Personal Secretary

Job Description

Title: Personal Secretary

Company Name: M/S AMCO ENTERPRISE LTD

Vacancy: --

Age: Na

Job Location: Dhaka (Banani)

Salary: Negotiable

Experience:

Published: 2025-11-23

Application Deadline: 2025-11-27

Education:

• Bachelor/Honors

• Only Male

• Educational Requirements — Minimum Graduation (Bachelor’s/ Honors Degree) from a recognized university.

• Excellent proficiency in Microsoft Office (Professional Level) — including Word, Excel, PowerPoint, Outlook, and data management tools.

• Expert in Email Communication — skilled in drafting, organizing, and managing professional emails, including business correspondence with local and international clients.

• Strong English Communication Skills — both written and verbal, capable of handling corporate and overseas communication confidently.

• Administrative & Secretarial Skills — scheduling, documentation, filing, meeting coordination, and maintaining confidential records.

• Time Management & Multitasking — ability to manage the Managing Director’s schedule, prioritize tasks, and handle multiple responsibilities efficiently.

• Interpersonal & Coordination Skills — able to communicate effectively with internal departments, overseas agencies, embassies, and clients.

• Document Preparation & Reporting — skilled in drafting letters, preparing reports, maintaining logs, and organizing business documents.

• Professional Etiquette & Confidentiality — capable of handling sensitive information with discretion and maintaining high standards of professionalism.

• Problem-Solving Ability — handles unexpected situations calmly and provides effective support to management.

• Basic Financial Handling — ability to manage petty cash, prepare expense statements, and assist with accounts coordination.

Executive & Administrative Support

• Manage and organize the MD’s daily schedule, appointments, and meeting calendar.
• Arrange local and international travel, hotel bookings, and itinerary planning.
• Prepare, review, and manage confidential documents, reports, contracts, and presentations.
• Draft and edit official letters, emails, memos, and business correspondence on behalf of the MD.

Communication & Coordination

• Act as the primary point of contact between the MD and internal departments, clients, overseas partners, and government offices.
• Coordinate communication with foreign employers, recruiting agencies, training centers, and embassy officials.
• Receive and screen phone calls, visitors, and inquiries; prioritize issues and provide timely follow-up.

Recruitment & Documentation Support

• Assist in preparing and processing recruitment documents such as demand letters, power of attorney, employment contracts, and visa papers.
• Ensure compliance with BMET, MOFA, and relevant government regulations.
• Maintain updated records of candidate pipelines, visa status, project progress, and overseas approvals.

Operational & Project Support

• Monitor manpower project timelines and provide regular status reports to the MD.
• Coordinate interview arrangements, candidate screening schedules, and logistical support.
• Track critical deadlines, renewal dates, and compliance requirements related to recruitment operations.

Office & Financial Assistance

• Manage filing systems (digital and physical) ensuring confidentiality and quick access.
• Handle petty cash, prepare expense statements, and support invoice follow-up with accounts.
• Assist the MD with procurement coordination or vendor dealings when necessary.

Confidentiality & Professional Conduct

• Maintain strict confidentiality regarding business strategies, financial data, and personal matters.
• Represent the MD professionally in meetings or communications when assigned.
• Uphold company reputation through disciplined, ethical, and professional behavior.

Personal Assistance (As Required)

• Assist the MD with personal tasks such as event planning, personal travel, and other errands.
• Provide flexible support during urgent work situations outside regular office hours.

• Lunch Facilities: Full Subsidize
• Festival Bonus: 2