Job Description

Title: Finance & Admin Officer

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 03

Job Location: Cox's Bazar (Teknaf, Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Master of Commerce (MCom), Bachelor of Commerce (BCom)
∎ Preferred Professional Certification: CACC (preferable)

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): Experience working in humanitarian context with children

Job Context:
∎ Friends in Village Development Bangladesh (FIVDB) is going to implement few projects under its Humanitarian Preparedness and Response Program, Cox`s Bazar with the support of different donor agencies.
∎ The position will be recruited for implementing the project based at the Field Office at Teknaf/Ukhiya with substantial field activities at different camps and host communities. The job is contractual for the project period with a three (3) months probation period.
∎ Friends In Village Development Bangladesh (FIVDB), is a Bangladeshi non-governmental organisation founded in 1979 under the Societies` Registration Act, 1860. The organisation is also registered with the NGO Affairs Bureau and the Micro Credit Regulatory Authority, of the Government of Bangladesh.
∎ FIVDB`s societal vision is that of `a vibrant society based on justice, equity, democracy and environmentally sound principles`. It works with the mission to give the disadvantaged women, men and children greater voice, reduce their vulnerability, increase their use of citizenship rights and help them enhance their quality of life. To that end FIVDB pursues educational, social and economic capacity building and social organization processes. It works to strengthen social protection and safety networks and participates in national and international outreach and advocacy. The organization combines grassroots service delivery, social mobilization and advocacy in its work and works in collaboration with communities, civil society, the Government and private sectors.

Job Responsibilities:
∎ The Finance and Admin Officer will be overall responsible for the project Finance and its effective management including financial planning, monitoring, analysis, reporting, strategic discussions and issue based decision making. The Finance and Admin Officer will be responsible to support the delivery of a timely and appropriate response to the current crisis that builds strong links to the existing programs in Bangladesh. The specific focus areas of responsibility will include: Donor liaison, financial reporting, negotiation; communication with different units/departments. Provide leadership and coordination in the administrative, organizational planning, accounting and budgeting efforts of the Organization. The Finance Officer will also be responsible to manage the implementation of different projects finance for this specific response of the organization response team. Ensure that project implementation meets the global/organizational standards of emergency responses and donors' compliance aspects; ensure project financial monitoring mechanism is established and functional to ensure quality implementation and downwards accountability.
∎ Duties and areas of responsibility
∎ • Budget Follow-up:
∎ 1. Prepare and monitor periodic (Monthly/Quarterly) budget variance analysis reports, prepare and revise annual budget as per need,
∎ 2. Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Coordinator,
∎ 3. Review the budget variance (under/Over spent) in the Budget line item.
∎ • Books of Accounts & Reporting:
∎ 1. Check & ensure all bill voucher, finance documentations are made available on demand,
∎ 2. Maintain up-to-date books of account, data entry and preserve all kinds subsidiary registers,
∎ 3. Ensure all receipts and follow up of settlements of advances and evidences,
∎ 4. Ensure all payments are charged into approved budget line,
∎ 5. Ensure timely and properly deduction of supplier's VAT, TDS and personal Tax, and deposit of taxes timely and preserves the all relevant documents,
∎ 6. Ensure fund request, financial report and relevant documents are prepared in time,
∎ 7. Maintain all kinds of banking transactions and associated tasks including bank reconciliation,
∎ 8. Maintain Tally Accounting Software in Accounting.
∎ • Program support and Documentation:
∎ 1. Conduct field visit to examine the financial documents, verification, provide feedback and support to financial dealings at all level,
∎ 2. Ensure delivery of classified financial data to program and Line Manger,
∎ 3. Follow up day to day expenses/financial operation and advice to improving the lack and internal control system,
∎ 4. Preserve and maintain filing of all-important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports,
∎ 5. Maintain liaison with central administration, finance and human resource departments.
∎ • Compliance:
∎ 1. Ensure scrutiny of budget request/bills/payment requests and availability of budget,
∎ 2. Ensure that all policies and procedures are in compliance with Donor and funding source policies, procedures, agreement clauses, along with organization's financial policies,
∎ 3. Contribute opinion in improving internal control systems, financial discipline, transparency and accountability,
∎ 4. Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations,
∎ 5. Review financial monitoring report and follow up the compliance
∎ • Fixed Asset:
∎ 1. Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with Admin Department,
∎ 2. Reviews periodically inventory/stock management
∎ • Assistance to Auditors:
∎ 1. Ensure all financial documentations are made available on demand of auditors,
∎ 2. Response to audit queries and observation in consultation with organization's Manager Finance & Accounts,
∎ 3. Support to organization in executing and follow up audit recommendations
∎ • Requirement of Donor:
∎ 1. Prepare the financial reports/statements maintaining the reporting schedule and provide other need-based financial statement required Donor through consultation with organization's Manager Finance & Accounts,
∎ 2. Ensure the reimbursements are adjusted with proper account,
∎ 3. Coordinating with the Organization Head office and as well as donor office in officials relating to financial matters
∎ • Others:
∎ 1. Attend different project meetings, finance meeting and donor meeting,
∎ 2. Attend capacity building training, orientation and events,
∎ 3. Specific tasks assigned by organization's Manager Finance & Accounts,
∎ 4. Any other assignments of organization management,
∎ 5. Coordinate and cooperate with project staff and finance department for smooth project financial operation.
∎ Ensures that FIVDB and Donor agency for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and FIVDB and Donor agency Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
∎ Key relationships
∎ Internal Contact-
∎ Project Coordinator
∎ Technical Coordinator
∎ Monitoring and Evaluation Officer
∎ External Contact-
∎ Rohingya refugees and host communities
∎ Community volunteers
∎ Other sector colleagues (ex: education, WASH, etc.)
∎ Camp and host level stakeholders
∎ Technical expertise, skills and knowledge
∎ Essential-
∎ Previous experience in providing individual CP Case Management, supporting children and families in the process of case management in accordance with agreed inter-agency case management steps, protocols and related tools.
∎ Good knowledge and understanding of humanitarian principles and established international child protection minimum standards.
∎ Experience in implementing programs focusing on: working with vulnerable children, social work/case management with children and families, working with child survivors of violence, children outside of parental care, psychosocial support, etc..
∎ Desirable-
∎ Well-developed written and oral communication skills. Directly communicate effectively with other Caseworkers, service providers, and relevant focal points as part of conducting individual case management and coordination of care.
∎ Regularly attend case management meetings, including case conferences, at field level.
∎ Ability to work independently and as a team player; in coordination with volunteers and proven experience in working with disaster affected communities in a sensitive and participatory manner.
∎ Works with trustworthiness and integrity and has a clear commitment to Donor's core values and humanitarian principles.
∎ Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
∎ Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
∎ Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.
∎ Knowledge of donor policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct. Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.

Additional Requirements:
∎ Age 28 to 50 years
∎ Both males and females are allowed to apply
∎ Fluency in Bangla (both reading and writing).
∎ Fluency in Chittagonian and/or Rohingya is a plus for this position.
∎ Prior experience of working in greater Chittagong Division and knowledge.
∎ English proficiency and Computer knowledge is a plus.
∎ Willing to take challenge of working in a participatory approach for Rohingya Community/ Host Community.
∎ Good communication, Facilitation and motivational skill.
∎ Understanding of local culture.
∎ Abilities to undertake extensive travel to village level.
∎ Ability to work under pressure.
∎ Technical expertise, skills and knowledge
∎ Essential-
∎ Fluency in English and Bangla (both reading and writing), Chittagong language and/or Burmese language is considered as special advantage.
∎ Good knowledge and understanding of humanitarian principles and established international child protection minimum standards.
∎ Must be good in creative thinking, management of space and materials, timetabling and events planning.
∎ In depth knowledge of child rights, child wellbeing and psychosocial needs.
∎ Desirable-
∎ Ability to work independently and as a team player who demonstrates leadership and is able to support and train local staff and also able to work with disaster affected communities in a sensitive and participatory manner.
∎ Strong team management, staff capacity building and motivation skills in teamwork and networking.
∎ Works with trustworthiness and integrity and has a clear commitment to FIVDB/Donor's core values and humanitarian principles.
∎ Has basic awareness and sensitivity to gender and diversity.

Salary:
∎ Tk. 45000 - 90000 (Monthly)
∎ 10% of the Basic Salary will be deducted as Staff Security Fund (Payment made after project closing/ Leave from FIVDB) Deduction of Tax at the source Yearly Salary Increment(Up to 5-10% based on Performance Appraisal and budgeted provision of the selected project)

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 1

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 10 Jul 2023

Company Information:
∎ 1 Jul 2023
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Address : FIVDB, Khadimnagar, Sylhet-3103
∎ Web : www.fivdb.net
∎ Business : FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Category: NGO/Development

: FIVDB is an equal-opportunity organization Only short-listed candidates will be contacted for an interview.FIVDB affirms the 'ZERO' tolerance approach against sexual exploitation and abuse. And is committed to preventing any type of unwanted behavior at work including sexual harassment, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children and adults at all times. FIVDB expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.Join us on our Facebook page for more updates: www.facebook.com/fivdbngo