Admin Transit
Job Description
Title: Admin Transit
Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)
Vacancy: 1
Job Location: Cox's Bazar
Employment Status: Full-time
Educational Requirements:
∎ Degree in administration related studies
Experience Requirements:
∎ At least 1 year(s)
Job Responsibilities:
∎ Organizing visa run and visa overstay arrangements for international staff (IS), including arranging travel and accommodation, and communicating arrangements with international staff as required based on visa expiry status.
∎ Coordinate with the Intersection team for visa renewals, documents, etc.
∎ Liaise with international staff to arrange the end of mission process, including new arrival information form, international flight booking and briefing location/accommodation, etc
∎ Organize start of mission and end of mission (de)briefings in coordination as much in advance as possible. Provide Admin Transit briefing for all new IS arrivals.
∎ Provide suggestions and advice on international staff's holiday requests in line with one's immigration status.
∎ Organize RnR based on the request of international staff.
∎ Manage domestic flight bookings for both international & national staff going on meetings, holidays, training, etc.
∎ Responsible for Movement Planning Tool for coordination staff and visitors.
∎ Maintain and update the mission contact list on time.
∎ Maintain table for all IS with visa runs, holidays, start/end of mission accesible online to country management team.
∎ Tracking of guesthouse accomodation and room assignment management. Prepare weekend overview of staff accomodated in guesthouse and send to coordinators.
∎ Organize transit phones for visitors and end-of-missioners.
∎ Updating HR boards with the latest relevant transit-related information.
∎ Inform project HR regarding incoming visitors and new staff.
∎ Support general administrative tasks and project HR management when required by the manager
∎ Cover for absent cordination team member’s responsibilities, starting with HRCo Assistant, when required by the manager
Additional Requirements:
∎ Age 18 to 59 years
∎ At least one year in administration management or related field
∎ Experience in similar transit-related position is an asset
Salary:
∎ Tk. 86338 - 103606 (Monthly)
∎ Salary according to level 8 of the internal MSF salary grid, which is 86,338 BDT gross. Two annual leave days per month worked. Medical insurance for employee and direct dependents.
Compensation & Other Benefits:
∎ Medical allowance
∎ Festival Bonus: 2
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 31 Oct 2022
Company Information:
∎ 23 Oct 2022
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ Address : 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.
Category: NGO/Development
: For this position we will accept online applications only. The deadline is 31 October 2022, 17h00. The interested candidates should submit their applications with an updated CV highlighting admin-transit relevant experience, motivation letter explaining what would be most interesting for them as Admin transit and reference details (only official organizational emails, no private emails). Also attach supporting documents (Diploma from degree in administration or related relevant field) to Médecins Sans Frontières, Cox Coordination to:Chloe Potvin (HR Coordinator) at [email protected] with subject line: 202210_Admin Transit – YOUR LAST NAME.
