Officer - Procurement & Logistic

Job Description

Title: Officer - Procurement & Logistic

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: --

Age: Na

Job Location: Cox`s Bazar

Salary: Negotiable

Experience:

• At least 8 years

Graduation in any discipline. Degree/courses on procurement will be preferred.

• At least 8 years

ROLE

This position is responsible for overseeing District, Upazila, and Union based procurements of services and goods as needed to implement project interventions. The incumbent will follow the Activitiy’s procurement policies and procedures. Procurements may include equipment, materials, printing, printing, short term, contracts, venues, office supplies etc.

Main Areas of Responsibilities

Major Responsibility

• Responsible for district-based procurements which may include purchase orders, renting and leasing cars, venues, printing, procuring materials and supplies as per the project’s procurement policy.

• Regularly update procurement tracker. Maintain proper documentation.

• Handle all district-based tenders for procurement.

• Maintain inventory of physical property/assets. Reconcile inventory with the equipment records, at least once a year.

• Respond to requests for procurement from other project staff. Arrange for a procurement committee meeting when needed, follow up and prepare minutes.

• Follow procurenet manual and delegation of authority to secure necessary approvals.

• Share quotes of items with the requestor and supervisor.

• Review budget of procured items with supervisor.

• Collect necessary bids and confirm cost reasonableness.

• Prepare necessary paperwork such as a comparative statement/bid summary secure approval. Manage and maintain procurement files.

• Coordinate with different field and sub offices and provide support to all FIVDB Catchment and Union level offices for procuring goods and services they need.

• Prepare Procurement Agreement and Contracts as per FIVDB Policy.

• Prepare different reports and update all the contracts as needed. Provide assistance to internal and external auditor, consultants, Researchers, Donors and other visitors with information, documents and make necessary coordination.

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