Admin & Logistic Officer

Job Description

Title: Admin & Logistic Officer

Company Name: Nazrul Smriti Sangsad-NSS

Vacancy: 1

Age: Na

Job Location: Barguna (Amtali, Taltali)

Salary: Tk. 47738 (Monthly)

Experience: --

Published: 2026-02-15

Application Deadline: 2026-02-22

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

Nazrul Smriti Sangsad (NSS) is a non-government humanitarian organization working since 2000 for the advancement of poor and marginalized men, women, children, youth, excluded communities, and persons with disabilities. It is a non-profit, non-political, child- and gender-sensitive organization. NSS values diversity and inclusion and does not discriminate on the basis of religion, caste, creed, ethnicity, or minority status. The organization actively works to eliminate all forms of discrimination and respects equality across all classes and levels of team members as well as beneficiaries.

Job Location: Amtalia nd Taltoli Upazila of Barguna District.

Major Job Responsibilities

Administrative

• Planning and Implementing of the overall process of administrative issues and management purposes

• Provide administrative support to project team to smooth implementation of day-to-day activities.

• Keep and monitor attendance and movement register and report to the management.

• Arrange to organize training through accommodating venue, food and logistic support.

• Maintain and manage advanced-level software systems and server/cloud-based data platforms to ensure secure and efficient operations.

• Administering and updating HR software systems, managing Microsoft 365 applications and user accounts, and operating Tally software for financial and accounting support.

• Ensure proper data security, regular system backups, controlled access, and smooth functionality of all digital platforms in compliance with organizational policies and data protection standards.

• Develop administrative procedure and format to maintain personnel file and plans and implementation of program interventions in the working area at Amtali and Taltoli Upazila.

• Facilitate and assist to conduct safety and security orientation.

• Ensure security and safety measure at office and check it periodically.

• Ensure office and other furniture, motorcycle and generator repair and maintenance.

• Supervise support staffs in performing their respective duties for smooth operation.

• Ensure gender and child friendly environment at office space.

• Ensure that the policies are followed and practiced by the project team.

• Prepare training need assessment for developing capacity and skill of the project team.

• Keep fixed asset register and stock register up-to-date.

• Maintain fixed asset properly and prepare physical verification report.

• Maintain and preserve personnel files following the HR rule and Partner’s guideline.

• Maintain software-based leave application/leave record and submit report to the management.

• Prepare monthly inventory report and share it with the management.

• Hire office, venue, vehicle, accommodation etc. for office and program purpose.

• Prepare agreement with vendors, contractors, suppliers, consultants, house owners and in relevant cases.

• Provide support to the Procurement Committee for procuring goods and service as per policy of the organization and donor guideline.

• Develop framework agreement with vendors, suppliers and contractors (in case of need) as per procurement policy of the organization.

• Monitor vehicle usage log books and prepare monthly report on usages of fuel and maintenance cost including generator usage.

• Check anti-terrorism and criminal records of all staff.

• He/She will spend 40% time in fields.

Recruitment and Procurement

• Prepare request for the project staff recruitment and prepare recruitment plan.

• Prepare procurement plan (monthly, quarterly, half yearly and yearly) and get it approved from the concerned authority.

• Support to recruitment process to the HR and Recruitment committee

• Support to program staff for Purchase request.

• Support to Purchase committee.

• Check the quality of the goods and services and prepare chalan and GRN.

Logistics Management

• Keep inventory and fixed register, leave register up-to-date.

• Maintain motorcycle, computer, laptop, tabs, printers, photocopier, generator, camera and other equipment.

• Ensure stock and store house in safe and secured way.

• Maintain all the office materials and documents and check it frequently.

• Keep update the logbook and fuel support.

Reporting

• Prepare stock and warehouse report quarterly.

• Visit logistics and check log book frequently and report to the management.

• Prepare physical verification report as per organization policy.

Others Activities

• Coordinate closely with purchase committee, vendors, program personnel and donors

• Perform any other tasks that may be assigned by the supervisor.

• Keep senior management informed with detailed and accurate reports or presentations

• Practice, promote and endorse PSEA policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Carryout administrative functions as desired by the project to meet the policy requirements of the organization and donor compliance. Assist the higher management in planning and decision making

• Festival bonus and other admissible benefits according to the project budget.