Job Description

Title: Accounts cum Admin Officer

Company Name: Dhaka Ahsania Mission, Health Sector

Vacancy: 1

Age: at most 45 years

Location: Cox's Bazar (Ukhia)

Maximum Salary: Tk. 42000 (Monthly)

Experience:
∎ At most 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 10 Nov 2024

Education:
∎ Master of Commerce (MCom) in Accounting

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ Specialized experience in the WASH sector and skills development in national or International organizations;
∎ Demonstrating the Competency based training and assessment at the training venue and industry;
∎ Preparing the reports, proposals, MoUs and other relevant document;
∎ Good knowledge in implementing Skills development, RPL, apprenticeship, entrepreneurship, and WASH            programs;
∎ Excellent command of communication skills in both English and Bangla;
∎ Excellent computer operating skills and conversant with MS Office package;
∎ Experience in the development field (especially in monitoring & evaluation of vocational education and training);
∎ Communication with national and international donors to raising funds.
∎ He/She can be work under pressure.
∎ Specialized experience in the WASH sector and skills development in national or International organizations;
∎ Demonstrating the Competency based training and assessment at the training venue and industry;
∎ Preparing the reports, proposals, MoUs and other relevant document;
∎ Good knowledge in implementing Skills development, RPL, apprenticeship, entrepreneurship, and WASH            programs;
∎ Excellent command of communication skills in both English and Bangla;
∎ Excellent computer operating skills and conversant with MS Office package;
∎ Experience in the development field (especially in monitoring & evaluation of vocational education and training);
∎ Communication with national and international donors to raising funds.
∎ He/She can be work under pressure.

Responsibilities & Context:
∎ Checking bills and vouchers of all the projects;                     Maintaining petty cash;
∎ Preparing VAT /Tax challan and depositing to bank; Maintaining close communication with banks; Preparing all types of Voucher & Cheques and ensuring preservation;
∎ Preparing time-sheet of the staff assigned for projects;
∎ Maintain all kinds of registers that are related to finance and admin, such as movement register, Attendance register, employee leave register, stock register, dispatch register, fixed assets register etc.
∎ Keeping records of all important documents and communication by scanning and filing;
∎ Voucher posting using Tally software (ERP-9)/ Manual.Administrative and Logistics Support:
∎ Providing administrative support to the project team;
∎ This also includes organizing logistics for projects,   travel arrangements, meetings, conferences and other special events;
∎ Checking asset inventory on half yearly basis at the sector office and submitting to the respective persons;
∎ Preparing meeting minutes and circulating the same to all meeting participants;
∎ Organizing the logistics for meetings with donors, project staff and others;
∎ To be responsible for preserving the training materials/BCC materials available in the sector;
∎ Supervising the activities of office helper on day-to-day basis and extending support as and when necessary;
∎ Preparing note-sheets as per the need of the sector and sending the same to concerned department/Staff for follow up purposes;
∎ Documents Scanning & emailing concerned persons of project offices for smooth running activities of projects
∎ Processing all leave applications of the sector;
∎ Processing and getting approval including maintaining the leave record, both for sector office as well as project offices;
∎ Keeping a record of staff personal files, staff MIS & database of Dashboard updates;
∎ Perform all Human Resource related admin tasks;
∎ Recruitment process such as circulars, CV shortlisting, calling for interviews, interview board arrangement, reference checking, getting approval, helping in joining process & staff orientation, and release;
∎ Draft Correspondence letters, office orders & circulars;
∎ Maintaining confidentiality of organizational information and documents strictly and sincerely;
∎ To do any other task or assignment that is assigned by higher management.
∎ Job Context:
∎ Dhaka Ahsania Mission (DAM) is a non-government development organization founded in 1958 by Khan Bahadur Ahsanullah, an eminent educationist, reformer and Sufi with the aim of social and spiritual development of entire human community. DAM has been contributing for the betterment of the disadvantaged population through operating 35 institutions and also 8 sectors of development. Health and WASH Sector is one of the core sectors of DAM which has also been operating 8 institutions and 17 projects.
∎ DAM Health and WASH Sector is going to recruit a competent and self-motivated individual for the position of "Accounts cum Admin Officer" of the “Improving WASH for Rohingya Refugees” Project implemented by Dhaka Ahsania Mission (DAM)-UK . It's a Ukhiya, Cox Bazar based position.
∎ Job Description / Responsibility:
∎ Financial Management:
∎ Checking bills and vouchers of all the projects;                     Maintaining petty cash;
∎ Preparing VAT /Tax challan and depositing to bank; Maintaining close communication with banks; Preparing all types of Voucher & Cheques and ensuring preservation;
∎ Preparing time-sheet of the staff assigned for projects;
∎ Maintain all kinds of registers that are related to finance and admin, such as movement register, Attendance register, employee leave register, stock register, dispatch register, fixed assets register etc.
∎ Keeping records of all important documents and communication by scanning and filing;
∎ Voucher posting using Tally software (ERP-9)/ Manual.
∎ Administrative and Logistics Support:
∎ Providing administrative support to the project team;
∎ This also includes organizing logistics for projects,   travel arrangements, meetings, conferences and other special events;
∎ Checking asset inventory on half yearly basis at the sector office and submitting to the respective persons;
∎ Preparing meeting minutes and circulating the same to all meeting participants;
∎ Organizing the logistics for meetings with donors, project staff and others;
∎ To be responsible for preserving the training materials/BCC materials available in the sector;
∎ Supervising the activities of office helper on day-to-day basis and extending support as and when necessary;
∎ Preparing note-sheets as per the need of the sector and sending the same to concerned department/Staff for follow up purposes;
∎ Documents Scanning & emailing concerned persons of project offices for smooth running activities of projects
∎ HR Support:
∎
∎ Processing all leave applications of the sector;
∎ Processing and getting approval including maintaining the leave record, both for sector office as well as project offices;
∎ Keeping a record of staff personal files, staff MIS & database of Dashboard updates;
∎ Perform all Human Resource related admin tasks;
∎ Recruitment process such as circulars, CV shortlisting, calling for interviews, interview board arrangement, reference checking, getting approval, helping in joining process & staff orientation, and release;
∎ Draft Correspondence letters, office orders & circulars;
∎ Maintaining confidentiality of organizational information and documents strictly and sincerely;
∎ To do any other task or assignment that is assigned by higher management.
∎

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar (Ukhia)

Read Before Apply:

"Smokers No Need to Apply"

"Preference will be given to suitable female candidates" All employees of DAM are expected to perform roles and responsibilities following its code of conduct and safeguarding policies to prevent any forms of harassment and abuse. DAM has a 'Zero Tolerance' policy for sexual exploitation, abuse, harassment (SEAH), and any financial misappropriation and misconduct. Deserving candidates are requested to send their application with a cover letter, two professional references, and a copy of a recent passport-size photograph with a contact cell number to the Director, Health and WASH Sector, Dhaka Ahsania Mission, House-152, Road-6, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207 or through email at hr@amic.org.bd Please write the name of the position at the top of the envelope. Please visit our website: www.amic.org.bd

Company Information:
∎ Dhaka Ahsania Mission, Health Sector
∎ House-152, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207
∎ Dhaka Ahsania Mission (DAM) is one of the leading development organizations in Bangladesh. Addiction Management & Integrated Care (AMIC)- an Institution of DAM is running drug treatment and rehabilitation centers and implementing Tobacco Control Program along with it’s other programme like primary health care program, communicable and non-communicable diseases prevention program and mental health care program. It is also implementing GFATM funded TB Control Program through BRAC. AMIC is looking for competent and self-motivated individual for the above position.

Address::
∎ House-152, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207
∎ Dhaka Ahsania Mission (DAM) is one of the leading development organizations in Bangladesh. Addiction Management & Integrated Care (AMIC)- an Institution of DAM is running drug treatment and rehabilitation centers and implementing Tobacco Control Program along with it’s other programme like primary health care program, communicable and non-communicable diseases prevention program and mental health care program. It is also implementing GFATM funded TB Control Program through BRAC. AMIC is looking for competent and self-motivated individual for the above position.

Application Deadline: 17 Nov 2024

Category: NGO/Development