Accounts and Administrative Officer
Job Description
Title: Accounts and Administrative Officer
Company Name: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Vacancy: 01
Job Location: Khulna
Employment Status: Contractual
Educational Requirements:
∎ Masters of Business Administation (MBA) or equivalent
Experience Requirements:
∎ At least 2 year(s)
Job Context:
∎ For the team of our Sundarbans Management Project, SMP, we seek applications from suitable candidates for the position of "Accounts and Administrative Officer".
∎ Contract Duration till: Initially 3 months with a possibility of further extension for 1 year based on project need
∎ Possible Contract Starting Date: May 1, 2019
Job Responsibilities:
∎ Support to the management of Sundarbans Mangrove Forests (SMP II) is a follow on project of the Sundarbans Management Project (SMP) will be implemented from May 2019 - April 2022. The Accounts and Administration Officer, SMP II Khulna office, is therefore focusing on ensuring proper financial and administrative management of all on-going activities and contracts managed at the level of the Khulna office.
∎ A. Responsibilities:
∎ Ensure proper financial and administrative management of the SMP II's Khulna office according to GIZ rules and regulations
∎ Ensure close communication and follow up with service providers and local subsidy grantee on GIZ's rules and regulations
∎ Ensure all running service provider contracts are finalized within the agreed time frame and finalization of contracts as well
∎ Advise local subsidy grantee on proper financial and administrative management according GIZ's rules and regulations in order to ensure finalization of subsidy in agreed timeframe
∎ Within this context, the Accounts and Administration Officer fulfils the following tasks:
∎ B. Task:
∎ Administration:
∎ Coordinating of all administrative and logistic arrangements of project activities in the Khulna office (meetings, seminars, trainings, workshops etc.)
∎ Coordinating and cooperates with the partner organisations / beneficiaries
∎ Maintaining inventory records
∎ Vehicle management such as movement register, calculation of monthly fuel consumption, supervision of repair and maintenance
∎ Monitors availability of supplies and performs procurement-related activities up to the specified guideline amount
∎ Receiving government letters and maintains register
∎ Reporting of all problems involving finance and regulations to the GIZ Senior Technical Advisor in Khulna and SMP's Project Head of Admin- Climate Cluster in Dhaka
∎ Finances and Accounting:
∎ Assists in the financially sound implementation and finalisation of the local subsidy contract with implementing partners
∎ Ensures timely availability of funds for project activities and implementing partners
∎ Assists in monitoring fund expenditure in accordance with the budget (cost type and cost category) for all implementing partners
∎ Reviews and certifies the implementing partners' financial documents in line with the budget and gives recommendations for final voucher preparation and possible reimbursement
∎ Controls and supervises monthly accounting and financial planning of the Khulna office
∎ Management of financial administration, such as recording of cash book, bank book, receipts preparation and registration
∎ Collecting and preparing proper receipts
∎ Producing daily and monthly Cash Stock (denomination) for checking of the cash, bank book
∎ Maintaining the filing for Financial Section confidentially
∎ Operating petty cash including maintaining cash book, monitor the daily cash flow record and the level of liquidity
∎ Arranging and executing monthly payments for newspapers, telephone, mobile phone, e-mail, internet, staffs and other fees and its administration
∎ Travel Management:
∎ Calculates travel claims and reimburses accordingly
∎ Manages domestic travel of all project personnel
∎ Organizes transportation (air, road, water), accommodation of visitors to the project.
∎ Other Duties/Additional Tasks:
∎ Immediately reports all problems involving finance and regulations
∎ Assists in and/or carries out other project activities and other tasks as assigned by the GIZ Senior Technical Advisor Khulna
∎ Acts as Security Focal Point in the GIZ security system.
Additional Requirements:
∎ Minimum 2 years in relevant occupational experience
∎ Experience in working with the Bangladesh forest department
∎ Other knowledge, additional competences:
∎ Ability to work well under pressure and must be a strong team player
∎ Must have good interpersonal and communication skills
∎ Fluency in English is essential
∎ Good understanding of GIZs' rules and regulations regarding financial and administrative management
∎ Experience in working with local vendors and contractors in Khulna district
∎ Experience in working with the Bangladesh Forest Department
∎ Familiarity with GIZ's SRM in Bangladesh
∎ Experience in working with NGOs and implementing local subsidies. Experience in working with SMP partner NGOs would be preferred
∎ Experience in follow-up of proper implementation of GIZ's rules and regulation along the implementation chain, i.e. sub-contractors for local subsidy grantee
Application Deadline: April 21, 2019
Company Information:
∎ Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
∎ Business : As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
Category: NGO/Development
Deadline Expired on 21st Apr 2019
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