Personal Secretary to the CEO

Job Description

Title: Personal Secretary to the CEO

Company Name: SAM Trading and Construction

Vacancy: 1

Age: At least 30 years

Job Location: Anywhere in Bangladesh

Salary: Tk. 15000 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): Trading or Export/Import

• Bachelor/Honors

• At least 3 years
• The applicants should have experience in the following business area(s): Trading or Export/Import

• Age At least 30 years

Personal Secretary – Job Responsibilities

1. Manage and maintain the Executive's daily schedule, appointments, meetings, and travel arrangements.

2. Handle incoming and outgoing correspondence, including emails, letters, phone calls, and official communications.

3. Prepare, draft, edit, and organize reports, presentations, meeting minutes, and other business documents.

4. Maintain confidential records, files, contracts, and sensitive company information with the highest level of discretion.

5. Coordinate meetings, prepare agendas, arrange venues, and ensure all necessary materials are available.

6. Follow up on pending tasks, deadlines, and commitments to ensure timely completion.

7. Liaise with clients, suppliers, government offices, consultants, and other stakeholders on behalf of management.

8. Organize and maintain physical and electronic filing systems for easy retrieval of information.

9. Assist in preparing project updates, business proposals, tender documents, and official submissions when required.

10. Monitor office activities and provide administrative support to ensure smooth day-to-day operations.

11. Manage travel plans, hotel bookings, transportation arrangements, and expense records.

12. Screen visitors, phone calls, and correspondence, prioritizing matters that require management attention.

13. Maintain records of meetings, decisions, and action items, and ensure proper follow-up.

14. Support management in coordinating construction projects, business operations, and corporate activities when necessary.

15. Prepare and maintain databases, spreadsheets, and management reports accurately and efficiently.

16. Ensure professional communication and representation of the company at all times.

17. Perform any other duties assigned by management in support of company objectives.

Required Skills & Qualifications:

• Excellent written and verbal communication skills in English and Bangla.

• Strong organizational and time-management abilities.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management.

• Ability to maintain confidentiality and handle sensitive information.

• Strong multitasking and problem-solving skills.

• Professional appearance and positive attitude.

• Experience in administrative or secretarial roles preferred.

• Ability to work under pressure and meet deadlines.