Admin Assistant (Fleet), SC5

Job Description

Title: Admin Assistant (Fleet), SC5

Company Name: United Nations World Food Programme (WFP)

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ University degree in one or more of the following: Engineering, Social Science, Economics, Development Studies, etc. A post secondary certificate in a functional area is desirable.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ TERMS AND CONDITIONS:
∎ TYPE OF CONTRACT: Service Contract; SC 5
∎ CONTRACT DURATION: 12 Months (extendable)
∎ NATIONALITY: Bangladeshi only

Job Responsibilities:
∎ KEY ACCOUNTABILITIES (not all-inclusive): Under the guidance of the Admin Officer, manage the pool of vehicles including their service, repair and maintenance.
∎ Develop weekly/monthly field travel schedules, coordinating between program staff and drivers to allocate use of vehicles;
∎ Receive and respond requests from other units to assign drivers for missions ensuring a proper rotation is always maintained within the driver pool.
∎ Ensure vehicles have valid insurances and drivers have valid permits;
∎ Ensure that maintenance and servicing is achieved in a timely manner;
∎ Monitor vehicle log books on a weekly basis;
∎ Keep track of fuel coupons utilization for each vehicle and make monthly reconciliation of bills and vehicle records.

Additional Requirements:
∎ Two or more years of progressively responsible work experience in the relative business stream with experience in general administrative work, preferrably with international organizations, UN, embassies, etc.
∎ Language: Fluency in speaking and writing English and Bangla.
∎ Knowledge & Skills:
∎ Proficient in the use of office equipment and computer software packages, such as Microsoft Word, Excel. • Knowledge of work routines and methods in order to complete processes under minimal supervision. • Uses tact and courtesy to give and receive information to a wide range of individuals. • Knowledge of driving rules and regulations. Kwoledge of local roads and vehicle loading capacity. Ability to identify data discrepancies and rectify problems requiring attention. • Ability to offer guidance or basic on-the-job training to more junior staff.

Salary: Tk. 86452 (Monthly)

Application Deadline: September 2, 2019

Company Information:
∎ United Nations World Food Programme (WFP)

Category: NGO/Development