Job Description

Title: Accounts Officer

Company Name: Manabik Shahajya Sangstha (MSS)

Vacancy: 01

Age: at most 35 years

Location: Dhaka

Minimum Salary: Negotiable

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency, Micro-Credit

Published: 5 Mar 2025

Education:
∎ Bachelor of Business Administration (BBA) in Accounting, Bachelor of Business Administration (BBA) in Finance
∎ Bachelor of Business Administration major in Accounting/Finance.
∎ Master's in Accounting will get preference.

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ The age limit is relaxable for experienced candidates.
∎ At least 3 years' experience in the NGOs including 1 year experience in managing provident fund, gratuity, staff welfare fund and final payment. Microcredit program experience will get preference.
∎ Strong knowledge of PF rules, regulations and compliance requirements
∎ Proven competency levels in using accounting software
∎ Excellent computer skills in MS Excel, MS Word, MS Power Point, E-mail communication, internet
∎ Must have pleasant disposition and friendly personality
∎ Must have high degree of patience and understanding
∎ Excellent communications skills both in Bangla and English
∎ Excellent organizational and record keeping skills for maintaining clear, accurate and meticulous financial records of the organization.
∎ Excellent efficiency for handling any accounting issues quickly with minimal interference.
∎ Multitasking in order to successfully handle multiple accounts, invoices and payment at various stages of execution.
∎ The age limit is relaxable for experienced candidates.
∎ At least 3 years' experience in the NGOs including 1 year experience in managing provident fund, gratuity, staff welfare fund and final payment. Microcredit program experience will get preference.
∎ Strong knowledge of PF rules, regulations and compliance requirements
∎ Proven competency levels in using accounting software
∎ Excellent computer skills in MS Excel, MS Word, MS Power Point, E-mail communication, internet
∎ Must have pleasant disposition and friendly personality
∎ Must have high degree of patience and understanding
∎ Excellent communications skills both in Bangla and English
∎ Excellent organizational and record keeping skills for maintaining clear, accurate and meticulous financial records of the organization.
∎ Excellent efficiency for handling any accounting issues quickly with minimal interference.
∎ Multitasking in order to successfully handle multiple accounts, invoices and payment at various stages of execution.
∎

Responsibilities & Context:
∎ Responsibilities & Context
∎ Job Summary:
∎ Accounts Officer will be responsible for managing and maintaining accounting records, analyzing financial data and ensure accurate and update data. S/he will handle financial operations and preparing financial statements of provident fund (managing PF accounts, employee queries, employees PF balance and accurate records), gratuity, staff welfare fund, motor cycle loan and final payment for exited/separated staff. Maintain financial internal control through regular checks for smooth operations of women credit program of MSS. S/he should have knowledge of basic accounting procedures and have strong communication skills.
∎ Key Responsibilities:
∎ Key Responsibilities include (but are not limited to)
∎ Objective-1: Ensure Provident Fund available and payment on time:
∎ a. Coordination of provident fund day to day operations:
∎ 1. Ensures employee are enrolled in the provident fund schemes in due time act as a subject matter expert.
∎ 2. Carefully ensure smooth separation of the employees as per the organizational policy.
∎ 3. Handle PF exceptional withdrawal requests and coordinate between employee and provident fund trustee board.
∎ 4. Ensure PF payment is processed accurately in a timely manner.
∎ 5. Provide support and answer queries from employee regarding to PF matters.
∎ 6. Manage and maintain PF accounts and records accurately.
∎ 7. Prepare and submit necessary PF reports and documents.
∎ 8. Share PF balance information to the member secretary of PF.
∎ 9. Amortization schedule of PF loan for deducting the installment with monthly salary.
∎ b. Implementation of policies relating to the provident fund:
∎ 1. Support effective implementation of the internal process control relating to the PF.
∎ 2. Identifies and analysis policy gaps and weakness of PF.
∎ 3. Support development and maintenance of PF payment tools in compliance of the policy.
∎ 4. Keep up to date with changes in PF laws and regulations
∎ c. Provides support to knowledge building and knowledge sharing of the provident fund.
∎ 1. Support to the employees about knowledge in relating to the PF policies and procedures.
∎ 2. Coordinate feedback with trustee board.
∎ 3. Collaborate with HR team to integrate PF process with other HR functions.
∎ 4. Provide secure and profitable investment information to the board of trustee.
∎ Objective-2: Ensure gratuity fund available and payment on time:
∎ a. Ensure gratuity for exited staff as per organizational rules and regulations.
∎ b. Calculate gratuity of yearly probation on the basis of length of services.
∎ c. Coordinate with HR & Admin team for exited staff information for final payment settlement.
∎ Objective-3: Ensure staff welfare fund available and payment on time:
∎ a. Developing and implementing employee welfare programs and policies.
∎ b. Facilitating communication between employees and management regarding welfare concern.
∎ c. Conducting regular assessments of employee needs and satisfaction.
∎ d. Handling employee grievances and resolving conflicts in relating to SWF.
∎ e. Proceed payment in timely manner.
∎ Objective-4: Ensure compliance of motor cycle loan:
∎ a. Coordinate employee loan application form and place to the management for approval.
∎ b. Review loan agreement to ensure organizational policy and procedures.
∎ c. Ensure payment through proper channel.
∎ Objective-5: Ensure compliance for settlement of final payment on time:
∎ a. Coordinate the calculation of pending salaries, notice pay and last working days of work with the organization.
∎ b. Arrange to transfer respective separated staff due salary and staff security deposit to PF account.
∎ c. Arrange to transfer PF, gratuity, SWF of respective separated staff balance to final payment account.
∎ d. Ensure final payment to the respective separated staff with proper documents.
∎ e. Ensure and provide final payment documents to HR for closing the staff file.
∎ Objective-6: Ensure monthly and yearly report:
∎ a. Assist to prepare meeting minutes for provident fund, gratuity, staff welfare fund, motor cycle loan and final payment settlement.
∎ b. Prepare monthly and yearly report regularly.
∎ c. Update PF, gratuity, SFF, FP and motor cycle loan information.
∎ Perform any other relevant tasks as and when assigned by the supervisor/concerned authority.
∎

Skills & Expertise:

Compensation & Other Benefits:
∎ Compensation & Other Benefits:
∎ • Negotiable during the probation period.
∎ • After confirmation: BDT 27,900 per month (may increase based on experience/ evaluation)
∎ • T/A, Mobile bill, Tour allowance, Medical allowance, Contributory Provident fund, Gratuity, Two festival bonuses in a year, yearly increment, special "Staff Welfare Fund" to cover health expenses for self and family. The death benefit from a Special "Staff Welfare Fund". Stipend facility for meritorious children.
∎

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Job Highlights:

Read Before Apply:

Read Before Apply:

If you meet our requirements and believe you are the best fit for the position, please send your CV (including two professional references) along with a cover letter PDF file addressed to the Executive Director, MSS via email at hr@mssbd.org or apply online on or before 25 March 2025.

Subject line: Application for the position of Accounts Officer.

MSS treats all applications based on merit. Any form of persuasion will disqualify the applicant. MSS reserves the right to cancel any application. Only shortlisted candidates will be invited for the selection process.

Apply Procedure

Apply Online or

Email your CV : Send your Detailed CV with Cover Letter to the given email: hr@mssbd.org

Company Information

Manabik Shahajya Sangstha (MSS)

Address:

SEL Centre (3rd Floor), 29, West Panthapath, Dhaka-1205

Business:

Manabik Shahajya Sangstha (MSS), a leading national level non-governmental organization, was established by a group of students of Dhaka Residential Model School/College and later of the University of Dhaka in 1974 with the aim to provide succor to the underserved flood-stricken people. Thereafter, MSS started to empower the disadvantaged people by making resources available to them through microcredit, health and nutrition services, eliminating preventable blindness; promoting food security, women and child rights, good governance, and non-formal primary education, among others.

Company Information:
∎ Manabik Shahajya Sangstha (MSS)
∎ SEL Centre (3rd Floor), 29, West Panthapath, Dhaka-1205.
∎ Manabik Shahajya Sangstha (MSS), a leading national level non-governmental organization, was established by a group of students of Dhaka Residential Model School/ College and later of the University of Dhaka in 1974 with the aim to provide succor to the underserved flood-stricken people. Thereafter, MSS started to empower the disadvantaged people by making resources available to them through microcredit, health and nutrition services, eliminating preventable blindness; promoting food security, women and child rights, good governance, non-formal primary education, among others.

Address::
∎ SEL Centre (3rd Floor), 29, West Panthapath, Dhaka-1205.
∎ Manabik Shahajya Sangstha (MSS), a leading national level non-governmental organization, was established by a group of students of Dhaka Residential Model School/ College and later of the University of Dhaka in 1974 with the aim to provide succor to the underserved flood-stricken people. Thereafter, MSS started to empower the disadvantaged people by making resources available to them through microcredit, health and nutrition services, eliminating preventable blindness; promoting food security, women and child rights, good governance, non-formal primary education, among others.

Application Deadline: 25 Mar 2025

Category: NGO/Development