Assistant Coordinator (External Relation)

Job Description

Title: Assistant Coordinator (External Relation)

Company Name: SAJIDA FOUNDATION

Vacancy: 1

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ Masters degree in any discipline
∎ Skills Required: Computer skill, Excellent communication skill

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): External Communications
∎ The applicants should have experience in the following business area(s): NGO

Job Context:
∎ Under the overall responsibility and control of the Deputy Executive Director or the person designated by him/ her the Assistant Coordinator (External Relation) is responsible for developing plan for external relations and ensure smooth execution in coordination with the District and Upazila Focal points. The Manager will maintain good communication and liaison with assigned focal persons to communicate with relevant government bodies as and when required. S/he will work with projects/programs in preparing and submission of reports (quarterly/annual/audit) to the relevant authorities. S/he will maintain coordination with all the district and upazila focal points and assigned person for external relations at Head Office and maintain a database for report preparation. The Manager will inform projects/programs/units the GOB requirements and updates for any modifications of GOB circular in regard to NGO activities.
∎ This position will directly reportable to Deputy Executive Director and will work closely with the other members of Finance & PDU and also MF team.

Job Responsibilities:
∎ Develop plan for External Relations
∎ Prepare a year-round plan for external relationship building
∎ Coordinate with District and Upazila Focal Points
∎ Hold regular on-line meeting with the focal persons to brief them about their roles and get their views for strengthening the relationship
∎ Update the list of the focal persons in coordination with head of field operations
∎ Undertake capacity building activity for the focal points
∎ Collect the information and prepare monthly report
∎ Maintain a database for the external affairs
∎ Coordination with Government and other Stakeholders
∎ Ensure collection of project completion certificates from the district/upazila office in support of district/upazila focal points
∎ Ensure timely response to the queries from district/upazila administration in coordination with assigned persons
∎ Ensure fulfill the requirements of different government bodies and other stakeholders in consultation with the supervisor
∎ Ensure compliance with the NGO Affairs Bureau in terms of project approval, yearly fund release and reporting requirements.
∎ Ensure engaging media through the districts and upazila focal points and collect the news/media coverage for reporting
∎ Reporting and communication
∎ Prepare the external affairs report
∎ communicate with communication department and share the external affairs report for their use
∎ Assist Communication unit in preparing Project Brief, Annual Report of SAJIDA Foundation
∎ Coordinate with Projects/MF program in preparation and submission of quarterly and annual reports to different stakeholders
∎ Day to day liaisons/communication with district/upazila focal points
∎ Ensure timely response to requests/queries from district/upazila focal points
∎ Documentation, Coordination and information management
∎ Ensure that all memos and documents from the government departments are maintained properly, documented and well protected.
∎ Update list of external stakeholders
∎ Coordinate with the Program/Project Leaders, Finance and audit team in collecting and compiling information as per GOB requirements.

Additional Requirements:
∎ Age 22 to 50 years
∎ Both males and females are allowed to apply
∎ Masters in relevant subject with sound knowledge of NGO led development including Microfinance

Salary: Tk. 40000 - 50000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Performance bonus, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ Staff Loan Facility & Free Mental Health Counseling Facility

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 4 Apr 2022

Company Information:
∎ 28 Mar 2022
∎ SAJIDA FOUNDATION
∎ Address : Sajida Foundation, Otobi Center (5th Floor), Plot- 12, Block- CWS(C), Gulshan South Avenue, Gulshan-1, Dhaka-1212
∎ Web : www.sajidafoundation.org
∎ Business : NGO.


Category: NGO/Development