Supply Assistant

Job Description

Title: Supply Assistant

Company Name: United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Completion of the Secondary School Education;

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ Vacancy Notice No. VA/UNOPS/016/2019
∎ Category/grade: UNOPS LICA-4
∎ Post Number : One position
∎ Type of contract : UNOPS Local Individual Contractor- for 6 months
∎ Date of Issue: 15 May 2019
∎ The effective date of assignment: As soon as possible
∎ Operational Context:
∎
∎ In response to the Rohingya refugee flow since 25 August 2017, which exceeded 790,000 persons of concern as of today scattered over six (6) makeshift settlement, six new spontaneous settlement and two host community locations, activation of ``Emergency Level 3`` prompted a massive and continuous response by the Supply team. Activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, and warehousing are of paramount importance for the successful implementation of complex operational needs, including Office and staff needs. Supply Unit in Cox`s Bazaar is responsible for coordination and implementation of the supply activities at the level of the whole UNHCR Operation in Bangladesh.
∎ The incumbent is supervised by a higher level supply position in the office and receives regular guidance and instructions form the supervisor on successive steps. S/he maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation. The duty of the incumbent is to support and monitor the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.

Job Responsibilities:
∎ Accountability
∎
∎ UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures.
∎
∎ Responsibility
∎
∎ Operational Support
∎
∎ Initiate custom clearance of consignments, draft exemption requests, liaise with a local agent, support warehouse management, assist with planning and goods deliveries and provide information on the status of requests and the availability of items in the supply chain.
∎ Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.
∎
∎ Infrastructure Support
∎
∎ Examine Purchase Requests to ensure conformity and liaise with requesters.
∎ Prepare quotation requests and tenders, produce bid-tabulations from tenders, and prepare Purchase orders for approval.
∎ Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
∎ Provide information on all procurement activities within area of responsibility.
∎ Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulations including registration and marking of new PPE, physical verification of PPE, preparation of agreements, preparation of disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
∎ Produce standard asset management reports and other asset information, periodically and when requested.
∎
∎ Business Support
∎
∎ Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
∎ Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
∎ Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service requires by the organization.
∎
∎ Authority
∎
∎ Identify vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
∎ Decide on the content of information and reports submitted to the Supervisor.

Additional Requirements:
∎ Minimum 4 years of previous relevant professional job experience;
∎ Fluency in English and working knowledge of another relevant UN language and/or local language (as applicable in the duty station).
∎
∎ Desirable Qualifications & Competencies:
∎
∎ Computer skills (MS Office, PeopleSoft)
∎ Experience in customs formalities
∎ Experience in logistics
∎
∎ Required Competencies:
∎
∎ Analytical Thinking
∎ Planning and Organizing
∎
∎ Eligibility:
∎
∎ External candidates: External candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country. Completed and relevant university education can count as maximum 50% of the required years of work experience.

Compensation & Other Benefits:

Application Deadline: May 29, 2019

Company Information:
∎ United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh
∎ Business : International UN Refugee Agency
Humanitarian assistance


Category: NGO/Development