Procurement Assistant

Job Description

Title: Procurement Assistant

Company Name: FIND

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• 3 to 5 years

Bachelor’s degree in any field.

• 3 to 5 years

• At least 3 to 5 years of work experience in the field of project administration with emphasis on procurement and contract management.

• Interpersonal skills, strong presentation skills and good organizational skills.

• Good skills in basic computer programs (Word, Excel, Outlook, power point).

• Ability and willingness to travel extensively (up to 30%), based on the need of the job.

• Good oral and written communication skills (English and local language).

• Strong team orientation.

• Ability to work independently, with minimum handholding and supervision.

• Energetic, resilient, and passionate

• Proficient in using computer and MS office applications (Word, Excel, Power point, Outlook etc).

• Professional, mature, and confident.

• Ability to coordinate with internal & external stakeholders and on-site teams.

Organization:

FIND accelerates equitable access to reliable diagnosis around the world. We are working to close critical testing gaps that leave people at risk from preventable and treatable illnesses, enable effective disease surveillance, and build sustainable, resilient health systems. In partnership with countries, WHO and other global health agencies, we are driving progress towards global health security and universal health coverage. We are a WHO Collaborating Centre for Laboratory Strengthening and Diagnostic Technology Evaluation.

For more information, please visit www.finddx.org

Project Background:

Bangladesh continues to be amongst the 30 high TB and drug-resistant TB burden countries in the world. The TB laboratory infrastructure of Bangladesh includes 1 National TB Reference Laboratory (NTRL), 5 Regional TB Reference Laboratories, 619 GeneXpert sites with 735 Xpert machines (another 105 will be added by 2024)), 150 Truenat sites, 1120 designated microscopy centres and 277 X-ray sites. FIND is providing technical assistance to NTP Bangladesh to strengthen TB Lab quality management systems under The Global Fund grant.

Nature of Appointment: The selected candidate shall be initially offered a fixed-term employment contract through a third-party agency until 31st December 2025.

Brief objectives of the project:

• To mentor NTRL and 5 RTRLs to prepare, apply and achieve ISO 15189 accreditation through Sustainable TB Laboratory Management Towards Accreditation approach.

• To build up capacity of NTP to scale up NAAT EQA implementation including in country manufacturing of PT panels.

• Strengthening Laboratory Information Management System and its integration with E-TB Manager.

• To provide technical assistance to NTP for

• Strengthening monitoring of mWRD implementation.

• Bio Medical Engineering capacity building.

• Equipment maintenance management.

• Strengthening implementation of lab QMS and biosafety framework.

Job description:

• Assist in preparation of technical specifications through market analysis and assist in vendor development and vendor management.

• Assist in procurement of laboratory consumables, equipment and documents preparations.

• Assist in preparation of ITB, RFQ and RFP and comparative statement, evaluation report. Assist in arrangement/co-ordination of purchase committee meetings.

• Assist in preparation of contract and purchase order and follow-up of purchase order up to payment.

• Assist in organizing and transmitting documentation to requestors related to offers, evaluation criteria, and correspondence with bidders.

• Assist in managing of purchase ordering process, examining, and analysing adequacy of information ensuring that appropriate level of authorization is received prior to releasing the orders.

• Assist in maintaining database and organizing vendor files, catalogues, technical literature, and price information for ready access; establish call-up system to follow up on procurement orders being held up.

• Assist in analysis and evaluation of information regarding vendor performance about quality, price, delivery, and equipment, and ensure that it conforms to the supplier qualification operating procedure.

• Working closely with finance & admin teams to submit procurement-related invoices for payment processing along with supporting documents.

• Assist in maintaining good communication and coordination between all the stakeholders (i.e., National Programme, procurement agency etc.) and advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.

• Ensure regular update of a database of contract documentation, terms of references, list of suppliers of goods and services.

• Assure proper filing of all procurement-related documentation.

• Perform other duties and responsibilities as required.

The annual salary (CTC) will commensurate with the available skills and experience of the incumbent as per the selection process