AP Admin and Procurement Assistant
Job Description
Title: AP Admin and Procurement Assistant
Company Name: FH Association
Vacancy: 1
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
Educational Requirements:
∎ Bachelor of Arts (BA), Bachelor of Business Studies (BBS), Bachelor of Social Science (BSS)
∎ Master's degree is a plus.
Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following area(s):
Administration, Procurement Management System, Supply Chain Management and Procurement
∎ The applicants should have experience in the following business area(s):
Development Agency, NGO
Job Responsibilities:
∎ A. Work in close collaboration with the Officer- Admin, Officer- Procurement and Logistics, and the Manager- Area Program (MAP)
∎ B. Maintain good received notes (GRN), keep the assets and inventory for the Community offices, monitor the storage of procured items, maintain master role and leftover items record;
∎ C. Monitor the community-based constructions on a regular basis;
∎ D. Maintain staff movement, file movement, inventory, distribution, and other registers;
∎ E. Make a schedule for the delivery of goods/ services to ensure all items are correctly accounted for by the team;
∎ F. Keep track of procured stationeries/goods and their disbursement;
∎ G. Provide travel arrangements for all staff and visitors to and from the area, when needed;
∎ H. Oversee the activities of the Community office, and provide guesthouse, meeting room, and hospitality services, as required;
∎ I. Provide assistance with coordinating administrative programs like organizing meetings, seminars, workshops and other similar programs;
∎ J. Arrange and maintain the regular payment of area office bills and oversee payments;
∎ K. Ensure security of the office, especially where network links, internet, office equipment is set up;
∎ L. Supervise the AP office support staff.
∎ M. Provide all necessary support with the procurement of goods, including communicating with vendors, collecting and processing quotations, delivery and making payments, while adhering to all FH policies and procedures;
∎ N. Check that all procurement requests are completed correctly before forwarding them to the Procurement & Logistics Department;
∎ O. Assist the procurement committee to follow and uphold the organization's procurement systems and processes.
∎ P. Manage, maintain, and ensure the security of all Community office records, including digital copies of official government records, notices, announcements, and contracts;
∎ Q. Monitor AP Office and Community Office agreements (i.e. rental agreements) and process payments as per agreements; share those agreements with the relevant parties;
∎ R. Prepare, write, and preserve meeting agenda (working papers), minutes, AP Coordination Meeting resolutions and relevant documents;
∎ S. Maintain and update the area database on local assets, and provide regular reports to the Sr. Officer/Officer- Procurement & Logistics, and MAP.
Additional Requirements:
∎ Age 25 to 40 years
∎ A. A commitment to serving the poor and in full agreement with FH's foundation and beliefs as expressed in The Heartbeat;
∎ B. Excellent people skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization);
∎ C. High integrity and a strong sense of professional ethics;
∎ D. Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems and / or suggest viable solutions while advancing goals and objectives;
∎ E. Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype and /or GoToMeeting;
∎ F. Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes;
∎ G. Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers;
∎ H. Comfortable and persuasive when speaking before both large and small groups;
∎ I. Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.
∎ J. Medical fitness to live and travel in rural and urban areas with extreme conditions and limited medical support;
∎ K. Ability to travel up to 40% of the time per year in the US and internationally, and in insecure countries or locations
Salary: Tk. 37000 - 40000 (Monthly)
Compensation & Other Benefits:
∎ Medical allowance, Provident fund, Weekly 2 holidays, Mobile bill, Insurance
∎ Salary Review: Yearly
∎ Festival Bonus: 1
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 21 Oct 2023
Company Information:
∎ 15 Oct 2023
∎ FH Association
∎ Address : House # 2/B, Road # 04, Block # B, Banani, Dhaka - 1213
∎ Business : Food for the Hungry (FH), registered as FH Association in Bangladesh, is a Christian relief & development organization working in Bangladesh since 1972. FH seeks to end ALL forms of human poverty by going to the hard places and walking with the world’s most vulnerable people. We provide life-changing resources such as clean water, medical aid, food, equal educational opportunities to girls and boys, vocational training and empowerment in the midst of unimaginable hardships. Our view of poverty is holistic and complex. We honor the people we serve by inviting them to contribute to the process. We are grateful to be invited into the communities we serve and work side-by-side with local leaders, responding to their needs with transformative solutions, which are both sustainable and implemented at the hands of the communities themselves.
FH is committed to building a diverse workforce through fair and equitable employment practices. FH encourages people of any race, color, age, sex, marital status, or political ideology, to apply for employment.
For more information, follow us on Facebook @foodforthehungrybd or visit www.fh.org
Category: NGO/Development
: Only online applications will be accepted. Any attempt of persuasion in the process will be grounds for disqualification. FH Association is an equal employment opportunity provider that encourages applications from diverse backgrounds.
Source: bdjobs.com
Deadline Expired on 21st Oct 2023
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