Position: Admin & Accounts Officer ( Female )

Job Description

Title: Position: Admin & Accounts Officer ( Female )

Company Name: Interior Design Studio By Idealist

Vacancy: 02

Age: 20 to 30 years

Job Location: Dhaka (GULSHAN 2)

Salary: Tk. 20000 - 30000 (Monthly)

Experience:

• 2 to 5 years
• The applicants should have experience in the following business area(s): Architecture Firm, Real Estate, Interior Design
• Freshers are also encouraged to apply.

• Bachelor of Business Studies (BBS) in Accounting
• Bachelor of Business Administration (BBA) in Human Resource Management

• 2 to 5 years
• The applicants should have experience in the following business area(s): Architecture Firm, Real Estate, Interior Design
• Freshers are also encouraged to apply.

• Age 20 to 30 years
• Only Female

Core Responsibilities :

Office administration, HR support এবং daily accounts & finance—এই তিনটি ফাংশন একসাথে পরিচালনা করে office discipline, financial transparency ও operational smoothness নিশ্চিত করা।

1. Office Administration

☑ Office opening/closing discipline ও daily operations supervision

☑ Attendance, late, leave & overtime tracking

☑ Office supplies (stationery, pantry, cleaning, internet) management

☑ Office rent, utility bills & service vendor coordination

☑ Office asset register (furniture, laptop, equipment) maintain

2. HR Support & Payroll Preparation

☑ Employee attendance-based salary sheet preparation

☑ Leave balance, advance & deduction tracking

☑ Appointment letter, ID card, employee file maintenance

☑ Office rules, SOP & discipline implementation

☑ Internal notice, circular & memo issue

3. Daily Accounts Handling

☑ Daily cash & bank transaction entry

☑ Payment, receipt & journal voucher preparation

☑ Cash book & bank book update

☑ Purchase bill & expense verification

4. Billing, Receivable & Payable Control

☑ Client invoice preparation (project-wise)

☑ Client payment follow-up & outstanding tracking

☑ Vendor bill checking & payment scheduling

☑ Advance, retention & milestone tracking

5. Expense & Budget Control

☑ Office & project expense tracking

☑ Budget vs actual expense monitoring

☑ Unauthorized expense alert to CEO

☑ Cost optimization support

C. Reporting & CEO Support

6. Daily / Weekly / Monthly Reporting

☑ Daily attendance & cash position report

☑ Weekly expense & collection summary

☑ Monthly salary, expense & outstanding report

☑ Project-wise cost & profitability snapshot

7. Compliance & Record Keeping

☑ Financial documents & vouchers file management

☑ Basic VAT/TAX support data preparation

☑ Audit-ready records maintenance

☑ Approval workflow follow-up

KPI (Performance Indicators)

☑ Attendance & payroll accuracy

☑ Cash-flow clarity

☑ Expense control discipline

☑ Timely reporting

☑ Zero documentation gap

Ideal Candidate Profile

☑ 2–4 years experience in Admin + Accounts role

☑ H.R & Admin Related Work

☑ Basic accounting knowledge (cash, bank, ledger)

☑ Good command on Excel / Google Sheet

☑ Presentable, Honest, organized & detail-oriented

☑ Able to work under pressure