Company Secretary (CS)

Job Description

Title: Company Secretary (CS)

Company Name: Medimine Healthcare PLC

Vacancy: 2

Age: 20 to 40 years

Job Location: Dhaka (Bosila)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): Hospital, Diagnostic Centre, Third Party Auditor (Quality, Health, Environment, Compliance

• Bachelor/Honors

• Member of ICSB (Institute of Chartered Secretaries of Bangladesh) – Preferred

• Part-qualified professional level with relevant experience

• At least 2 years
• The applicants should have experience in the following business area(s): Hospital, Diagnostic Centre, Third Party Auditor (Quality, Health, Environment, Compliance

• Age 20 to 40 years

• Strong knowledge of Companies Act, RJSC regulations, and corporate governance frameworks

• Excellent drafting and documentation skills

• High level of integrity, discretion, and leadership capability

• Proficiency in MS Office and statutory documentation systems

🔹 Corporate Governance Leadership

• Ensure effective corporate governance practices in line with RJSC, Companies Act, and applicable regulatory standards

• Foster a culture of transparency, compliance, and accountability across the organization

🔹 Board & Committee Management

• Organize meetings of the Board of Directors and Committees

• Prepare and circulate agendas, working papers, background notes, and minutes with highest accuracy and confidentiality

• Maintain proper documentation of Board resolutions and decisions

🔹 Regulatory Compliance & Reporting

• Ensure timely submission of all mandatory statutory returns and filings to RJSC and relevant authorities

• Monitor compliance with corporate laws and governance obligations

• Maintain compliance checklists and regulatory trackers

🔹 Policy & Governance Documentation

• Maintain and update governance frameworks, Board Charters, Committee Terms of Reference (TOR), compliance manuals, and statutory registers

• Ensure documentation aligns with regulatory requirements

🔹 Legal & Statutory Advisory

• Advise the Board and Senior Management on corporate laws, regulatory changes, and governance matters

• Provide interpretation of statutory provisions and company regulations

🔹 Shareholder & AGM Management

• Coordinate AGM/EGM activities including statutory notices, resolutions, proxy management, and voting procedures

• Manage shareholder communications and share-related documentation

🔹 Liaison with Regulators & Stakeholders

• Act as focal point for communication with RJSC, auditors, legal advisors, and regulatory bodies

• Support external audit and governance review processes

🔹 Documentation & Record Management

• Maintain statutory registers (share register, directors’ register, minutes books, etc.)

• Ensure secure archiving of governance documents and corporate records

🔹 Ethics & Compliance Oversight

• Promote ethical standards, conflict-of-interest compliance, and governance discipline

• Ensure confidentiality and integrity of board-level information

🔹 Strategic Support to Management

• Provide governance insights to the Managing Director and Board

• Support strategic decision-making through accurate documentation and compliance analysis

• Performance bonus
• Salary Review: Half Yearly