Job Description

Title: Senior Supply Chain Officer (Logistics)

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Graduation /Masters ( preferred in Business Graduation).

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ Handicap International - Humanity & Inclusion (HI) is an independent and impartial international aid and development organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside people with disabilities and vulnerable groups, it takes action and provides testimony in order to meet their basic needs, improve their living conditions and promote respect for their dignity and their fundamental rights. Handicap International - Humanity & Inclusion (HI) is a non-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations which provide human and financial resources, manage projects and implement its actions and campaigns. Handicap International - Humanity & Inclusion (HI) is present in Bangladesh since 1997 and its Head Office is based in Lyon, France.
∎ We are looking for an enthusiastic Logistics professional as Sr. Supply Chain Officer to join our Logistics department ensuing HI ROOT structure at Dhaka and provide support to help achieve HI goals.
∎ You will have administrative duties in developing and implementing Logistics strategies.
∎ You will collaborate with our logistics team in all stages of ensuring compliances. Your insightful contribution will help develop, expand and maintain our logistics channels.
∎ This employment engagement will help you acquire logistics skills and provide you with knowledge of various logistics strategies. Ultimately, you will gain broad experience in logistics and should be prepared to enter any fast paced work environment.
∎ Mission: Under the chain of Logistics department (from capital level) Sr. Supply Chain officer will ensure all Procurement and storage tasks on daily basis and assigned job in coordination with Programme Logistics Manager and logistics team at Dhaka at Site offices for the smooth-running of the programme in compliance with Handicap International`s internal regulations.
∎ Base location: Dhaka (with field visit as when required)
∎ Report to: Programme Logistics Manager
∎ Contract Duration: 1 year (with possibility of extension)
∎ Start date: on or before March 1, 2020.

Job Responsibilities:
∎ Ensure smooth Procurement and Storage support to HI country office.
∎ Procurement Tasks:
∎ Perform procurement tasks such as:
∎ Supply Plan preparation with Project managers and follow up on regular basis
∎ Cross check all PSR with approved supply plan before transmit to procure
∎ All procurement for goods, services and consultancy as per HI rules regulation
∎ Market survey/analysis, make potential suppliers
∎ Tender processing
∎ Enlistment of suppliers
∎ Build-up capacity for suppliers/vendors
∎ Review and analysis for market price and place it Programme Logistics manager for validation
∎ Keep update and support to the project for supplier and price list.
∎ Prepare RFQ/RFP/EOI, Bid Analysis, Purchase Order, Contract, Agreement and amendment
∎ Maintain everyday procurement monitoring chart (PSRMC) and update
∎ Report weekly to line manager regarding procurement tasks and PSRMC
∎ Share Procurement status to the Project Managers regularly.
∎ Prepare the reception form if need and Internal delivery note. Receive and check the supplier's delivery slip based on the Purchase Order,
∎ Prepare the Bill for payment after completion of procurement
∎ Update procurement fie with check list and Archive properly in server and hard copy.
∎ Monthly reconcile with finance for the procured items/services.
∎ Monitor purchasing process of Hotel service and Ticket purchase with following TR and PSR.
∎ Framework contract process with assessment for new or renewal in the HI supplier list.
∎ Ensure all supplier's Invoice/bill with MOSHOK as applicable per Bangladesh Govt. rules.
∎ Assist maintenance of equipment through suppliers followed by procurement process
∎ Follow the supply plan of projects and take action accordingly with coordination of project manager/project officers
∎ Support to organized workshop/training/meeting/event, etc.
∎ International Procurement and Customs clearance work.
∎ Archive and Stock management:
∎ Archive all procurement files hard copy and scan all docs as per HI guideline regularly.
∎ Archive and maintain all Original contract/agreement/amendment/procurement in Logistics department with following the archiving guideline and proper tracking in hardcopy and electronic.
∎ Follow the request from other log officers and site offices for procurement support from Dhaka in concern with line manager
∎ Cross check site office procurement status report monthly basis and mark the error.
∎ Stock and Maintain stock of Dhaka office including project materials
∎ Organise storage zones and conditions according to needs and rules with clean and updates.
∎ Communicate with project staff to make sure quarterly request for stock is placed on time.
∎ Update documentary tools relating to stock management (item identification sheet, stock cards, Bin cards, stock movement follow up, etc.) and report to Programme Logistics Manager.
∎ Place quarterly supplies, stationery and consumable items.
∎ Compile physical inventory reports for Dhaka based, communicate this report and clarify to the Programme Logistics manager if differences.
∎ Deliver goods to the requesting person on specific time, in compliance with the Stock Release Order or/and PSR
∎ Every month update the stock report and transmits it to the Programme Logistics manager
∎ Cross check site office stock report as well.
∎ Any other tasks as assigned by Line manager.

Additional Requirements:
∎ Minimum 5 years in Procurement/ Supply Chain with International Organizations/ INGOs.
∎ Communication: Able to autonomous and solution oriented.
∎ English: Fluent in written and verbal
∎ Professional Training: Supply chain diploma/degree, or relevant training in Logistics/supply chain will be considered as advantage
∎ Computer skills: Must be excellent in; MS Excel, Word, PowerPoint, E-mail communication.
∎ Organizational skills: Ability to organize and provide prompt and timely supports, Hardworking,
∎ Able to take the challenges in any situation with positive approach,
∎ Able to adapt the policy procedures quickly
∎ Professionally candidate must be decent, honest and loyal, willing to travel anywhere in Bangladesh when required.
∎ Candidates must be capable of displaying great learning agility, support and encourage knowledge sharing across team.

Salary:
∎ Salary Grade scale: O3-C1 to O3-C2Attractive remuneration package will be offered to the deserving person based on experience.

Application Deadline: December 21, 2019

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development