Database Officer

Job Description

Title: Database Officer

Company Name: PROTTYASHI

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar (Teknaf, Ukhia)

Salary: Tk. 56753 (Monthly)

Experience:

• 3 to 5 years

• Bachelor Degree in Social Science/statistics preferable, computer science, Information Technology

• 3 to 5 years

• At least 3-5 years of experience in relevant field.
• Minimum 3 years professional experience in data management or other related education and fields.
• Prior experience in working of database management & reporting, social change issues.
• Minimum understanding on data science and data capturing, cleaning and presentation.
• Positive and professional attitude, including ability to work well in team setting.
• Strong ability to organize work, follow instruction and coordinate multiple tasks.
• Excellent problem-solving skills, creativity and flexibility.
• Fluent communication skills in Bangla and minimum knowledge in English advantage.
• Good communication and report writing skill in English and Bangla.
• Commitment to and understanding of PROTTYASHI’S core values and principles.
• Demonstrated competency to work independently with minimum supervision.
• Ability to work effectively in a culturally diverse organization.
• Willingness to live and work in difficult and rapidly changing conditions.
• Excellent interpersonal and leadership skills.
• Ability and willingness to travel and stay in the field.

Key software knowledge:

• MS Excel, word, Power Point, Google Sheet
• KOBO, ODK, XLS Coding
• Field map, ArcGIS/QGIS, Google Earth Pro
• Power BI, Tableau
• Computer Basic hardware and software trouble shooting

• Contract Duration: Initially for 9 months (1st April 2025 to 31 December 2025)

Job Summary

• PROTTYASHI, a social development organization has been working for the development of disadvantaged population of the country since its establishment with an aim to ensure everyone to live with dignity and prosperity. PROTTYASHI reaches the community with basic needs and supports to save lives and facilitate all the people of the community to live with equal value and priority. PROTTYASHI works for the disadvantaged portion of the population in community addressing their pressing needs following the strategies contextually viable and environmentally sustainable. PROTTYASHI has been actively supporting the refugee population in the humanitarian response in Cox’s Bazar as one of the first responders since August 2017. PROTTYASHI has been vigilantly supporting these crises affected population to accomplish its promised commitment towards humanity and people in distress.

• To ensure improved food security for the refugee population helping them to meet nutritional requirement in an environmentally sustainable manner, PROTTYASHI is going to implement “Promotion of Market Linkage” Activity of WFP Cox’s Bazar Resilience Programme with the technical support of Helvetas Swiss Intercooperation in selected host communities of Ukhiya and Teknaf upazilas. PROTTYASHI invites applications for the vacant position titled- Database Officer for the Project and encourages the persons enthusiastic to contribute to the increased resilience of the humanitarian crisis affected host community people in Cox’s Bazar.

Reporting

• Database Officer will report to the MEAL Manager. S/He has to maintain functional relationship with his/her peers, project teams and organization’s other priority teams. S/He must be able to communicate with other teams and units both program and operational of the organization. He/she will work under the technical guidance of MEAL Officer of Helvetas

Key Responsibilities

• The Database Officer will be responsible for accurate & complete beneficiary database, storing & preserving for donor reporting and any further purpose:

• Develop and updated project participants database.

• Field survey and ensure eligible beneficiary in WFP system.

• Regular field monitoring and ensure beneficiary screening through MODA system.

• Ensure smoothly all types of software system operation through close collaboration with WFP/Helvetas/immediate supervisor.

• Adequate support on CFRM.

• Liaison and coordination with RRRC, CIC, site management, sectors, and implementation committee.

• Ensure quality & timely reporting.

• Close coordination and Liaison with donors for preparing different reports with necessary supporting and timely submission

• Work closely with MEAL Officer of Helvetas

• Assist in developing overall monitoring plans for the project.

• Select/develop process, tools (including mobile base monitoring tools), and techniques for capturing information on project impacts, outcomes, outputs, process, and lessons learned.

• Design and manage gender-disaggregated beneficiary monitoring and database.

• Provide data and support to project team for develop quarterly, annual, and other event reports including case studies, best practices, and process documentation that capture the outcome of the project based on analysis.

• Regularly review Monitoring and Evaluation plans, tools, and other documents such as results matrices, reporting templates, etc., as may be necessary for coordination with relevant team or partners.

• Timely update and share data on the 5W matrix to the cluster management system.

• Ensure the smooth implementation of the project activities according to M&E plans.

• Lead documentation and report development from PROTTYASHI for Helvetas and WFP

• Conduct monitoring activities of all the project activities implementation and post-implementation monitoring to meet standards on a regular basis.

• Share learning and provide constructive comments to colleagues in order to ensure project quality.

• Contribute learning for project staff for adoption of new data monitoring tools and quality of data collected, including through training, mentorship, coaching, and sharing of information.

• Provide need-based orientation/training to relevant project personnel on M&E process, data gathering, and entering data into database·

• Keep track of a project’s progress and ensure its completion before the deadline.

• Provide feedback to project management for program revisions and amendments based on monitoring or evaluation findings.

• Lead in field level monitoring, studies, research, and survey etc. activities.

• Any other activities as assigned

Organizational values and norms towards Safeguarding and PSEA

• PROTTYASHI is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and expects staff to promote the welfare of children, young people and adults at all times. PROTTYASHI expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.

• Salary and benefits: Monthly Gross Salary will be 56,753 BDT with contributory provident fund 2,830 BDT, monthly bonus 5,417 BDT and regular traveling and communication bill.