Senior Admin Assistant

Job Description

Title: Senior Admin Assistant

Company Name: United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ For G5 - 2 years of relevant experience with High school diploma, OR
∎ 1 year of relevant experience with Bachelor's degree or equivilant or Higher level Degree

Job Context:
∎ Post Number 10033536
∎ Type of contract Fixed-term Appointment
∎ Location Cox`s Bazar, Bangladesh
∎ Date of Issue 12 May 2020
∎ The Effective Date of Assignment 1 July 2020

Job Responsibilities:
∎ Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
∎ Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
∎ Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
∎ Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
∎ Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
∎ Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.
∎ Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
∎ Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
∎ Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
∎ Prepare attestations and certificates required by the staff members for signature of senior officer.
∎ Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
∎ Perform other related duties as required

Additional Requirements:
∎ Core Competencies:
∎ Accountability
∎ Communication
∎ Organizational Awareness
∎ Teamwork & Collaboration
∎ Commitment to Continuous Learning
∎ Client & Result Orientation

Salary:
∎ A competitive compensation and benefits package is offered.

Compensation & Other Benefits:
∎ For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Application Deadline: May 26, 2020

Company Information:
∎ United Nations High Commissioner for Refugees (UNHCR) Representation in Bangladesh

Category: NGO/Development

Source: bdjobs.com

Similar Jobs

Project Coordinator (PC)

Technical Specialist-Monitoring, Evaluation, Research, and Learning (MERL), CCSU (Re advertisement)

CFM Assistant

MEAL Officer

Technical Officer (Engineer)

Field Engineer

Project Coordinator (PC)

Monitoring & Evaluation Officer

Senior Technical Officer (Engineer), Health and Nutrition, HCMP

Community Mobilization Officer (General)

Community Mobilization Officer (Diploma in Civil Engineering)

Accounts cum MIS Officer

Officer, Warehouse, HCMP

Community Mobilization Officer (Forestry)

Community Mobilization Officer (Livestock)

Community Mobilization Officer (Civil Engineering)

Technical Officer (Environment and Monitoring)

Project Coordinator

Monitoring & Evaluation Officer

Community Mobilization Officer (General).

Project Coordinator (PC)

Community Mobilization Officer (Agriculture/Fisheries/Livestock/Forestry)

Senior Project Officer WGSS & Girl Shine, Protection, Bhasan Char, HCMP

Technical Advisor - Humanitarian And Resilience

Finance Coordinator (Re-Advertisement)

ECCD Facilitator

Technical Specialist - Education in Emergency

Technical Officer (Environment and Monitoring), RHL Project

Technical Officer (Aquaculture), RHL Project

Community Mobilization Officer (Livestock), RHL Project

Community Mobilization Officer (Forestry), RHL Project

Community Mobilization Officer (Fisheries), RHL Project

Community Mobilization Officer (Agriculture), RHL Project

Community Development Officer (Civil), RHL Project

Admin and Accounts Officer, RHL Project

Program Officer

Project Coordinator (PC), RHL Project

Program Manager

MHPSS and GBV Focal Person

Assistant - Grants and Communication