Personal Secretary to MD

Job Description

Title: Personal Secretary to MD

Company Name: Cityscape International Ltd

Vacancy: 02

Age: At most 35 years

Job Location: Dhaka (GULSHAN 1)

Salary: Negotiable

Experience:

• At most 8 years
• The applicants should have experience in the following business area(s): Multinational Companies, Food (Packaged)/Beverage, Real Estate, Group of Companies

• Bachelor`s degree in business administration, management, or related field preferred.

• Private university Student will get preference. (DU, BRAC, NSU, AIUB,IUB)

• At most 8 years
• The applicants should have experience in the following business area(s): Multinational Companies, Food (Packaged)/Beverage, Real Estate, Group of Companies

• Age At most 35 years

• Proven experience in a similar role, preferably with exposure to both local and international business environments.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills, with a professional demeanor.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• High level of discretion and confidentiality.Ability to work independently with minimal supervision and as part of a team.
• Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.
• Cultural awareness and sensitivity, with the ability to navigate diverse business cultures.
• Proficiency in relevant languages, especially English and any additional languages relevant to the business context.
• Strong attention to detail and ability to manage multiple tasks simultaneously. 
• This position offers an exciting opportunity to work closely with the Managing Director and contribute to the success of our organization.
• If you are a dynamic individual with exceptional administrative skills and a proactive mindset, we encourage you to apply for this role.

Administrative Support:

• Manage the MD`s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications on behalf of the MD.
• Coordinate and manage office services, such as record-keeping, mail distribution, and office supplies.

Meeting and Event Coordination:

• Organize and coordinate meetings, conferences, and corporate events.
• Prepare agendas, attend meetings, take minutes, and ensure follow-up on action items.
• Liaise with internal and external stakeholders to facilitate smooth communication and collaboration.

Travel and Logistics:

• Arrange domestic and international travel, including flights, accommodation, transportation, and visas.
• Prepare detailed itineraries and ensure the MD is briefed on travel plans and any changes.

Liaison and Communication:

• Act as a point of contact between the MD and employees, clients, and other external partners.
• Manage the flow of information, ensuring timely and accurate dissemination of communications.

Project Management:

• Assist with special projects, including research, data collection, and reporting.
• Track project progress, manage timelines, and ensure deliverables are met.

Confidentiality and Professionalism:

• Handle sensitive information with the utmost discretion and maintain confidentiality.
• Uphold a high level of professionalism in all interactions.

• T/A,Mobile bill
• Salary Review: Yearly
• Festival Bonus: 2

• Others Facility as per company policy.