Job Description
Title: PS to Executive Director (Honorable)
Company Name: Ambala Foundation
Vacancy: 1
Age: at most 35 years
Location: Dhaka
Minimum Salary: Negotiable
Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):IT Enabled Service, NGO, Development Agency, Micro-Credit, Radio
Published: 27 Mar 2025
Education:
∎ Bachelor's degree in Statistics / Accounting/Finance from IBA/ Dhaka University/ North South / BRAC/AIUB is highly appreciated.
∎ All first class in whole academic history is preferred but at least at SSC & HSC level is must.
∎ Honors’/ Masters from any discipline.
∎ BBA / MBA from any reputed UGC-approved institute with sound English knowledge of written & verbal.
∎ Any degree and certificate on Secretarial Science is preferable.
∎ Bachelor's degree in Statistics / Accounting/Finance from IBA/ Dhaka University/ North South / BRAC/AIUB is highly appreciated.
∎ All first class in whole academic history is preferred but at least at SSC & HSC level is must.
∎ Honors’/ Masters from any discipline.
∎ BBA / MBA from any reputed UGC-approved institute with sound English knowledge of written & verbal.
∎ Any degree and certificate on Secretarial Science is preferable.
Requirements:
Additional Requirements:
∎ Age at most 35 years
∎ The applicants should have experience in the following area(s): Personal Secretary , Public Relation Officer.
∎ Fresher’s are also encouraged to apply.
∎ The applicants should have experience in the following area(s):Personal Secretary
∎ Must be smart, sincere/trustworthy, and have a pleasant personality.
∎ Possess excellent computer skills (MS Office, e-mail, Internet usage and virtual meeting platforms).
∎ Proactive, Innovative and capable to work under pressure.
∎ IELTS good score will get preference.
∎ The applicants should have experience in the following area(s): Personal Secretary , Public Relation Officer.
∎ Fresher’s are also encouraged to apply.
∎ The applicants should have experience in the following area(s):Personal Secretary
∎ Must be smart, sincere/trustworthy, and have a pleasant personality.
∎ Possess excellent computer skills (MS Office, e-mail, Internet usage and virtual meeting platforms).
∎ Proactive, Innovative and capable to work under pressure.
∎ IELTS good score will get preference.
Responsibilities & Context:
∎ Assisting the honorable Executive Director in managing all daily affairs of office.
∎ Arrangements of foreign trips/VISA processing, all types of official/ business correspondence related to the Secretariat.
∎ Remind all agenda's relating to any type of trip/visits, VIP guest arrival, meeting fixation/cancellation, document preparation/submission/delivery, mail communication to honorable Executive Director.
∎ Act as one stop service point with maintaining day to day secretarial activities.
∎ Drafting different types of Professional Note, Memo, Office Order, Office Circular etc in English and Bengali is mandatory.
∎ Handling phone calls, emails, and other forms of correspondence on behalf of the Honorable Executive Director with screening and prioritizing as necessary.
∎ Organize daily, weekly, and monthly schedule, including appointments, meetings, and events.
∎ Overseeing the driver, front desk, logistics, personal security and daily work schedule.
∎ Fixing appointments liaise with government/private/business organizations.
∎ Preparing meeting materials, taking notes during meetings, ensuring actions are carried out.
∎ Circulating meeting minutes and following up its progress in liaison with concerned officers.
∎ Maintaining a high level of confidentiality regarding sensitive information.
∎ Organizing and maintaining files, records, and databases.
∎ Providing personal assistance, including handling personal appointments, errands, and etc.
∎ Handling multiple tasks efficiently and effectively to ensure the smooth functioning of the office.
∎ Being flexible and adaptable to handle unexpected changes or challenges.
∎ Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, office & site meeting venues with confirmation emails.etc
∎ Ambala Foundation a non-profit and non-political organization which MRA License no: 00350-01308-00086, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, income generation, environment, women and children development, cross cultural communication etc. To achieve the organizational goal a dedicated and energetic Personal Secretary needed for honorable Executive Director.
∎ Responsibilities:
∎ Assisting the honorable Executive Director in managing all daily affairs of office.
∎ Arrangements of foreign trips/VISA processing, all types of official/ business correspondence related to the Secretariat.
∎ Remind all agenda's relating to any type of trip/visits, VIP guest arrival, meeting fixation/cancellation, document preparation/submission/delivery, mail communication to honorable Executive Director.
∎ Act as one stop service point with maintaining day to day secretarial activities.
∎ Drafting different types of Professional Note, Memo, Office Order, Office Circular etc in English and Bengali is mandatory.
∎ Handling phone calls, emails, and other forms of correspondence on behalf of the Honorable Executive Director with screening and prioritizing as necessary.
∎ Organize daily, weekly, and monthly schedule, including appointments, meetings, and events.
∎ Overseeing the driver, front desk, logistics, personal security and daily work schedule.
∎ Fixing appointments liaise with government/private/business organizations.
∎ Preparing meeting materials, taking notes during meetings, ensuring actions are carried out.
∎ Circulating meeting minutes and following up its progress in liaison with concerned officers.
∎ Maintaining a high level of confidentiality regarding sensitive information.
∎ Organizing and maintaining files, records, and databases.
∎ Providing personal assistance, including handling personal appointments, errands, and etc.
∎ Handling multiple tasks efficiently and effectively to ensure the smooth functioning of the office.
∎ Being flexible and adaptable to handle unexpected changes or challenges.
∎ Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, office & site meeting venues with confirmation emails.etc
Compensation & Other Benefits:
∎ Salary Review: Yearly
∎ Festival Bonus: 3
Employment Status: Full Time
Job Location: Dhaka
Company Information:
∎ Ambala Foundation
∎ House no- 62, Block-ka, Piciculture Housing Society, Shyamoli, Dhaka- 1207
∎ www.ambalafoundation.org
∎ Ambala Foundation, a non-profit and non-political voluntary organization, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, water and sanitation, income generation, environment, women and children development, cross cultural communication etc. Radio Bikrampur is a creative initiative of Ambala Foundation.
Address::
∎ House no- 62, Block-ka, Piciculture Housing Society, Shyamoli, Dhaka- 1207
∎ www.ambalafoundation.org
∎ Ambala Foundation, a non-profit and non-political voluntary organization, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, water and sanitation, income generation, environment, women and children development, cross cultural communication etc. Radio Bikrampur is a creative initiative of Ambala Foundation.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 18 Apr 2025
Category: Receptionist/PS
