Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: SAINT-Bangladesh

Vacancy: 1

Age: At least 26 years

Job Location: Patuakhali (Dashmina)

Salary: Tk. 40000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Business Administration (BBA) in Accounting

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 26 years

• Minimum 3–5 years of experience in finance and administration in the development sector.

• Experience with donor-funded projects is highly preferred.

• 10.. Core Competencies & Skills

• Strong financial management and accounting skills

• Proficiency in accounting software and MS Office (Excel, Word)

• Knowledge of budgeting, auditing, and financial reporting

• Good organizational and administrative skills

• Strong attention to detail and accuracy

• Effective communication skills in Bangla and English

• 11. Technical Knowledge

• Financial policies, procedures, and compliance

• Procurement and logistics management

• HR administration basics

• Donor compliance and reporting requirements

• 12.Personal Attributes

• High level of integrity and honesty

• Confidentiality and accountability

• Strong work ethics and professionalism

• Ability to work under pressure

• Gender-sensitive and culturally aware

• 13. Organizational Responsibilities

• Promote organizational values and policies

• Support staff development and performance management

• Ensure compliance with operational standards and procedures

• III. Reporting to:

• Project Manager

• IV. Working Conditions:

• Based at Upazila level office with occasional field visits

• Close coordination with project and finance teams

SAINT-Bangladesh, established in 2001, is a national rights-based, non-profit humanitarian and development organization registered with NGO Affairs Bureau. The organization works with coastal and vulnerable communities on WASH, health, education, DRR, women empowerment, advocacy, and livelihood.

Water Aid Bangladesh Supported the Civil Society Leadership in Mobilizing for Better WASH (CLIMB) Partnership Programme aims to strengthen climate-resilient, inclusive, and gender-responsive WASH governance in the climate-vulnerable coastal areas of Dashmina Upazila, Patuakhali. SAINT-Bangladesh is implementing the CLIMB Project to strengthen climate-resilient, inclusive, and gender-responsive WASH governance in coastal areas. The project emphasizes advocacy, social accountability, civil society engagement, and improved service delivery for vulnerable populations.

The project focuses on:

• Strengthening civil society capacity

• Promoting participatory governance and social accountability

• Evidence-based advocacy and policy influence

• Improving WASH and health outcomes, especially for women

The Finance and Admin Officer will be responsible for ensuring sound financial management, administrative support, compliance, and operational efficiency of the project. S/he will maintain financial integrity, ensure adherence to donor and organizational policies, and support smooth project implementation through effective administrative systems.

II. Key Roles and Responsibilities:

• Responsibility # 01: 3.1 Financial Management (40%)

• Maintain accurate financial records, books of accounts, and supporting documentation.

• Process all financial transactions (payments, vouchers, advances, reimbursements) in compliance with organizational and donor guidelines.

• Prepare monthly, quarterly, and annual financial reports.

• Monitor budget utilization, analyze variances, and report to the Project Manager.

• Ensure proper cash management, bank reconciliation, and fund disbursement.

• Support budget preparation, forecasting, and revision processes.

• Ensure compliance with audit requirements and facilitate internal/external audits.

• Maintain accurate financial records, books of accounts, and supporting documentation.

• Process all financial transactions (payments, vouchers, advances, reimbursements) in compliance with organizational and donor guidelines.

• Prepare monthly, quarterly, and annual financial reports.

• Monitor budget utilization, analyze variances, and report to the Project Manager.

• Ensure proper cash management, bank reconciliation, and fund disbursement.

• Support budget preparation, forecasting, and revision processes.

• Ensure compliance with audit requirements and facilitate internal/external audits.

Responsibility # 02: Budgeting & Financial Control (15%)

• Track expenditures against approved budgets and ensure cost-effective use of resources.

• Support the Project Manager in budget planning and financial decision-making.

• Maintain financial control systems to prevent misuse of funds.

• Ensure proper approval and authorization procedures are followed.

Responsibility # 03: Administrative Management (20%)

• Manage office administration, logistics, and procurement processes.

• Ensure procurement complies with organizational and donor policies.

• Maintain inventory, asset registers, and office supplies.

• Coordinate travel arrangements, meetings, workshops, and events.

• Ensure proper documentation and filing systems (both physical and digital).

Responsibility # 04: HR & Staff Support (10%)

• Assist in recruitment, onboarding, and contract management of staff and volunteers.

• Maintain personnel files and HR records.

• Support payroll processing, attendance tracking, and leave management.

• Ensure compliance with HR policies and promote a gender-sensitive workplace.

Responsibility # 05: Compliance & Reporting (10%)

• Ensure compliance with donor regulations, financial policies, and statutory requirements.

• Prepare financial documentation for donor reporting.

• Maintain proper documentation for MEL, DQA, and audit purposes.

• Support project reporting with financial inputs.

Responsibility # 06: Communication & Coordination (5%)

• Coordinate with project team members to ensure smooth financial and administrative operations.

• Liaise with banks, vendors, and service providers.

• Support communication between field teams and management on administrative matters.

Responsibility # 7 Safety, Security, and Safeguarding

As part of this role, the job holder will be expected to adhere to and support SAINT-Bangladesh’s safety and security-related policies and systems as part of their day-to-day duties and comply, at all times, with safety & security protocols and directives, including reporting. Staff must maintain situational and self–awareness and be aware of the safety – security-related consequences of their actions upon themselves, their team, and the organization.

SAINT-Bangladesh is committed to preventing any type of unwanted behavior at work, including sexual harassment, exploitation, abuse, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children, young people, and adults always. SAINT-Bangladesh expects all staff and volunteers to share this commitment through our Code of Conduct. This is a high priority to ensure that only those who share and demonstrate this commitment are recruited to work with us.

• Ensure compliance with organizational safety, security, and safeguarding policies.

• Promote ethical financial practices and zero tolerance for fraud or misconduct.

• Maintain confidentiality and integrity in all financial and administrative matters.

8. Expected Results / Key Outputs Alignment

• Transparent and accountable financial management system

• Timely and accurate financial reporting

• Efficient administrative and logistical support

• Compliance with donor and organizational policies

• Proper utilization of project resources

• As per organizational policy and donor budget allocation