Supply Chain Assistant

Job Description

Title: Supply Chain Assistant

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Teknaf)

Employment Status: Full-time

Educational Requirements:
∎ University degree in related fields, and/or equivalent professional experience is an advantage

Experience Requirements:
∎ At least 1 year(s)

Job Context:
∎ To assist in the procurement and Warehousing activities for Cox’s Bazar District according to the applicants requirement (in terms of quality, quantity and delivery place/date) and in compliance with Handicap International- Humanity & Inclusion (HI) and donors procurement rules.
∎ The Supply Assistant supports the program activities under the direction of the Supply Manager to facilitate market assessments and the collection of quotations, preparing various procurement forms for accurate and transparent procurements and payments upon his/her line manager requests.
∎ The Supply Chain Assistant will be responsible for the management and coordination of the information related to procurement done for the mission.
∎ The Supply Chain Assistant directly supports the Supply Officer and Area Supply Manager in Cox’s Bazar, Ukhiya and Teknaf and operates within the Procurement and Supply Management Guidelines and procedures.
∎ Line Manager: Area Supply Chain Manager
∎ Duration of the Contract: 31 June 2020 with the possibility of extension

Job Responsibilities:
∎ Objective 1: Procurement
∎ Assist to evaluate and negotiate contracts with vendors (prices, delivery time, payment terms)
∎ Ensure that Procurement follow up is initiated, maintained and updated.
∎ Works in close collaboration with the program staff and other Supply Chain staff to provide update regarding the ongoing orders.
∎ Conducts market surveys procurement activities
∎ Assists with the development and maintenance of the supplier database.
∎ Identify the new suppliers and make a permanent research of new sources of supply on the benefit of the organization.
∎ Update every three month a Price list.
∎ Objective 2: Data entry and analysis
∎ Entering and gathering data from the procurement officers to ensure the production of weekly and monthly PSRMC
∎ Register all incoming PSRs and allocate tracking numbers
∎ Consolidate data and produce analysis by highlighting delays, overlaps, etc. to the Supply Chain Manager
∎ Manage an e-data collection of information related to supply chain (list of suppliers, catalogue price list, etc.)
∎ Objective 3: Documentation and Archive
∎ Assist the full validation of the purchase forms by the appropriate persons at the field, mission and Head Quarter (HQ) level;
∎ Assist accurate and complete hardcopy files and electronic filing (SCAN) archives of procurement packages with ALL supporting documentation.
∎ Ensure the data security (Backup of computer data has been routinely followed)
∎ Objective 4: Reporting
∎ Provide regular reporting on activities to the Supply Chain Officer / Supply Chain Manager upon his/her solicitation (coordination meeting, workshop meeting, etc.);
∎ Ensure the PSR MC (procurement and service request monitoring chart) is accurately updated on a daily ba-sis and is available to be distributed to Program and Finance staff every week
∎ Transmit monthly the equipment procurement files to the Logistics Officer in Cox
∎ Objective 5: Ethics and Professional Practice
∎ Show professional ethics, respect and promote Handicap International mandate
∎ Respect the Handicap International protection of children policy and protection of beneficiaries from sexual exploitation and abuse policy and report to your line manager any non-respect of HI’s policies amongst the teams or partners;
∎ Respect the Handicap International policy and mechanisms for the prevention of, and fight against, FRAUD and bribery and report to your line manager any non-respect of HI’s policies amongst the teams or partners.

Additional Requirements:
∎ At least 1 year experience involved with procurement activities
∎ Good organizing ability
∎ Ability to communicate both in Bangla and English is mandatory.
∎ Ability to operate in a cross-cultural environment requiring flexibility
∎ Autonomous but also a good team player
∎ Computer literacy is an advantage

Salary: Tk. 36000 - 39000 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2

Application Deadline: February 13, 2020

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development

Read Before Apply: Interested candidates meeting the above requirements should apply with latest CV with 3 Reference (Previous Supervisors) and Cover letter stating the interest of the position to: BDjobs.com before 5:00PM by February 13, 2020. Only short listed candidates will be notified. Handicap International-Humanity & Inclusion is an equal opportunity employer. Women and people with disabilities are strongly encouraged to apply and they will be preferred in case of equal qualifications with other candidates. Any sort of persuasion by person, phone, email or other means in this regard will automatically disqualify the candidate. The selected employee should clearly understand that all final offers of employment are contingent upon the successful reference check, pre- employment screening will be performed for all selected applicant