Admin and Finance Officer

Job Description

Title: Admin and Finance Officer

Company Name: Samaj Kalyan O Unnayan Shangstha (SKUS)

Vacancy: 1

Job Location: Cox's Bazar, Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Master of Commerce (MCom), Bachelor of Business Administration (BBA), Master of Business Studies (MBS)
∎ Skills Required: Accounts and audit, Advance skill in Excel and Microsoft Office, Excellent communication skill, Self motivated

Experience Requirements:
∎ At most 5 year(s)
∎ The applicants should have experience in the following area(s): Finance Management, Financial analysis and reporting, Inventory management, Procurement Management System, VAT and tax regulations

Job Context:
∎ Samaj Kalyan O Unnayan Shangstha (SKUS) envisions a peaceful, prosperous, and poverty-free society that ensures everyone`s basic needs and rights. Since the 2017 Rohingya refugee influx, SKUS has worked in Cox`s Bazar district with children adolescents, women, and men. SKUS works to provide access to learning opportunities in a safe and protective environment, offer quality teaching/learning and increase refugee/host community participation and engagement in children`s education. Based on children`s and adolescents` rights, SKUS has established quality learning and protection Centre with support from different international donors, including UN agencies.
∎ SKUS is going to implement the Pooled Funded Education project "Provision of inclusive education for Rohingya Children aged 3-14 years in Cox`s Bazar, Bangladesh" for the Rohingya at Ukhiya Upazila in Cox`s Bazar District with the technical support of BRAC.
∎ SKUS is looking for a suitable candidate for the immediate appointment of an Admin and Finance Officer for the project as mentioned above in BRAC Pooled Fund, supported by GAC.
∎ Reportable to: Chairperson
∎ Duration of contract: 31 August 2024. (Contingent to Donor Extension and Govt. Approval)
∎ Job Location: Ukhiya Cox`s Bazar.

Job Responsibilities:
∎ Responsible to give technical support to PC to ensure that the expenditure is incurring as per the approved budget line item under the project operational plan.
∎ Ensure that the CFAO/heads are strictly followed and not to allow introducing any new budget line item. Not to exceed the expenditure against the allocation of the budget line item.
∎ Responsible to control the misusage of fund. Responsible to prepare the bank reconciliation statement on monthly/quarterly basis.
∎ Responsible to be custodian of the cheque books and cash of the project and to ensure that all vouchers, cash books, ledgers and cheque books are under lock and key. Manage payment of Tax & VAT in relation to the project
∎ Responsible to prepare the financial reports on monthly, quarterly, six monthly and annual basis or as per reporting calendar and within deadlines. Provide documents/report to the senior management as per need or instruction.
∎ Responsible to prepare salary sheet, petty cash requisition, cheque (s) along with supported by relevant voucher (s) as per the time schedule.
∎ Responsible to prepare and give posting of all vouchers (Debit, Credit, Transfer and Journal) supported by relevant appropriate documents complying with the administrative, personnel and accounting manuals and relevant office orders/memos/letters with "paid" seal.
∎ Responsible to record the expenditure in the ledger that will comply with the budget line item. Prepare the resolution of purchase committee.
∎ Check/review/ensure in compliance with the approved budget for all kinds of procurement, collect quotations, comparative cost statement, work order as and when necessary according to the organizational procurement policy and procedures.
∎ Responsible to ensure that all stock items are procured as per procurement policy and well documented (entered into the relevant register).
∎ Responsible to update the fixed asset register with the assistance of project support staff and physically verify the fixed assets as per the fixed asset register on six monthly basis.
∎ Ensure that fixed asset items are appropriately numbered and room-wise updated and displayed.
∎ Responsible to provide all type of support during training/workshop/meeting period and communicate, coordinate & cooperate with all units and provide logistic support in time as their need.
∎ To maintain the HR related issues: Maintain personnel files and ensure its safety and confidentiality. Review and consolidate leave days for all staff and advise all designated authorities on the number of allowable leave days and take necessary actions with regard to payroll calculations. Ensure the correct process is followed so that the best personnel are hired to fill the open positions during the recruitment process for new Staff. Orient new staff on their duties and their responsibilities.

Additional Requirements:
∎ Age at most 45 years
∎ Excellent interpersonal skills, and the ability to establish and maintain effective working atmosphere
∎ Good working relationship with colleagues, partners, external actors and allies
∎ Ability to work under pressure, meet deadlines, priorities workload and 'multitask'
∎ Knowledge about accounting software
∎ Ability to prioritize tasks, work under pressure and meet deadlines

Salary: Tk. 60000 (Monthly)

Compensation & Other Benefits:
∎ T/A, Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 7 Oct 2023

Company Information:
∎ 27 Sep 2023
∎ Samaj Kalyan O Unnayan Shangstha (SKUS)
∎ Address : 110 Shantinagar, Nilufar Building (1st floor), Dhaka-1217.
∎ Web : www.skus-bd.org
∎ Business : SKUS is a non-profit, non-government voluntary organization working since 1995 to improve socio-economic condition of poor and marginalized people to improve socio-economic conditions and remove discrimination and exploitations. SKUS has implementing multidimensional projects on Education, Malaria, HIV/AIDS, Health, Nutrition and family planning, Life skills Education, Women empowerment, Water, Sanitation and hygiene, Safe Motherhood, Vulnerable Group Development, EPI and Primary Health Care Project, Safe migration, Emergency relief, early recovery and livelihood support on various disasters, Emergency Rohingya Response, MHPSS, GBV, Technical and vocational training in different part of Bangladesh with assistance from the government, national and international donor agencies.

Note : SKUS has a zero-tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct that enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.

SKUS also has a zero-tolerance policy on child protection.

Category: NGO/Development

: SKUS has a zero-tolerance policy toward safeguarding, child safeguarding, and PSEA. At SKUS, we believe all people have the right to live their lives free from sexual violence and any abuse of power, regardless of age, gender, sexuality, sexual orientation, disability, religion, or ethnic origin.