Project Officer - Humanitarian & Resilience

Job Description

Title: Project Officer - Humanitarian & Resilience

Company Name: Islamic Relief Bangladesh

Vacancy: 1

Age: At least 18 years

Job Location: Khulna (Dumuria)

Salary: Tk. 68294 (Monthly)

Experience:

• At least 5 years

• At least 5 years

• Age At least 18 years

Person Specification:

Essential:

Academic Qualification

• Bachelor of Civil or Environmental Engineering or Social Sciences or Development Studies or Disaster Management, Geography & Environment or any other relevant discipline from reputed College / University.

Experience

• Minimum 5 years of working experience in Project management & Previous managerial or supervisorial experience

• NGO Experience in national & international especially on WASH, Shelter, Seasonal Program and Emergency Humanitarian Response related project will be considered as an added advantage

Core Competencies

• Strong skills in Project Implementation Skill, Project Management, Social/Community Mobilization Skill, Facilitation Skill, Reporting & Documentation Skill.

• Excellent in Coordination/Networking/Communication Skill.

• Strong skills in Problem-Solving, Conflict Resolution & Decision Making.

• Demonstrated teamwork, Leadership and collaboration skills.

• Excellent in Activity Management, Financial Management, Communication & Networking,

• Positive attitude and willingness to collaborate effectively within teams.

• Commitment to IR Values: Sincerity, Excellence, Social Justice, Custodianship, and Compassion.

• Committed to self-development, continuous learning and quality improvement; displays self-confidence and self-motivation.

• Excellent interpersonal and behavioural skills.

• Knowledge of personal health, safety, and security.

• Willingness to adapt to IR’s norms and values.

• Skills in planning, analytical/strategic management.

• Commitment to the organization’s vision and mission.

• Demonstrates a high level of integrity and professionalism.

• Willing to travel and work in Bangladesh's most remote areas.

IT Skills

• Proficiency in Microsoft Word/Excel /PowerPoint & Basic Internet using.

Language Requirements

• Strong proficiency in reading, writing, speaking, and listening in both English, Bengali and Chittagong Dialect.

Project Implementation - 40%

• Ensure sound project management and take full responsibility for the overall implementation of the emergency humanitarian support project, as per the project documents and the IR rules and regulations;

• Support and coordinate the preparatory activities of the project including office setup, participatory planning, selection of the locations, technical survey & beneficiaries’ selection.

• Build, motivate and lead a high-performing team consisting of project personnel, expert consultants, and service providers.

• Provide inputs in the identification of linkages between the project and other related projects to maximize the efficient and effective use of resources;

• Design projects implementation guideline and prepare project implementation plan (PIP) considering proposal and local context to achieve set goals and objectives

• Provide strategic direction, oversight & leadership to Project staffs to manage the project.

• Hold overall responsibility for maintaining strict compliance to donor rules and regulations.

• Oversee and manage the budget as per project documents and authority grid and carry out the monthly expenditure analysis, prepare reports and requirement of fund.

• Ensure that minimum standards in financial and logistics management are met to ensure accountability and transparency.

• Support program staff to use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilization of project resources.

• Ensure quality and impact of the program and emergency responses, ensuring that gender inequity is addressed.

• Ensure that local purchase and expenditure are done as per Islamic Relief Bangladesh policy.

• Ensure the stock book, Inventory and other essential register are maintained properly and timely in effective manner as per Islamic Relief Bangladesh policy

• Checking the all-bill voucher within the team and forwarded to Finance officer for necessary action.

Capacity Building Initiatives - 20%

• Facilitate project orientation sessions for newly onboarded project staff members.

• Develop and deliver training sessions on humanitarian topics including Water, Sanitation, and Hygiene (WASH), shelter management, and protection.

• Provide personalized coaching sessions to staff members to deepen their understanding of project goals and objectives.

• Conduct training sessions for masons, carpenters, and shelter construction workers on improved construction practices.

• Provide follow-up training sessions, hands-on training at the household level, and organize refresher trainings on hazard-resistant construction techniques.

Monitoring, Evaluation, Reporting, and Documentation - 20%

• Monitor project activities effectively, preparing monthly work plans and ensuring their implementation.

• Regularly follow up on project activities, financial status, and progress.

• Address crucial project-related problems forwarded by field staff promptly.

• Prepare and submit monthly, quarterly, and final reports as per program and project requirements.

• Provide progress reports to the country office and update financial reports as necessary.

• Meet various reporting deadlines and maintain proper documentation, adhering to IR guidelines.

Coordination, CFM and Advocacy - 15%

• Organize project inception meetings at different levels and liaise with partners, government representatives, donor agencies, and NGOs for smooth project implementation.

• Participate in meetings with upazila and district administration, ensuring transparent coordination and regular information-sharing.

• Coordinate with other IRB staff, attend program review meetings, and organize lesson-learning workshops for organizational development.

• Arrange project exit meetings at community and LGI levels and collect successful project completion letters from relevant authorities...

• Ensure the functionality of CRM throughout the project stages, providing continuous orientation to staff.

• Maintain complaint logs and registers at the project office level and ensure project visibility at various stages and levels.

Other requirements - 5%

• Actively participate in and engage with seasonal programs such as Ramadan, Qurbani, Winterization, etc., ensuring smooth implementation of related activities.

• Ensure that local purchases and expenditures are conducted in accordance with Islamic Relief Bangladesh policies and procedures.

• Maintain stock books, inventories, and other essential registers accurately and in a timely manner to facilitate efficient project operations.

• Assist in the procurement process for materials, including requisition and follow-up, to ensure timely acquisition and delivery of necessary resources.

• Take proactive initiatives to ensure the security of project staff and participants during project interventions, prioritizing safety at all times.

• Facilitate donor and external visits, ensuring that visitor recommendations are addressed promptly and effectively.

• Demonstrate willingness and ability to travel frequently for extended periods, including to remote project areas, as required by project needs.

• Perform any other duties as assigned by the Supervisor, contributing to the overall success of project implementation

Mobile bill, Tour allowance/Per-diem, Provident fund, Weekly 2 holidays, Insurance coverage (IPD, OPD, Life, DB, CIB), Festival Bonus, Long Service Awards, Leave (Annual, Casual, Sick, TOIL/CTO, Maternity, Paternity) and Gratuity, etc.