Officer - HR And Admin

Job Description

Title: Officer - HR And Admin

Company Name: Syed Spinning & Cotton Mills Limited

Vacancy: 02

Age: 23 to 40 years

Job Location: Sirajganj (Sirajganj Sadar)

Salary: Tk. 15000 - 25000 (Monthly)

Experience:

• 1 to 5 years
• The applicants should have experience in the following business area(s): Textile, Spinning
• Freshers are also encouraged to apply.

• Bachelor/Honors

• 1 to 5 years
• The applicants should have experience in the following business area(s): Textile, Spinning
• Freshers are also encouraged to apply.

• Age 23 to 40 years

Good communication skills in Bengali and English.

Proficiency in MS Word, Excel and PowerPoint.

1. Monitor, verify, and maintain employees’ daily attendance, absenteeism, leave records, shift schedules, and manpower information through Jibika Software, biometric attendance systems, and other HR management tools.

2. Prepare and verify daily attendance reports, absentee reports, manpower reports, leave records, salary sheets, overtime sheets, special attendance sheets, and other HR and administrative reports.

3. Conduct recruitment activities, including manpower requisition collection, job posting, application screening, interview coordination, appointment processing, employee onboarding, and orientation.

4. Process employee joining, posting, transfer, promotion, resignation, separation, and other employment-related activities while maintaining accurate records.

5. Ensure adequate departmental manpower availability and regularly report manpower shortages, excess manpower, and absenteeism issues to management.

6. Maintain and regularly update personal files, service records, employee databases, and all HR-related documentation of officers, staff, and workers.

7. Address employee grievances, concerns, and welfare-related matters, and communicate significant issues to management for necessary action.

8. Assist in implementing company HR policies, disciplinary procedures, and compliance with Bangladesh Labour Act, Labour Rules, and other applicable regulations.

9. Maintain and manage office files, registers, records, administrative documents, and other important company documentation in a systematic manner.

10. Prepare office orders, notices, administrative correspondence, reports, memorandums, certificates, and other official documents as required.

11. Assist in the renewal and maintenance of Trade License, Fire License, Factory License, Environmental Clearance Certificate, Boiler License, and other statutory licenses, permits, and approvals.

12. Supervise housekeeping activities and ensure cleanliness, discipline, and proper maintenance of factory premises, office buildings, dormitories, canteens, and other facilities.

13. Monitor dormitory management to ensure a clean, organized, and suitable living environment for employees.

14. Supervise security guards’ attendance, duty rosters, performance, and overall security operations within the factory premises.

15. Maintain vehicle logbooks and monitor the utilization, maintenance, servicing, fitness, tax token, and related documentation of company vehicles, including covered vans.

16. Coordinate and supervise drivers’ duties, schedules, performance, and compliance with company policies.

17. Monitor the proper use and maintenance of office equipment, furniture, administrative assets, and other company resources.

18. Support the maintenance of administrative discipline and effective coordination among departments to ensure smooth factory operations.

19. Prepare periodic HR and administrative reports and submit them to management as required.

20. Perform any other HR, administrative, and office management responsibilities assigned by the Senior Manager (Admin & HR), Factory In-Charge, or Management from time to time.