SUPPLY CHAIN OFFICER
Job Description
Title: SUPPLY CHAIN OFFICER
Company Name: Handicap International (humanity Inclusion) in Bangladesh
Vacancy: 01
Job Location: Cox's Bazar (Ukhia)
Employment Status: Full-time
Educational Requirements:
∎ Bachelor degree in Business Administration, Management, Purchasing and Supplies Management , or other relevant field
Experience Requirements:
∎ 2 to 3 year(s)
Job Context:
∎ Handicap International-Humanity & inclusion (HI) Bangladesh is looking for a SUPPLY CHAIN OFFICER (With Emphasis on Procurement).To manage the Procurement of goods and services to ensure the smooth-running of the programmes in compliance with Handicap International`s internal regulations for Cox’s Bazar District.
∎ Report to: Area Supply Chain Manager
∎ Contract Duration: 30 November 2020
Job Responsibilities:
∎ Overall objective:
∎ To manage the Procurement of goods and services to ensure the smooth-running of the programmes in compliance with Handicap International's internal regulations for Cox’s Bazar District.
∎ The Supply Chain Officer pro-actively supports the program activities by organizing adequate acquisition of goods and services. Her/his responsibilities include the intake and follow up of purchase requisitions, tender/quotation procedures, order processing, collecting quotations and other purchasing activities, invoicing and delivery of goods to requestors. S/he is also the primary responsible for sourcing, specification and standardization. S/he takes care of clear communications about delivery lead times and replies to any other inquiries of requestors.
∎ The Supply Chain Officer is expected to manage high degree of complex emergency logistic related problems and challenges that are typical for procurement processing and supplier management. The job holder will have to demonstrate the ability to solve problems quickly, thinking wisely while interacting with both external and internal parties in a high stress and dynamic environment.
∎ The Supply Chain Officer directly reports to the Area Supply Chain Manager in Cox’s Bazar and operates within the Logistics Procurement guidelines and procedures.
∎ Main Responsibilities:
∎ Objective 1: Procurement and Supply Management
∎ Ensure that all procurement is done following the HI procurement procedure and the donor policy;
∎ Procurement processing and follow up of the approved PSR (purchase and service request) for program activities;
∎ Responsible for sourcing of products, timely collection of quotations as per the approved for goods and services and per-forming purchase transactions;
∎ Performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented;
∎ Establish Framework Agreement Contracts (FWA) to facilitate and expedite procurement processes
∎ Prepare Request for Quotation (RFQ) Collects Supplier Quotations (SQ) as per the Procurement Guideline Thresholds, following the guideline of Adapted Procurement Procedures APP
∎ Prepares Summary Bid Analysis (SBA) for purchases through quotes;
∎ Prepares Supplier Purchase Order (SPOs) and service contracts when needed;
∎ Arranges transportation of procured items from suppliers to the office/warehouse, as necessary;
∎ Ensures that purchased items and services meet the stated quality and quantity requirements and ensures delivery to the identified location;
∎ Receives/collects invoices, arranges cash/cheques with the Finance Department and makes payments when required;
∎ Makes sure that the requesting person has received the items, against signature of the internal delivery note.
∎ Settles all payments and/or cash advances on a daily basis.
∎ Objective 2: Identify and Negotiate with Suppliers
∎ Interact with the suppliers on a regular basis
∎ Develop a network of reliable suppliers (continually look for new and better suppliers)
∎ Ensure a continuous market assessment to increase the number of sources
∎ Keep informed of the evolution of the market and of the offers of the suppliers
∎ Track the status of any orders
∎ Objective 3: Documentation and Archive
∎ Ensures the full validation of the purchase forms by the appropriate persons at the field, mission and Head Quarter (HQ) level;
∎ Ensures accurate and complete hardcopy files and electronic filing (SCAN) archives of procurement packages with ALL supporting documentation.
∎ Ensure the data security (Backup of computer data has been taken followed by routine)
∎ Objective 4: Market Assessment and Identification of Preferred Suppliers
∎ Conducting market assessments upon the direction provided by the Log Manager or Supply Manager; collection of information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Log Man-ager or Supply Manager.
∎ Prepare a supplier/catalogue database and maintain it up to date.
∎ Conduct a market surveys on a regular basis.
∎ Supervise the updating of the mission’s price catalogue.
∎ Objective 5: Reporting
∎ Ensures daily updating of PSR MC (purchase and service request monitoring chart);
∎ Ensures weekly distribution of the PSR MC to Logistics, Finance and Program managers;
∎ Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to the Log Manager, Supply Manager and Logistics Coordinator.
∎ Objective 6: Ethics and Professional Practice
∎ Show professional ethics, respect and promote Handicap International mandate;
∎ Respect the Handicap International protection of children policy and protection of beneficiaries from sexual exploitation and abuse policy and report to your line manager any non-respect of HI’s policies amongst the teams or partners;
∎ Respect the Handicap International policy and mechanisms for the prevention of, and fight against, FRAUD and bribery and report to your line manager any non-respect of HI’s policies amongst the teams or partners.
∎ Procurement processing and follow up of the approved PSR (purchase and service request) for program activities;
∎ Responsible for sourcing of products, timely collection of quotations as per the approved for goods and services and per-forming purchase transactions;
∎ Performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented;
∎ Establish Framework Agreement Contracts (FWA) to facilitate and expedite procurement processes
∎ Prepare Request for Quotation (RFQ) Collects Supplier Quotations (SQ) as per the Procurement Guideline Thresholds, following the guideline of Adapted Procurement Procedures APP
∎ Prepares Summary Bid Analysis (SBA) for purchases through quotes;
∎ Prepares Supplier Purchase Order (SPOs) and service contracts when needed;
∎ Arranges transportation of procured items from suppliers to the office/warehouse, as necessary;
∎ Ensures that purchased items and services meet the stated quality and quantity requirements and ensures delivery to the identified location;
∎ Receives/collects invoices, arranges cash/cheques with the Finance Department and makes payments when required;
∎ Makes sure that the requesting person has received the items, against signature of the internal delivery note.
∎ Settles all payments and/or cash advances on a daily basis.
Additional Requirements:
∎ Age 22 to 36 years
∎ At least 3 years experience in humanitarian and development INGOs, with at least 1 year experience in the procurement activities.
∎ Strong negotiating skills
∎ Stress management techniques;
∎ Excellent communications skills both in Bangla and English
∎ Ability to operate in a cross-cultural environment requiring flexibility
∎ Autonomous but also a good team player
∎ Advanced computer literacy are essential requirement
Salary:
∎ Tk. 52800 - 55800 (Monthly)
∎ additional Hardship Allowance
Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
Application Deadline: June 15, 2020
Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.
HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.
Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”
Category: NGO/Development
Read Before Apply: Interested candidates meeting the above requirements should apply with latest CV with three references at: BDjobs.com before 20 May 2020. Please indicate title "Supply Chain Officer-UKHIYA" in the subject line of email while applying. Candidate will be shortlisted as rolling basis. Only short listed candidates will be notified.Handicap International is an equal opportunity employer. Women and persons with disabilities are strongly encouraged to apply and they will be preferred in case of equal qualifications with other candidates.Any sort of persuasion by person, phone, email or other means in this regard will automatically disqualify the candidate. The selected candidate should clearly understand that all final offers of employment are contingent upon the successful reference check, pre- employment screening will be performed for all selected applicants.
