Job Description

Title: Accounts and Finance Specialist

Company Name: Concern Worldwide

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Contractual

Educational Requirements:
∎ Masters in Accounting, Business or Finance, Management and Chartered Accountancy Course Completed. Chartered Accountancy partly qualified will be given more preference.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ Type of Contract: Fixed Term Contract for 2 years
∎ Job Purpose: As a member of the Field Finance at the Court Bazar office, Ukhiya, the Accounts and Finance Specialist is responsible for ensuring efficient and effective financial support to the projects and programmes, ensuring adequate funds, timely and professional payment to staff and suppliers and accurate and transparent financial records following all organisational policies and legal requirements specially for anticipated UNHCR funded nutrition project.

Job Responsibilities:
∎ Budget and Grant Management:
∎ Prepare a funding analysis for the Rohingya Response project and submit the forecast to Field Finance manager - Rohingya Response for further analysis
∎ Prepare the specific risk mitigate register for each grant management and identify the mitigation measure and share with FFM - Rohingya Response, Team Leader and management.
∎ Ensure the compliance for UNHCR funded nutrition project in terms of financial reporting, budgeting and implementation of the programme.
∎ Train budget holders, finance staff, system staff, programme staff at Cox's Bazar about the compliance of each donor grant following concern internal and donor policy (UNHCR).
∎ Coordinate with the programme team, finance team on regular basis about the timely report submission to the UNHCR funded nutrition project.
∎ Prepare meeting notes and record follow up action for joint review meeting with each project key staff to identify the progress and find the way forward.
∎ Ensure proper documentation for each grant in the partner level, field level and Dhaka level as well for UNHCR funded nutrition project.
∎ Provide support for preparing the monthly financial report for each donor grant and share with the budget holder with detailed analysis and recommendation.
∎ Ensure timely submission budget for UNHCR funded nutrition project
∎ Training programme team and finance team about the budget preparation and budget management following Concern systems and procedure.
∎ Participation in kick off meeting for the new projects and timely review meeting minutes for the grants with the budget holders. Keep the meeting minutes on the grant file for UNHCR funded nutrition project.
∎ Review the donor budget for the implementation of the project at the field office and finalize the budget and submit the FFM
∎ Review the donor report for the respective projects and follow the timeline properly.
∎ Incorporate all feedback from the budget holders on the management accounts
∎ Reviewing the management accounts for the field office and give proper feedback to Dhaka office.
∎ Ensuring submit field office cash book, bank book, and tax/VAT information to Dhaka Head Office on monthly basis.
∎ Working closely with the Accountant Financial Management of Dhaka Office and Grant and Finance Specialist to have proper understanding about the management accounting.
∎ Preparing various analytical report for the field office and share with the field management team and so that it is helpful for decision-making.
∎ Monitoring the project areas and ensure effective system of compliance and monitoring of UNHCR funded nutrition project
∎ Financial Management:
∎ Take initiative that that staff understands the payment and advance receiving procedures, timing, templates and required documentation.
∎ Ensuring effective review and thorough checking of all payment request in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions; ensuring all payments are processed and by finance in a timely way, to ensure they adhere to organisational policy and all taxation matters follow government rules and regulations.
∎ Completing accurate preparation of voucher, cheque and fund transfer advice for all payments and advances, ensuring proper and complete supporting documentation, following finance policy in all respects, accurate coding and with approval from all relevant colleagues.
∎ Maintain update supplier status, adjust advance against staff/suppliers
∎ Disburse cash, cheques and payment advice in a timely way to payees with utmost accuracy and professionalism; proactively keeping close contact with bank and respective recipients so that partners and suppliers receive their funds timely and any problems are minimised.
∎ Ensuring all receipts of cash, cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy.
∎ Complete Physical cash distribution to field/camp with proper support and security
∎ Ensuring complete, well-organised and clearly labelled filling and safe storage of all financial documents.
∎ Taking the initiative to ensure the cash and bankbooks reflect the correct coding and appropriate narrations, questioning any unusual or unexpected transactions.
∎ Prepare schedule for Vat/Tax, submit statement and challan to Govt. Treasury. Have to prepare statement for Tax/VAT to provide for Dhaka office
∎ Ensuring that at all times the cash in hand is held safely and securely and agrees with the balance in the cash book, including counting the full cash in hand on a daily basis, and cooperating with other spot checks or counts by another staff member.
∎ Reconciling the balances with bank and cash counts and ensuring any identified issues are adjusted for according to best practice and finance policy.
∎ Ensure the completed books of account and supporting reconciliations with other required information is sent to Dhaka Head Office according to the set deadlines.
∎ Work with colleagues in Field Office to respond promptly to resolve any queries or questions.
∎ Audit Management:
∎ Manage and facilitate the process for internal audit, external audit, government audit, NGAOB Audit for each grant following concern guideline, audit TOR in a timely manner with proper document and clarification so that it is helpful for the grant management of the organization
∎ Assist field office for the grant audit by the donor, external auditor of NGAOB and other internal audit.
∎ Draft the management comments on auditor observation at Field Level and submit to the Field Accounts Manager for further review of the audit report.
∎ Prepare the financial statement for auditor.
∎ Coordinate with the partner, field office, and provide required support for the external auditor.
∎ Follow up with the auditor observation, implement the auditor's recommendation for Field Office and update to the management on this.
∎ Inventory and fixed asset management:
∎ To enable fixed assets to be properly tracked and controlled and complying with legal requirements. Including, but not limited to:
∎ Providing fixed assets purchasing related information in a timely way to administration team to ensure their records are complete.
∎ Support Administration and Head Office to review implementation of fixed asset policies and be part of the periodic fixed assets verification process.
∎ Ensuring up to date knowledge on the field based legal financial requirements and ensure all requirement are addressed and fulfilled accordingly.
∎ Internal Control and Compliance:
∎ Provide support to the cash distribution and other areas where there is specific guideline.
∎ Work with colleagues in Head Office and field office to respond promptly to resolve any queries or questions.
∎ Ensuring depth and up to date knowledge on existing financial and other policies affecting financial transactions for explaining the policies accurately.
∎ Orient staff to improve understanding and implementation of financial policy in all level through organizing workshop or meeting.
∎ Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
∎ Taking the initiative to identify improvement areas of financial policies and procedures through meetings, field trips, or other
∎ Ensuring all payments comply with all relevant policies, taxations rules etc. and all payments are reviewed and processed accordingly.
∎ Ensuring cash and cheque payments and receipts are made in a timely way, with complete and accurate documentation, and in such a way as to provide professional and friendly customer service.
∎ Ensuring cash boxes and bank accounts are managed with integrity, reconciled in a timely way and any differences are resolved satisfactorily, this may also include ensuring cash is independently and regularly counted and verified
∎ Ensure UNHCR guideline for incurring expenditure for the field office.
∎ Ensure all the documentation which is required for the field office as per direction of UNHCR and other government instruction
∎ Enabling a friendly collaborative working culture within the team, actively sharing information and knowledge to enable the team to ensure effective support to the rest of the organisation. Working with other members of the Finance team in all offices to ensure effective payment to staff suppliers, consultants and compliance with all legal requirements.
∎ Accountability:
∎ In line with Concern's commitments under the Core Humanitarian Standard (CHS):
∎ Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
∎ Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;

Additional Requirements:
∎ At least 3 years' experience in grant management/finance/accounting role with an international NGO and fund management.
∎ Knowledge of the operational and compliance requirements of Rohingya Response or Emergency Projects will be considered added advantage
∎ Experience in UNHCR funded project will be given preference.
∎ Experience of management supporting /monitoring /capacity building NGOs
∎ Proven experience of developing and facilitating training workshops for finance and non-finance managers.
∎ Effective organisation and analytical skills.
∎ Strong coordination, negotiation and communication skills.
∎ Proven record of meeting demanding deadlines.
∎ Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies
∎ Excellent written and spoken English

Salary: Tk. 59541 (Monthly)

Compensation & Other Benefits:
∎ Monthly Hardship Allowance of BDT 10,000/-, Festival Bonus (02), Provident Fund , Gratuity, Group life and Hospitalisation Insurance coverages, OPD coverage, Mobile ceiling and other admissible benefits as per organisational policy.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 2 Apr 2022

Company Information:
∎ 24 Mar 2022
∎ Concern Worldwide
∎ Business : Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world`s poorest countries. With its head quarter in Ireland, Concern has been working in Bangladesh since 1972.

Category: NGO/Development