Personal Secretary(PS) to MD & CEO

Job Description

Title: Personal Secretary(PS) to MD & CEO

Company Name: Zubion Development Solutions Limited ( ZDSL)

Vacancy: 1

Age: 28 to 38 years

Job Location: Dhaka (Uttara Sector 15)

Salary: Tk. 50000 - 70000 (Monthly)

Experience:

• 7 to 12 years
• The applicants should have experience in the following business area(s): Real Estate, Group of Companies, Developer

• BBA / MBA in any discipline.

• 7 to 12 years
• The applicants should have experience in the following business area(s): Real Estate, Group of Companies, Developer

• Age 28 to 38 years
• Only Male

• Must have knowledge about total business process.

Job Summary:

Zubion Development Solutions Limited (ZDSL) — a leading real estate company — is looking for a smart, proactive, and highly organized Personal Secretary to the CEO.
The ideal candidate will directly assist the CEO in managing schedules, coordinating strategic plans, monitoring inter-departmental updates, and ensuring smooth execution of business operations from land acquisition to project handover.

Key Responsibilities:

Executive & Administrative Support:

• Maintain the CEO’s daily schedule, appointments, meetings, and travel plans with utmost accuracy and confidentiality.

• Prepare and organize meeting agendas, minutes, presentations, and follow-up action reports.

• Manage internal and external communications, ensuring timely correspondence and documentation.

• Handle confidential information with discretion and maintain professional standards in all interactions.

Business Planning & Coordination:

• Assist the CEO in developing, reviewing, and implementing business plans and strategic goals.

• Collect, analyze, and summarize reports from all departments (Land, Sales, Construction, Accounts, HR, etc.) for the CEO’s review.

• Coordinate with departmental heads to ensure alignment with organizational objectives and deadlines.

• Support the CEO in project planning, budget tracking, and milestone progress.

Project & Operational Monitoring:

• Keep the CEO updated on the status of all ongoing projects — from land signing, vetting, and approval to construction, sales, and final handover.

• Prepare weekly and monthly project progress summaries.

• Follow up with concerned departments (Engineering, Construction, Sales, Customer Service, Legal, etc.) to ensure timely execution.

Legal & Compliance Monitoring:

• Regularly update the CEO regarding land legal issues, compliance requirements, approvals, and NOCs.

• Liaise with the Legal Department to ensure company compliance with RAJUK, NHA, City Corporation, and other government authorities.

• Maintain a digital filing system for all legal and corporate documents.

Corporate Communication & Representation:

• Communicate professionally on behalf of the CEO with stakeholders, clients, and external partners.

• Draft, review, and edit business letters, agreements, and internal memos.

• Assist in event planning, corporate meetings, and official visits.

Office Management & Support:

• Coordinate with the Admin and HR teams for logistics, hospitality, and protocol arrangements for the CEO’s office.

• Supervise document control, filing, and record-keeping related to CEO’s office operations.

• Perform any other task assigned by the CEO or top management.

• Coordinate about food entertainment for CEO & Guest.

• T/A,Mobile bill,Performance bonus,Profit share
• Lunch Facilities: Full Subsidize
• Salary Review: Yearly
• Festival Bonus: 2