Accounts and Finance Officer-Sustainable Microenterprise & Resilient Transformation(SMART)' project

Job Description

Title: Accounts and Finance Officer-Sustainable Microenterprise & Resilient Transformation(SMART)' project

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 1

Age: at most 45 years

Location: Sunamganj

Maximum Salary: Tk. 50000 (Monthly)

Experience:
∎ At least 4 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 18 Feb 2025

Education:
∎ Masters, Bachelor/Honors

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ The ideal candidate should possess a minimum of a four-year undergraduate degree/ BCom. (pass) with master degree in Accounting or Finance or related subject from a UGC-approved university. (Third class or similar grade in any level of academic career is not acceptable.)
∎ The candidate should have a minimum of four (4) years of work experience in financial management within a reputable organization, preferably within development organizations in Bangladesh. (Only full-time work experience after graduation will be considered).
∎ Relevant working experience with PKSF or any project funded by multi-lateral development partners would be preferred.
∎ Good computer knowledge (MS office suite, typing both English and Bangla).
∎ The ideal candidate should possess a minimum of a four-year undergraduate degree/ BCom. (pass) with master degree in Accounting or Finance or related subject from a UGC-approved university. (Third class or similar grade in any level of academic career is not acceptable.)
∎ The candidate should have a minimum of four (4) years of work experience in financial management within a reputable organization, preferably within development organizations in Bangladesh. (Only full-time work experience after graduation will be considered).
∎ Relevant working experience with PKSF or any project funded by multi-lateral development partners would be preferred.
∎ Good computer knowledge (MS office suite, typing both English and Bangla).
∎
∎

Responsibilities & Context:
∎ To adopt resource efficient, cleaner production and good farming practices
∎ To adopt climate resilient technologies
∎ To promote circular economy
∎ To increase technical knowledge and capacity of the MEs
∎ Maintain sub-project accounts in accordance with International Accounting Standard (IAS), on a ‘going concern’ basis under Generally Accepted Accounting Principles;
∎ Maintain separate books of account on an accrual basis under historical cost convention;
∎ Prepare monthly/annual financial statements incorporating disclosure on income and expenditure, receipt and payment, and financial position of the sub-project along with other notes and relevant information;
∎ Monitor the flow of funds from the PKSF to sub-project and sub-project to microenterprise to ensure that appropriate procedures are followed;
∎ To ensure a smooth flow of funds from the sub-project to Microenterprise level for sub-project implementation;
∎ Ensure that adequate internal control and arrangement are in place for proper utilization, management, and accounting of funds;
∎ Prepare yearly/half-yearly detailed sub-project budget in line with the procurement plan and other relevant work plans;
∎ Prepare the budget of a new cost proposal, training, and other sub-project activities;
∎ Ensure that shared cost amounts are budgeted for each proposal of the sub-project;
∎ Prepare monthly financial report and half-yearly reimbursement bill for the sub-project;
∎ Ensure strong monitoring system of the sub-project through frequent field visits;
∎ Review external and internal audit report along with management letter of the sub-projects;
∎ Ensure that the project procurement rules are complied with the sub-project procurement;
∎ Prepare and regularly update the procurement plan(s);
∎ Manage logistics and procurements;
∎ Verifying current inventory levels and keeping records to prevent inventory gaps;
∎ Overseeing the day-to-day administrative tasks.
∎ Background
∎ Friends In Village Development Bangladesh (FIVDB) is going to implement a sub-project titled ‘Promoting sustainable growth in poultry sub-sector through RECEP Practices ’ as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Poultry sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Friends In Village Development Bangladesh (FIVDB).
∎ Sub-project Objectives
∎ To adopt resource efficient, cleaner production and good farming practices
∎ To adopt climate resilient technologies
∎ To promote circular economy
∎ To increase technical knowledge and capacity of the MEs
∎
∎ Sub-project Working Areas
∎ The sub-project will be implemented across Shantiganj, Derai, Biwhwambarpur Upazila of Sunamganj district.
∎ Duration
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ Duties and Responsibilities
∎ The ‘Accounts and Finance Officer’ will work under the direct supervision of the Project Manager and will undertake the tasks and duties to assist implementation of the sub-project. The specific tasks are, but not limited to, as follows:
∎ Maintaining Accounts:
∎ Maintain sub-project accounts in accordance with International Accounting Standard (IAS), on a ‘going concern’ basis under Generally Accepted Accounting Principles;
∎ Maintain separate books of account on an accrual basis under historical cost convention;
∎ Prepare monthly/annual financial statements incorporating disclosure on income and expenditure, receipt and payment, and financial position of the sub-project along with other notes and relevant information;
∎ Fund Management:
∎ Monitor the flow of funds from the PKSF to sub-project and sub-project to microenterprise to ensure that appropriate procedures are followed;
∎ To ensure a smooth flow of funds from the sub-project to Microenterprise level for sub-project implementation;
∎ Ensure that adequate internal control and arrangement are in place for proper utilization, management, and accounting of funds;
∎ Budget and Financial Reporting:
∎ Prepare yearly/half-yearly detailed sub-project budget in line with the procurement plan and other relevant work plans;
∎ Prepare the budget of a new cost proposal, training, and other sub-project activities;
∎ Ensure that shared cost amounts are budgeted for each proposal of the sub-project;
∎ Prepare monthly financial report and half-yearly reimbursement bill for the sub-project;
∎ Sub-project Monitoring:
∎ Ensure strong monitoring system of the sub-project through frequent field visits;
∎ Review external and internal audit report along with management letter of the sub-projects;
∎ Administration and Procurement:
∎ Ensure that the project procurement rules are complied with the sub-project procurement;
∎ Prepare and regularly update the procurement plan(s);
∎ Manage logistics and procurements;
∎ Verifying current inventory levels and keeping records to prevent inventory gaps;
∎ Overseeing the day-to-day administrative tasks.
∎ Others Responsibilities:
∎ • Maintain the sub-project bank account and prepare monthly bank Reconciliation Statements;
∎ • Maintain liaison and coordinate with SMART-PMU of PKSF regarding accounts and budget;
∎ • Support internal audit section for internal audit and support external auditors with necessary information of the sub-project;
∎ • Any other tasks, duties, or specific tasks assigned by the Project Manager and the management.
∎

Skills & Expertise:

Compensation & Other Benefits:
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Sunamganj

Read Before Apply:

FIVDB affirms the 'ZERO' tolerance approach against sexual exploitation and abuse. And is committed to preventing any type of unwanted behavior at work including sexual harassment, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children and adults at all times. FIVDB expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us. FIVDB is an equal-opportunity organization and any kind of persuasion will be construed as automatic disqualification. Females are encourage to apply and only short-listed candidates will be contacted for an interview. Join us on our Facebook page for more updates: www.facebook.com/fivdbngo

Company Information:
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Khadimnagar, Sylhet-3103
∎ FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Address::
∎ Khadimnagar, Sylhet-3103
∎ FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Application Deadline: 25 Feb 2025

Category: NGO/Development