Assistant Admin Manager - (HR, Admin, BoD-Secretariat)
Job Description
Title: Assistant Admin Manager - (HR, Admin, BoD-Secretariat)
Company Name: Fariha Group
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Post Graduate/MBA in any discipline. MBA in HRM will be given preference.
∎ Skills Required: Administration work, Basic computer knowledge, Business communication, Quick Decision making, Working as personal secretary, Strategic Planning.
Experience Requirements:
∎ 5 to 6 year(s)
Job Context:
∎ Candidate has to report to the Board of Directors.
∎ Job Location: Impetus Center, 242/B Tejgaon-Gulshan Link Road, Level-06, Tejgaon Industrial Area, Dhaka-1208, Bangladesh.
Job Responsibilities:
∎ Manage and maintain the Board of Directors-BoD appointments and travel schedules, Visa issues, ticket & hotel booking etc..
∎ To attend mails, memos and so on and reply against the same as per the advice and guidance of the management.
∎ To update to the BoD daily on their upcoming engagements, invitations and other requests.
∎ Support the BoD in preparing required documents and maintain records of paper and electronic documents/correspondence with easy retrieval process.
∎ To ensure that the BoD is fully briefed on, or prepared for engagements he is involved in.
∎ To plan, organise and manage the functions of Top Management's secretariat.
∎ To manage all scheduled meetings of BoD and preparing a summary and meeting minutes.
∎ To know the Company's Laws/act and also the rules and regulations.
∎ To assist in the case of the company's legal issues.
∎ To handle and respond to external communication in due course and act proactively considering the urgency.
∎ To communicate with the various Govt. and non-Govt. organisations & law enforcing agencies and maintain the liaison with them.
∎ To ensure the protocols for the Top Management when required.
∎ Monitor, Supervise & Control overall HR, Admin, Compliance, Secretariat.
∎ Proper knowledge of corporate office administrational work.
∎ Lead the Head Office & factory HR & Admin team in delivering standard HR & Admin services within the frame work of corporate policy & procedure.
∎ Planning, developing, updating and implementing different policies and procedures as required.
∎ Pertaining to the strategies of HR, Admin, Compliance.
∎ Preparing to face different compliance audits.
∎ Improve the operational systems and policies, develop MIS/ reporting system.
∎ Play a significant role in long-term planning, including an initiative geared toward operational excellence.
∎ Selection & Recruitment proficiency: ensure appropriate recruitment action plan to support talent sourcing as per company policies.
∎ Manage the recruiting process to attract and hire qualified candidates for position vacancies within the company.
∎ Organization Development proficiency: Manage annual staff surveys to measure staff morale and organization climate, then develop and implement effective strategies.
∎ Implement effective strategies for developing the organizational culture.
∎ Managing change, particularly to structure in a positive and supportive manner.
∎ Study of labor market and wage trends, various relevant Government labor legislation.
∎ Formulating employee motivation factors, counselling, grievance and labor handling, conflict management etc.
∎ Responsible for ensuring healthy workplace maintaining efficient operation of Safety, Hygiene and Environment.
∎ Planning, control and maintenance of office transports, office equipment, property, assets and other movable and immovable properties.
∎ Effectively organizing and leading the administration team with responsibilities for office support, maintenance of transport pool, security, legal affairs, general site/office maintenance.
∎ Responsible for repair and maintenance, provision of utilities and security of all the company properties.
∎ Supervision of Access Control & Time Attendance System.
∎ Deployment of Security Guards, Fire Fighting System, Evacuation Procedure & Emergency Contact.
∎ Responsible for surveillance system (including emergency telephone system, closed circuit television and PA system).
∎ To ensure over all Head Office & factory security & safety system.
∎ To maintain liaison with local govt. offices (PS, DC, RAB, Labor office, Titas gas, DESA, DESCO, BGMEA, BTMA),etc.
∎ To ensure regular supply of all utilities services.
∎ Responsible for physical protection includes asset protection, work place violence prevention, access control system, surveillance with internal & external theft & threat.
∎ To supervise & control of duties, responsibilities of subordinate staff.
∎ Responsible to arrange all occasion of company as per management requirement.
∎ Monitoring & supervise the various issues like security system, Transport maintenance, Canteen maintenance, maintain personal file, promotion, transfer, increment & performance appraisal.
∎ Other duties & responsibilities related to plant administration as & when required
∎ Any other duties and responsibilities assigned by management.
Additional Requirements:
∎ High level of proficiency in English (both verbal & written) is essential. Candidates with weak English proficiency need not to apply.
∎ To have adequate knowledge of the company's secretariat, administration work.
∎ Candidate must have good writing capability on any topic.
∎ A person of higher integrity, strong personality, dynamic and charismatic leadership.
∎ Fresher are requested not to apply in this post.
Application Deadline: April 2, 2020
Company Information:
∎ Fariha Group
Category: HR/Org. Development
Source: bdjobs.com
Deadline Expired on 2nd Apr 2020
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