Executive / Senior Executive – Director’s Secretariat

Job Description

Title: Executive / Senior Executive – Director’s Secretariat

Company Name: DBL Group

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 4 years
• The applicants should have experience in the following business area(s): Telecommunication, Garments, Textile, Buying House, Pharmaceutical/Medicine Companies, Group of Companies, Packaging Industry, Garments Accessories, Tiles/Ceramic, Spinning

• Bachelor’s degree in Business Administration, Management, English, or a related discipline (preferred).

• At least 4 years
• The applicants should have experience in the following business area(s): Telecommunication, Garments, Textile, Buying House, Pharmaceutical/Medicine Companies, Group of Companies, Packaging Industry, Garments Accessories, Tiles/Ceramic, Spinning

• Must-have: 4–6 years (Executive) or 6–8 years (Senior Executive) of relevant experience in secretariat, executive support, and senior administration, preferably supporting Director-level leadership.

• Strong planning, scheduling, and prioritization skills under pressure.

• Excellent written and verbal communication skills in English and Bangla.

• Strong business writing and document formatting skills.

• Strong follow-up discipline and action tracking capability.

• High attention to detail and strong confidentiality mindset.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools.

• Office-based with flexibility as per executive schedule; may require support beyond office hours when needed.

A) Executive Calendar & Schedule Management

• Manage a dynamic executive calendar, handling frequent changes and urgent priorities.

• Prioritize meetings based on strategic value, deadlines, and business impact.

• Coordinate schedules with senior leaders, departments, and external stakeholders.

B) Communication & Correspondence Management

• Draft, review, and finalize executive correspondence (emails, memos, reports, official notes).

• Prepare and dispatch formal letters to local/overseas companies, embassies, and partners; maintain registers and records.

• Represent the Board Director professionally in written and verbal communication.

C) Stakeholder Liaison & Coordination

• Serve as the key liaison between the Board Director and internal/external stakeholders.

• Coordinate information flow, follow-ups, and timely responses to support decisions.

• Monitor pending approvals and ensure commitments are delivered on time.

D) Call Screening, Visitor & Protocol Management

• Screen calls, messages, and visitors; escalate urgent matters appropriately.

• Welcome and manage VIP visitors with proper protocol and discretion.

• Maintain message logs and ensure timely follow-through.

E) Meeting Preparation, Minutes & Action Tracking

• Prepare agendas and briefing packs (notes, presentations, key data) ahead of meetings.

• Attend meetings to record minutes and capture decisions accurately.

• Track action items, follow up with owners, and report progress to closure.

F) Travel & Logistics Coordination

• Arrange end-to-end travel (flights, hotels, visas, local transport, itineraries).

• Ensure required approvals, documents, and contingency plans are in place.

G) Expense & Administrative Support

• Prepare expense reports and reconcile corporate card statements accurately and on time.

• Maintain organized records for travel, expenses, approvals, letters, and meeting documents.

H) Confidentiality & Special Assignments

• Handle confidential matters with maximum discretion and integrity.

• Support special projects, research, and other assignments as directed by the Board Director.

• Salary Review: Yearly
• Festival Bonus: 2