can adapt and transform in the face of shocks and pressures.
∎ Therefore, project main aims to:
∎ Level/Step 1: Increasing the efficiency of industrial and conventional processes to reduce the use and consumption of expensive, scarce or polluting inputs.
∎ Level/Step 2: Replacement of industrial/conventional equipment and processes with alternative processes.
∎ Level/Step 3. Transforming the agroecosystem so that it functions on the basis of a new set of ecological processes. At this level, fundamental changes to the overall design of the system eliminate the root causes of many of the problems that persist at levels 1 and 2.
∎ Level/Step 4. Restoring a more direct link between food producers and consumers.
∎ The project will identify the gaps and develop farm and landscape models based on agroecology principles. The lessons learned will be transferred to larger areas and levels through training and capacity building. Finally, the knowledge developed is brought to bear in the representation of interests at national, regional and international level.
∎ As an implementing partner FIVDB will implement in Zakiganj and Gowainghat Upazila under Sylhet district. The duration of the project is up to May, 2028, and the job is contractual for the project period. The position will be recruited for implementing the project based at the Project Office at upazila level with substantial field activities.
∎ JOB RESPONSIBILITIES:
∎ The Finance and Admin officer will ensure sound bookkeeping, regular financial operations, support project team for smooth implementation of program activities by ensuring timely facilitation of administrative and financial transactions, ensure timely fund request preparation and financial reporting, and audits of the project accounts. The Finance and Admin officer will be responsible for effective financial management of the project such as financial planning/budgeting, monitoring, analysis, reporting, strategic discussions/ decisions to meets the donors’ compliance. The Finance and Admin officer will closely work with the Project Coordinator to ensure smooth and effective implementation of the program in timely manner.
∎ A. Books of Accounts & Reporting
∎ - Check & ensure all bill voucher, finance documentations are made available on demand.
∎ - Maintain up-to-date books of account and data entry in Tally Accounting Software and preserve all kinds of subsidiary registers.
∎ - Ensure all receipts and follow up of settlements of advances and evidence.
∎ - Regular posting of all payments into approved budget line.
∎ - Ensure timely and proper deduction of VAT/TAX and TDS from supplier’s and personal Tax from Employees and deposit to Govt treasury timely and also preserve the relevant documents.
∎ - Prepare fund request, financial reports/statements and relevant documents for submission to upstream partner/Donor in timely manner.
∎ - Maintain all kinds of banking transactions and associated tasks including bank reconciliation.
∎ - Prepare and monitor periodic (Monthly/Quarterly) budget variance analysis reports including revision of annual budget as per need
∎ - Review the budget variance (under/Overspent) in the Budget line item, and assist project management in its decision making.
∎ - Ensure the reimbursements are adjusted with proper account.
∎ B. Program support and Documentation
∎ - Conduct field visit to examine the financial documents, verification, provide feedback and support to financial dealings at all levels.
∎ - Orient project team colleagues on financial policy, norms, mandates, and compliances for quality financial management
∎ - Follow up day to day expenses/financial operation and advice to improving the internal control system,
∎ - Preserve and maintain filing of all-important financial documents, legal documents, financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports,
∎ - Maintain liaison with central administration, finance and human resource departments.
∎ - Safeguarding of petty cash, Bank cheque books, audit report and other valuable documents of the project.
∎ - Participate in staff coordination meeting and donor meeting and share budget and financial plan, progress, backlogs, and plan accordingly in team
∎ C. Compliance
∎ - Ensure updated VAT, Tax, Revenue, and other applicable compliance according to Bangladesh government law and regulations.
∎ - Ensure that all policies and procedures are in compliance with Donor and funding source policies, procedures, agreement clauses, along with organization's financial policies,
∎ - Improving internal control systems, financial discipline, transparency and accountability.
∎ - Ensure scrutiny of budget request/bills/payment requests and availability of budget,
∎ - Review financial monitoring report and follow up the compliance
∎ D. Procurement
∎ - Ensure that procurements/purchases have been processed following policy and compliances properly, before payment
∎ - Update supplier’s/vendors list on regular basis
∎ - Form procurement committee, organize Procurement Committee meeting for ensuring smooth procurement.
∎ - Assist to prepare a Comparative Statement of quotations (comparing prices, specifications) to determine the best bid among potential suppliers for evaluation by the Procurement Committee maintaining quality in a timely manner
∎ E: Fixed Assets/Inventory
∎ - Ensure inventory and identification of fixed assets/inventory at office and expatriate location
∎ - Review and update periodically inventory/stock management
∎ - Maintain store and stocks of different goods under the project
∎ F. Admin
∎ - Maintain personal file of the project staffs, leave and other registers.
∎ - Regular check of vehicle (Motorbike) logbooks
∎ - Maintain staff attendance sheet and movement register for all project office staff
∎ - Ensure the Security and logistics of the Office
∎ - Safeguarding of different agreement, deed, contract papers, certificates(insurance) related to project
∎ - Safeguarding of copies of additional keys of motorcycles, password/PIN numbers of different equipment's (mainly computer, printer etc.) related to guarantee condition.
∎ G. Assistance to Auditors
∎ - Ensure all financial documentations are made available on demand of auditors.
∎ - Independently face internal and external audit
∎ - Prepare draft of management response upon audit queries and observation and submit to organizational management through immediate supervisor
∎ - Support to project and organization in executing and follow up audit recommendations
∎

Compensation & Other Benefits:
∎ Weekly 2 holidays, Mobile bill
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ As per the project policy of FIVDB and the budgeted provision of this project.

Employment Status: Full Time

Job Location: Sylhet (Goainghat, Zakiganj)

Read Before Apply: FIVDB affirms the 'ZERO' tolerance approach against sexual exploitation and abuse. And is committed to preventing any type of unwanted behavior at work including sexual harassment, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children and adults at all times. FIVDB expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us. FIVDB is an equal-opportunity organization and any kind of persuasion will be construed as automatic disqualification. Female candidates are encouraged to apply. Only short-listed candidates will be contacted for an interview. Join us on our Facebook page for more updates: www.facebook.com/fivdbngo

Company Information:
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Khadimnagar, Sylhet-3103
∎ FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Address::
∎ Khadimnagar, Sylhet-3103
∎ FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Application Deadline: 30 Aug 2024

Category: NGO/Development