Admin and Logistic Officer

Job Description

Title: Admin and Logistic Officer

Company Name: Samaj Kalyan O Unnayan Shangstha (SKUS)

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Contractual

Educational Requirements:
∎ Master of Business Administration (MBA), Master of Commerce (MCom), Bachelor of Commerce (Pass), Bachelor of Business Administration (BBA), Bachelor of Arts (BA)
∎ No prior cases or negative reviews related to corrupt practices. Note: references are checked thoroughly, including police and intelligence records.
∎ Skills Required: Communication skill, Computer skill, Inventory Manageemnt

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): Administrative, Education Project, HR, Logistics Management, Warehouse Management
∎ The applicants should have experience in the following business area(s): NGO

Job Context:
∎ Background
∎
∎ Samaj Kallayan O Unnayan Shangstha (SKUS) envisions a peaceful, prosperous and poverty-free society that ensures everyone`s basic needs and rights. SKUS has since the 2017 Rohingya refugee influx worked in Cox`s Bazar district with children and adolescents. SKUS works to provide access to learning opportunities in a safe and protective environment, offer quality teaching/learning and increase refugee/host community participation and engagement in children`s education. Based on children`s and adolescents` rights, SKUS has established quality learning and protection centres with support from different international donors, including UN agencies. SKUS has an agreement with UNICEF for the project of Education for Rohingya Children at Rohingya Camp in Ukhia Upazila under Cox`s Bazar District. SKUS is looking for a suitable candidate for the immediate appointment of Admin and Logistic for the project as mentioned above, supported by UNICEF.
∎
∎ Purpose of the job
∎ Under the guidance of the Administrator and support of Finance and Accounts Office, the Admin and Logistic Officer is responsible to maintain all types of registers like Attendance, Leave, Letter Issue, Log Book, Stock register of the project and Assist the administrator and project team in all events like staff recruitment, staff training, orientation, meeting, procurement, vehicle management , stock management, asset management, contract management,

Job Responsibilities:
∎ Provides day-to-day management support to the Administrative Department
∎ Assists office operations within the Administrative Department, including management of all office premises, travel and logistical arrangement, procurement.
∎ Assist the admin, HR and project team in all events like staff recruitment, staff training, orientation, meeting, procurement, vehicle management, stock management,
∎ Assist and support of administrator to the submission of all documents required by relevant government officials (DC, UNO, RRRC, and CiC) for project operation in Rohingya emergency response.
∎ Ensure all office equipment is in working order
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (Quotation Request, Technical specifications, samples ) Prepare submits bills and vouchers.
∎ Maintain property inventory list and ensures physical inventories are undertaken as required by the Administrative Department.
∎ Liaise with the other responsible departments to address issues related to personnel management and administration.
∎ Track receipt of timesheets from staff, prepare for monthly salary calculation and follow up as necessary
∎ Assist in implementing the best procurement procedures at the base to maximizes efficiency and value for money;
∎ Maintain all types of registers like Attendance, Leave, Letter Issue, Log Book, Stock register.

Additional Requirements:
∎ Age at most 40 years
∎ Both males and females are allowed to apply
∎ Duration of the contract: 1 Year (possibility of extension )
∎ Experience
∎ Minimum 3 years working experience in HR & Admin section .
∎ At least have 1-year working experience in emergency response program and 2 years in development sectors.
∎ The applicants should have experience in the areas of procurement, purchase, supply chain management, equipment, inventory & maintenance management, transport management.
∎
∎ Responsibilities
∎ Provides day-to-day management support to the Administrative Department
∎ Assists office operations within the Administrative Department, including management of all office premises, travel and logistical arrangement, procurement.
∎ Assist the admin, HR and project team in all events like staff recruitment, staff training, orientation, meeting, procurement, vehicle management, stock management,
∎ Assist and support of administrator to the submission of all documents required by relevant government officials (DC, UNO, RRRC, and CiC) for project operation in Rohingya emergency response.
∎ Ensure all office equipment is in working order
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (Quotation Request, Technical specifications, samples ) Prepare submits bills and vouchers.
∎ Maintain property inventory list and ensures physical inventories are undertaken as required by the Administrative Department.
∎ Liaise with the other responsible departments to address issues related to personnel management and administration.
∎ Track receipt of timesheets from staff, prepare for monthly salary calculation and follow up as necessary
∎ Assist in implementing the best procurement procedures at the base to maximizes efficiency and value for money;
∎ Maintain all types of registers like Attendance, Leave, Letter Issue, Log Book, Stock register.
∎
∎ Knowledge
∎ Knowledge of Inventory Management
∎ HR and Administration
∎
∎ Skills
∎ Good oral and written communication skills in both Bangla and English.
∎ Good knowledge of the local language (Chattagram).
∎ Intermediate knowledge of computer software, particularly on MS Excel, MS Word (both Bangla & English).
∎
∎ Abilities
∎ Open to taking on additional tasks as required to meet project goals and objectives.
∎ Ability to adapt to changing situations.
∎ Ability to work under pressure and meet deadlines.
∎
∎ Other characteristics such as personal characteristics
∎ Strict moral code and non-compromising attitude towards corruption and embezzlement.
∎ Enthusiastic and empathetic.
∎ Willingness to improve own knowledge and skills by participating actively in any training sessions and capacity building activities.
∎ Commitment to child rights, equality and social inclusion.
∎ Conscientious, with an excellent sense of judgment.
∎ Willingness to work in refugee camps on a needs basis.
∎
∎ Working Conditions
∎ The Admin & Logistic Officer is based at SKUS's project office located at Ukhiya of Cox's Bazar.
∎ She/he will spend approximately 20% of his/her time in the field.
∎ She/he may have contact with dissatisfied or abusive individuals.

Salary: Tk. 35000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill
∎ As per project

Application Deadline: December 15, 2019

Company Information:
∎ Samaj Kalyan O Unnayan Shangstha (SKUS)
∎ Address : 110 Shantinagar, Nilufar Building (1st floor), Dhaka-1217.
∎ Web : www.skus-bd.org
∎ Business : SKUS is a non-profit, non-government voluntary organization working since 1995 to improve socio-economic condition of poor and marginalized people to improve socio-economic conditions and remove discrimination and exploitations. SKUS has implementing multidimensional projects on Education, Malaria, HIV/AIDS, Health, Nutrition and family planning, Life skills Education, Women empowerment, Water, Sanitation and hygiene, Safe Motherhood, Vulnerable Group Development, EPI and Primary Health Care Project, Safe migration, Emergency relief, early recovery and livelihood support on various disasters, Emergency Rohingya Response, Technical and vocational training in different part of Bangladesh with assistant from government, national and international donor agencies.


Category: NGO/Development

Read Before Apply: The person fulfilling the above criteria are requested to send their Resume/ CV along with scan copy of last educational qualification certificate and recent passport size color photograph to [email protected] by December 15, 2019, mentioning the position applied in the subject line. The only shortlisted candidate will be contacted for an interview. Females are especially encouraged to apply.