Job Description

Title: Supply Chain Assistant (Logistics)

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ O-level+ A-level+ Graduation /Masters/BBA/MBA

Experience Requirements:
∎ 1 to 2 year(s)
∎ Freshers are also encouraged to apply.

Job Context:
∎ Handicap International Federation-Humanity & Inclusion (HI) is an independent and impartial international aid and development organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside people with disabilities and vulnerable groups, it takes action and provides testimony in order to meet their basic needs, improve their living conditions and promote respect for their dignity and their fundamental rights. Handicap International - Humanity & Inclusion (HI) is a non-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations which provide human and financial resources, manage projects and implement its actions and campaigns. Handicap International - Humanity & Inclusion (HI) is present in Bangladesh since 1997 and its Head Office is based in Lyon, France.
∎ We are looking for an enthusiastic Logistics professional as Supply Chain Assistant to join our Logistics department at Dhaka and provide support to help achieve HI goals. You will have administrative duties in developing and implementing Logistics strategies. You will collaborate with our logistics team in all stages of ensuring compliances. Your insightful contribution will help develop, expand and maintain our logistics channels. This employment engagement will help you acquire logistics skills and provide you with knowledge of various logistics strategies. Ultimately, you will gain broad experience in logistics and should be prepared to enter any fast paced work environment. Mission: Under the chain of Logistics department (from capital level) the Supply Chain Assistant will ensure Procurement tasks on daily basis and assigned job in coordination with Programme Logistics Manager and logistics team at Dhaka and site offices for the smooth-running of the programme in compliance with Handicap International`s internal regulations.
∎ Base location: Dhaka (with field visit as when required)
∎ Report to: Programme Logistics Manager
∎ Contract Duration: 1 year (with possibility of extension)
∎ Start date: on or before August 1, 2020

Job Responsibilities:
∎ Ensure smooth Supply chain work procurement, stock to deliver.
∎ Assist procurement tasks for the mission as assigned and delegated.
∎ Update and archiving all procurement files both system hard copy and electronic method.
∎ Assist Dhaka and Site Supply Chain officer/Log officers with concern of Programme Log manager per HI guideline.
∎ Prepare bills for Rental car, check with GS officer and report to Programme Log Manager and budget manager for finalization/validation.
∎ Update PSRMC (procurement), stock report regular basis and share to Sr. Supply chain officer for review and report.
∎ Maintain Contract Follow up chart for Framework, Lease, consultancy, work, service, supplies, etc.
∎ Hotel booking, Travel ticket purchase following TER
∎ Prepare the bill for hotel and travel agent regular basis and make the report monthly basis to PLM.
∎ Perform work to direct purchase and cash purchase.
∎ Preparation and assist for tender/call for interest process.
∎ Writing meeting minutes from Logistics end at the time of supplier evaluation process and as when assigned.
∎ Draft contract in case of Sr. supply chain officer absence
∎ Stock management, perform as required to keep updates the stock of office supplies and stationaries and disburse through SRO.
∎ Vat & Tax challan collection from finance and keep tracking, share the vat & Tax challan to suppliers and record those in supplier's file
∎ Develop and maintain suppliers file hard and electronic copy.
∎ Update billing status, Bill follow up chart preparation, update and report regular basis with assist from Sr.SCO.
∎ Commitment Authorization and Reconciliation Approval .
∎ Assist to ensure maintenance purchase of all equipment including vehicle/motorbikes with coordination of GS officers (Dhaka, site offices).
∎ Others regular job:
∎ Receive and check the supplier's delivery slip based on the Purchase Order, prepares the reception form if need and Internal delivery note when required.
∎ Update files of utilities bills, office/house rent, and facilities bills after checking from GS Officer/Assistant. Report on regular basis of payment status.
∎ Assist to prepare incident report in case of any incident for supply chain issues.
∎ Backup of Sr. supply chain officer in absence.
∎ Coordinate with Project team, Finance, site log team and PMs at for regular activities.
∎ Regular basis update monitoring tools and report to Programme Logistics Manager at country office.
∎ Any other tasks as assigned by Line manager.

Additional Requirements:
∎ Age at least 19 years
∎ Requirements:
∎ Education: O-level+ A-level+ Graduation /Masters/BBA/MBA / Score 40
∎ Education: Graduation /Masters/ Score 30
∎ Experience: 1-2 years in the procurement or relevant field with international organization/ INGOs/Commercial sector/ Score 40
∎ Experience: Fresh Graduates can apply on conditional basis. Score 30
∎ Computer skills: Excellent in; MS Excel, Word, PowerPoint, E-mail communication/ Score 20
∎ Other skills:
∎ Communication: Able to autonomous
∎ English: Fluent in written and verbal .
∎ Organizational skills: Ability to organize and provide prompt and timely supports, Hardworking, Able to take the challenges in any situation with positive approach, Able to adapt the policy procedures quickly. Professionally candidate must be decent, honest and loyal, willing to travel anywhere in Bangladesh when required.
∎ Candidate must matched the following requirements with minimum 80 point to become short listed and hiring manager of HI has right to select/reject from the final score of short list. Candidates must be capable of displaying great learning agility, support and encourage knowledge sharing across team.

Salary: Tk. 38466 - 41053 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2

Application Deadline: 9 Jul 2020

Company Information:
∎ 4 Jul 2020
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development