Senior Procurement Officer

Job Description

Title: Senior Procurement Officer

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor of Business Administration (BBA)
∎ Diploma Management, Purchasing and Supplies Management , or other relevant field
∎ Skills Required: Computer skills

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): NGO/ Other Services
∎ The applicants should have experience in the following business area(s): NGO

Job Responsibilities:
∎ Objective 1: Procurement and Supply Management
∎ Ensure that all procurement is done following the HI procurement procedure and the donor policy;
∎ Procurement processing and follow up of the approved PSR (purchase and service request) for program activi-ties;
∎ Responsible for sourcing of products, timely collection of quotations as per the approved for goods and services and performing purchase transactions;
∎ Performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented;
∎ Establish Framework Agreement Contracts (FWA) to facilitate and expedite procurement processes
∎ Collects Supplier Quotations (SQ) as per the Procurement Guideline Thresholds then forwards them to the su-pervisor; reports any difficulties (sourcing, stock outs, unavailability) immediately to the supervisor and consults the applicant when needed;
∎ Prepares Summary Bid Analysis (SBA) for purchases through quotes;
∎ Prepares Supplier Purchase Order (SPOs) and service contracts when needed;
∎ Arranges transportation of procured items from suppliers to the office/warehouse, as necessary;
∎ Ensures that purchased items and services meet the stated quality and quantity requirements and ensures deliv-ery to the identified location;
∎ Receives/collects invoices, arranges cash/cheques with the Finance Department and makes payments when re-quired;
∎ Makes sure that the requesting person has received the items, against signature of the internal delivery note.
∎ Settles all payments and/or cash advances on a daily basis.
∎ Objective 2: Identify and Negotiate with Suppliers
∎ Interact with the suppliers on a regular basis
∎ Develop a network of reliable suppliers (continually look for new and better suppliers)
∎ Ensure a continuous market assessment to increase the number of sources
∎ Keep informed of the evolution of the market and of the offers of the suppliers
∎ Track the status of any orders
∎ Objective 3: Documentation and Archive
∎ Ensures the full validation of the purchase forms by the appropriate persons at the field, mission and Head Quar-ter (HQ) level;
∎ Ensures accurate and complete hardcopy files and electronic filing (SCAN) archives of procurement packages with ALL supporting documentation.
∎ Ensure the data security (Backup of computer data has been taken followed by routine)
∎ Objective 4: Market Assessment and Identification of Preferred Suppliers
∎ Conducting market assessments upon the direction provided by the Log Manager or Supply Manager; collection of information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Log Manager or Supply Manager.
∎ Prepare a supplier/catalogue database and maintain it up to date.
∎ Conduct a market surveys on a regular basis.
∎ Supervise the updating of the mission's price catalog.
∎ Objective 5: Reporting
∎ Ensures daily updating of PSR MC (purchase and service request monitoring chart);
∎ Ensures weekly distribution of the PSR MC to Logistics, Finance and Program managers;
∎ Maintains an up-to-date Suppliers List and submits the list regularly for revision and endorsement to the Log Manager, Supply Manager and Logistics Coordinator.
∎ Objective 6: Ethics and Professional Practice
∎ Show professional ethics, respect and promote Handicap International mandate;
∎ Respect the Handicap International protection of children policy and protection of beneficiaries from sexual exploitation and abuse policy and report to your line manager any non-respect of HI's policies amongst the teams or partners;
∎ espect the Handicap International policy and mechanisms for the prevention of, and fight against, FRAUD and bribery and report to your line manager any non-respect of HI's policies amongst the teams or partners.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Strong negotiating skills
∎ Stress management techniques;
∎ Excellent communications skills both in Bangla and English
∎ Ability to operate in a cross-cultural environment requiring flexibility
∎ Autonomous but also a good team player
∎ Advanced computer literacy are essential requirement

Salary:
∎ Negotiable
∎ As per organizational policy.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ As per organizational policy.

Application Deadline: August 17, 2019

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development