Executive - Confidential Affairs

Job Description

Title: Executive - Confidential Affairs

Company Name: Averroes International School

Vacancy: --

Age: Na

Job Location: Dhaka, Dhaka (Lalmatia)

Salary: --

Experience:

• At least 2 years
• The applicants should have experience in the following area(s): Administrative assistant,Corporate Affairs,Secretarial tasks
• The applicants should have experience in the following business area(s): School

• Bachelor/Honors
• Masters

Bachelor’s or Master’s degree in:

• Accounting (ACCA preferred)

• Human Resource Management

• Business Administration

• Computer Science

Background in Auditing or Secretarial Studies is a strong advantage

• At least 2 years
• The applicants should have experience in the following area(s): Administrative assistant,Corporate Affairs,Secretarial tasks
• The applicants should have experience in the following business area(s): School

• Minimum 2 years in any of the following roles: Secretarial or PS roles (personal assistant to executive)
• Internal or external auditing
• Confidential/administrative monitoring positions
• Experience in educational institutions is preferred
• Age: 25–35 years (flexible for exceptional candidates)
• Excellent reporting and communication skills
• Strong command over MS Excel, Google Sheets, ERP, and accounting software
• Highly discreet, trustworthy, and professional in conduct
• Calm under pressure and deadline-oriented

Averroes International School is a Green Digital Islamic English Medium institution, committed to nurturing values, academic excellence, and leadership in a faith-based environment. As we grow, we are seeking a highly trustworthy and capable professional to directly assist the Managing Director & Head of Schools in overseeing and reporting sensitive updates from all branches.Job Title: Executive – Confidential Affairs(Trusted, High-Confidentiality Role Reporting to the Managing Director & Head of Schools)Role Purpose:To act as the direct operational extension of the Managing Director & Head of Schools by monitoring, verifying, and reporting critical updates from HR, Accounts, Admin, IT, and Academic departments, ensuring institutional accountability, consistency, and confidentiality across all school operations.Key Responsibilities:Academic Oversight:

• Monitor classwork and homework uploads daily via the academic dashboard
• Cross-check lesson progress with syllabus plans
• Collect weekly feedback from Coordinators
• Random content quality checks and punctuality audits
• Provide the Managing Director with detailed reports on academic, HR, administrative, and accounting discrepancies, highlights, or concerns. HR Monitoring:
• Daily prepare and submit a report of staff attendance, punctuality, and behavioral issues
• Maintain a confidential HR performance log for the Managing Director
• Flag grievances or staff-related concerns discreetly
• Support performance review and disciplinary tracking

Accounts & Finance Monitoring:

• Oversee and prepare a daily report to the Managing Director on:
  • Fee collection trends
  • Petty cash and daily expense updates
  • Irregular or delayed financial entries in ERP
• Coordinate with the accounts team for the MD’s weekly financial dashboard

Admin & Inventory Audit:

• Audit and verify procurement processes, delivery records, and inventory logs
• Report any unusual consumption, delivery delays, or missing updates
• Ensure proper use of digital inventory tools across branches

IT & Software Compliance:

• Monitor proper usage of ERP, mobile apps, academic software
• Coordinate with IT Support for issue resolution
• Suggest system improvements based on user behavior

Daily Reporting to MD:

• Prepare and send a daily dashboard-style report by 8:30 PM including:
  • Branch-wise status summary
  • Academic updates & pending tasks
  • Attendance & HR concerns
  • Accounts & admin flags
  • Special notes (events, feedback, visits, complaints)

Confidential Assignments:

• Handle sensitive files, audits, and discreet investigations
• Collect confidential feedback from students, parents, and staff
• Maintain NDA-level confidentiality in all responsibilities
• Actively support strategic planning execution under the MD’s direction

Employment Status:

• Full-Time (Permanent)
• Reports directly to the Managing Director

Location: Head Office (Lalmatia, Dhaka) with field visits to all branches

• Negotiable - based on experience and skills

• Weekly holiday: Friday

• Festival bonuses, performance-based incentives

• Scope to work directly with top leadership

• Professional development opportunities