IT & Payroll Assistant

Job Description

Title: IT & Payroll Assistant

Company Name: Stylesmyth San Apparels Limited

Vacancy: 01

Age: 20 to 29 years

Job Location: Magura

Salary: Negotiable

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): Garments

• Bachelor of Science (BSc) in Computer Science
• Master of Science (MSc)

• At least 3 years
• The applicants should have experience in the following business area(s): Garments

• Age 20 to 29 years

Position: IT & Payroll Assistant
Department: HR, Admin & IT / Payroll
Company: Stylesmyth San Apparels Limited
Company Type: 100% Export-Oriented Ready-Made Garments Factory
Factory Type: Woven
Location: Magura
Employment Type: Full-time

Job Responsibilities:

• Assist in preparing, processing, and maintaining monthly payroll for all employees and workers accurately and within the scheduled timeline.

• Collect, verify, and reconcile attendance, leave, overtime, late attendance, absenteeism, joining, separation, and other payroll-related data.

• Maintain and update employee and worker master data in the payroll/HRIS system.

• Ensure accurate calculation of basic salary, gross salary, overtime, allowances, deductions, attendance bonus, leave benefits, advances, loans, and other payroll components as applicable.

• Prepare monthly payroll sheets and supporting documents for management review and salary disbursement.

• Coordinate with HR, Admin, Accounts, and relevant departments to resolve payroll discrepancies and ensure timely salary processing.

• Maintain proper records of salary sheets, attendance records, overtime records, bank statements, payroll reports, and other payroll-related documents.

• Assist in preparing bank salary transfer files and ensure accuracy of employee bank account information.

• Handle payroll-related queries from employees and workers and provide appropriate support and clarification.

• Maintain confidentiality and security of employee personal, salary, attendance, and payroll information.

• Assist in preparing various HR and payroll reports required by management, auditors, buyers, and compliance teams.

• Provide IT support for HR, Payroll, and other office users, including troubleshooting hardware, software, network, printer, scanner, and related technical issues.

• Maintain and monitor computers, laptops, printers, barcode/attendance devices, biometric machines, CCTV-related systems, and other IT equipment as assigned.

• Provide technical support for attendance and biometric systems and ensure proper synchronization of attendance data with payroll systems.

• Assist in maintaining LAN, internet connectivity, Wi-Fi, email, shared folders, and basic network infrastructure.

• Support installation, configuration, updating, and maintenance of operating systems, software, antivirus, and other authorized applications.

• Maintain proper records of IT assets, equipment, software licenses, user accounts, and IT-related documents.

• Assist in data backup, data recovery, and basic information security practices to protect company information.

• Ensure timely backup and secure storage of payroll and HR-related electronic data.

• Support HR and management in preparing Excel-based reports, MIS, dashboards, and data analysis.

• Ensure proper implementation of company policies and procedures related to payroll, IT usage, data security, and confidentiality.

• Coordinate with external IT vendors/service providers for maintenance and troubleshooting when required.

• Identify system errors, data inconsistencies, and technical issues and take timely corrective action.

• Maintain a high level of accuracy while handling sensitive payroll and employee information.

• Perform any other duties and responsibilities assigned by the management.

Requirements:

• Bachelor’s degree / Diploma in Computer Science, Information Technology, Computer Applications, HR, or a relevant discipline.

• Minimum 3–5 years of relevant experience in IT, Payroll, HRIS, or a combination of IT and payroll functions, preferably in the garments industry.

• Practical experience in garments factory payroll and attendance management will be highly preferred.

• Strong knowledge of payroll processing, attendance management, overtime calculation, leave management, and employee salary-related data.

• Good knowledge of Microsoft Excel, including VLOOKUP/XLOOKUP, IF, SUMIF/SUMIFS, Pivot Table, filtering, sorting, data validation, and basic data analysis.

• Experience with HRIS, payroll software, biometric attendance systems, and employee databases.

• Good knowledge of computer hardware, software installation, Windows operating systems, printers, scanners, and basic networking.

• Basic knowledge of LAN, Wi-Fi, IP configuration, internet connectivity, and troubleshooting.

• Ability to maintain accurate and confidential payroll and employee records.

• Strong analytical, numerical, troubleshooting, and problem-solving skills.

• Good communication and interpersonal skills.

• Ability to work independently as well as coordinate effectively with HR, Admin, Accounts, IT, and other departments.

Additional Requirements:

• Experience in a 100% export-oriented RMG factory will be an added advantage.

• Practical experience in handling payroll for a large workforce will be preferred.

• Experience with biometric attendance and payroll integration will be an advantage.

• Knowledge of Bangladesh Labor Law and basic statutory requirements related to wages, overtime, leave, attendance, and employee records will be preferred.

• Experience in preparing payroll reports for management, audit, buyer compliance, and statutory purposes will be an advantage.

• Must be proactive, responsible, detail-oriented, and capable of maintaining strict confidentiality.

• Must have the ability to work under pressure and meet monthly payroll deadlines.

• Good command of both Bangla and English will be preferred.

Salary:

Negotiable (based on experience and competence)

Benefits:

As per company policy

Application Procedure:

Interested candidates are requested to send their updated CV to:

mostafizur.rahman@sanapparels.com

Please mention “IT & Payroll Assistant” in the subject line.