Executive/Senior Executive-Documentation & Records Management

Job Description

Title: Executive/Senior Executive-Documentation & Records Management

Company Name: Beximco Power Company Limited

Vacancy: 01

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience: --

Published: 2026-07-15

Application Deadline: 2026-07-15

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

• Manage, organize, classify and maintain the Company’s official documents and records in both physical and electronic formats.

• Maintain proper records of meeting notices, agendas, attendance records, minutes of meetings, extracts of minutes, resolutions, decisions and related supporting documents.

• Prepare, compile, format and preserve minutes, extracts, resolutions and other meeting-related documents as instructed by the appropriate authority.

• Maintain and regularly update records relating to land, including deeds, agreements, mutation documents, land-development-tax records, survey records, maps, approvals, correspondence and other relevant documents.

• Maintain agreements, contracts, memoranda of understanding, work orders and other documents executed with vendors, contractors, consultants, service providers, government agencies and other external parties.

• Establish and maintain a systematic document-filing, indexing, coding and retrieval system to ensure that documents can be located and accessed efficiently.

• Digitize important documents through scanning, indexing and uploading them to the designated electronic document repository.

• Maintain proper version control and ensure that only the latest approved versions of documents are available for official use.

• Maintain document registers, agreement registers, land-document registers, meeting-minutes registers and other relevant document-tracking records.

• Maintain appropriate access controls and ensure the confidentiality and security of sensitive, confidential and proprietary documents.

• Coordinate with different departments, Plant Offices, vendors, consultants, legal advisers and other relevant stakeholders for the collection, verification, updating and preservation of documents.

• Assist Management in retrieving and providing relevant documents for meetings, audits, legal matters, regulatory requirements, due diligence and other official purposes.

• Support the preparation of management reports, document summaries, meeting extracts, presentations and official correspondence, as required.

• Ensure that documents are retained, archived or disposed of in accordance with applicable laws, Company requirements and approved record-retention practices.

• Perform any other documentation, coordination or administrative responsibilities assigned by the Management or reporting authority.

• Pension policy,Mobile bill,Insurance,Gratuity,T/A,Weekly 2 holidays
• Lunch Facilities: Full Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

As per policy of the Company