Project Associate, Surveillance

Job Description

Title: Project Associate, Surveillance

Company Name: Jhpiego Bangladesh

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 3 years

• Bachelors / BBA in Finance & Accounting / Management or any other relevant subject.

• Masters / MBA in Finance & Accounting / Management will get preference.

• At least 3 years

• Minimum 3 years working experience in Finance/ Admin/ secretarial job, preferably in NGO/ INGO.

• Computer literacy with skills in Bijoy 52 Bangla typing, MS Excel, MS Word, MS, Power Point and MS Outlook.

• Good understanding on budget preparation, record keeping, report preparation

• Excellent communication and interpersonal skills

• Excellent computer skills with all Microsoft Office programs (MS Word, Power Point, Excel)

• Be willing to take on extra responsibilities to achieve the goals/objectives set by the organization.

• Willingness for field visit using public transportation to accomplish the assignments.

• Excellent interpersonal skills and ability to work in a team environment.

Job Purpose:

The incumbent will work under the Team Lead- Surveillance to accomplish the EGHS project finance and operations objectives maintaining Jhpiego`s global standards. S/he will provide overall program support in the field of administration, financial, and logistics issues to implement the field-level activities as well as national-level dissemination and closeout meetings of the EGHS project.

Main duties & responsibilities:

• Prepare activity budgets in consultation with the EGHS project team following the project work plan.

• Coordinate/receive EGHS project activity advances as needed and ensure settlement within the appropriate timeline.

• Prepare and submit EGHS project activity/travel expenses to the finance team with relevant evidence and supportive documents for reconciliation/reimbursement.

• Support to track EGHS project expenses to assist with financial reporting.

• Maintain stock of supplies and logistics required for EGHS project implementation including sharing of availability or need of procurement with the project team on time.

• Coordinate with Admin to ensure all logistics requirements are met as per EGHS project activity or travel needs.

• Raise procurement requests as per EGHS project needs following approval and support the procurement team to complete the procurement process and supply the goods to the end users.

• Support Government Liaison to adhere to NGOAB regulations including CLA for EGHS project.

• Prepare a Bangla / English letter for issuing GO on different occasions related to EGHS project.

• Provide support to the EGHS project team in organizing events, meetings, workshops etc.

• Coordinate and communicate all relevant program people and govt. stakeholders for successful event management.

• Assist the EGHS project team in implementing the field-level activities as required.

• Adhere to Jhpiego`s financial and operational policies to accomplish the project activities.

• Carry out any other tasks assigned by the supervisor.

Safeguarding Responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so once the technology completed, doing quality assessment by verifying generated contents

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