Warehouse Assistant

Job Description

Title: Warehouse Assistant

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor of Business Administration (BBA), Bachelor of Business Administration (BBA)
∎ Diploma in Business Administration, Management, Purchasing and Supplies Management or other relevant field
∎ Skills Required: Computer skills

Experience Requirements:
∎ At least 1 year(s)
∎ The applicants should have experience in the following area(s): NGO/ Other Services
∎ The applicants should have experience in the following business area(s): NGO

Job Responsibilities:
∎ Objective 1: Warehouse Management
∎ Manage stock, assets and property inventory related to program activities ensuring that appropriate internal con-trol systems are followed and proper recording and reporting are maintained following HI and donor regulations;
∎ Ensures the security and condition of the warehouse, safe from threat of break-in, insect or rodent infestation;
∎ Responsible for the health and safety of the persons working in the warehouse by managing the working environment and providing safety gear (closed shoes, gloves...);
∎ Ensure all procedures regarding storage (all goods on pallets, space between piles, FIFO...);
∎ Respect all procedures about documents concerning the warehouse immediately;
∎ Responsible to manage the work and to pay daily-hire loader(s)
∎ Supervise NFI kitting activities and dry food packing
∎ Maintain the premises in good state of order, cleanliness
∎ Responsible to guard materials in such a way as to protect them from improper use or misuse.
∎ Objective 2: Receive and Issue
∎ Follow the HI standard forms & procedure while receiving / issuing the material;
∎ Record accurately the IN/OUT movements of stocks for each item and compile it in HI stock management docu-ments;
∎ Suppliers delivering items to warehouse should be accompanied by Chalan AND SPO copy;
∎ Manage the reception & issuance of the material, verify count and quality of items;
∎ Reception check the quantity and condition of material and report any discrepancy;
∎ Make sure before dispatch that quantities has compliance with the Stock Release Order;
∎ Manage loading & unloading of material, hire the required numbers of loaders;
∎ Make sure the stock issued has been validated by your Budget Holder;
∎ Conduct the physical inventories at the end of each month & report any discrepancy to your Site Support Officer and Logistics Manager with investigation report;
∎ Counts, weight and measures good received or issued;
∎ Unpacks incoming goods and wraps and packs outgoing goods;
∎ Coordinate with Procurement Officer to report on deliveries in order to reconcile with the purchase order.
∎ Objective 3: Record Keeping
∎ Fill the all format according to the HI procedures;
∎ Archive delivery note, reception certificate, stock cards and item request form in proper and clean filing;
∎ Fill properly / regularly the stock card at every stock movement;
∎ Make delivery note/WayBill for sending material to other location;
∎ Able to produce any type of report (stock balance, stock issuance, stock reception) when required by your line manager.
∎ Objective 4: Safety and Security
∎ Ensure the safety measures are well applied and understood for any worker or visitors;
∎ Ensure that stock has been secure from any type of threat;
∎ Make sure that all locks / doors/ windows of warehouse are in good working condition;
∎ Return the warehouse key to the Site Support Officer after his/her duty;
∎ Make sure that all material is secured from rain or any type of water leakage;
∎ Ensure safety material is in good condition and available - sand buckets; shovels; fire extinguishers;
∎ Conduct all fumigation to control rodent/ pest/ insects.
∎ Objective 5: Documentation and Archives
∎ Make sure the archives consigned by the bases are well stored properly;
∎ Make sure the archives are well identified by codes or tags according to the HI procedures;
∎ Make sure the access of the archives are restricted and for only authorized persons listed by the Logistics Coordinator.
∎ Objective 6: Reporting
∎ Stock Report is to be updated daily and distributed to the Logistics Manager and Program Managers and Finance manager weekly, Thursday afternoon.
∎ Each month, conduct a monthly physical inventory of the goods in the warehouse
∎ Monthly Stock Report is to be distributed to the Logistics Manager, hardcopy to be signed by Warehouse Assis-tant as 'accurate and true' and filed in archives. An electronic version will be stored in a safe place.
∎ Objective 7: Ethics and Professional Practice
∎ Show professional ethics, respect and promote Handicap International mandate;
∎ Respect the Handicap International protection of children policy and protection of beneficiaries from sexual ex-ploitation and abuse policy and report to your line manager any non-respect of HI's policies amongst the teams or partners;
∎ Respect the Handicap International policy and mechanisms for the prevention of, and fight against, FRAUD and bribery and report to your line manager any non-respect of HI's policies amongst the teams or partners.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Strong negotiating skills
∎ Good organizing ability
∎ Excellent communications skills both in Bangla and English
∎ Ability to operate in a cross-cultural environment requiring flexibility
∎ Autonomous but also a good team player
∎ Advanced computer literacy are essential requirement

Salary:
∎ Negotiable
∎ As per organizational policy.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ As per organizational policy.

Application Deadline: August 17, 2019

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development