Job Description
Title: MIS and Documentation Officer
Company Name: SKS Foundation
Vacancy: 1
Age: at most 40 years
Location: Gaibandha
Minimum Salary: Tk. 50000 (Monthly)
Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO
Published: 15 Apr 2025
Education:
∎ Bachelor/Honors, Masters
∎ The incumbent should possess Bachelor (Honors.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
∎ The incumbent should possess Bachelor (Honors.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
Requirements:
Additional Requirements:
∎ Age at most 40 years
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Should have Good operating skills in Microsoft Office package;
∎ Should have excellent communication and report writing skills both in Bangla and English.
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Should have Good operating skills in Microsoft Office package;
∎ Should have excellent communication and report writing skills both in Bangla and English.
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
Responsibilities & Context:
∎ To adopt resource efficient, cleaner production and good farming practices.
∎ To adopt climate resilient technologies.
∎ To promote circular economy. To increase technical knowledge and capacity of the MEs.
∎ To assist entrepreneurs in expanding the market for dairy products.
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the SKS Foundation.
∎ Job Context
∎ SKS Foundation is going to implement a sub-project titled “Promoting resilient green growth in dairy sub-sector through ensuring RECP” ’as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under “Cattle and Buffalo” sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and SKS Foundation.
∎ The Objectives of the project is:
∎ To adopt resource efficient, cleaner production and good farming practices.
∎ To adopt climate resilient technologies.
∎ To promote circular economy. To increase technical knowledge and capacity of the MEs.
∎ To assist entrepreneurs in expanding the market for dairy products.
∎ Responsibilities:
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, data Collection and Record Keeping:
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning:
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation:
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Responsibilities:
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the SKS Foundation.
Compensation & Other Benefits:
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy. Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Gaibandha
Apply Procedure:
Hard Copy:
∎ Interested Candidates are requested to apply through online to Deputy Director- HR SKS Foundation, College Road, Uttar Horin Singha, Gaibandha-5700. Applications should reach with detailed CV including contact cell-phone number and two referees. Only short listed candidates will be called for interview. Women`s are actively encouraged to apply.
∎ Photograph must be enclosed with the resume.
∎ Apply Procedure
∎ Apply online (http://www.sks-bd.org/index.php/career)
Company Information:
∎ SKS Foundation
∎ College Road, Uttar Horinsinha, Gaibandha- 5700.
∎ SKS Foundation is a long reputed national NGO engaged in service delivery and rights based activities for disadvantaged hardcore poor people for their quality life and livelihoods. With this exposure, the expectation from civil society, private and public organizations remain high such that SKS Foundation provides a top quality service to the increasing numbers of very poor and chars dwellers in Bangladesh since 1987. It started development work for the poor and marginalized people through different program interventions. The growth and development of SKS Foundation is the joint effort of a few local self-devoted young men and women, social workers from various academic disciplines.
Address::
∎ College Road, Uttar Horinsinha, Gaibandha- 5700.
∎ SKS Foundation is a long reputed national NGO engaged in service delivery and rights based activities for disadvantaged hardcore poor people for their quality life and livelihoods. With this exposure, the expectation from civil society, private and public organizations remain high such that SKS Foundation provides a top quality service to the increasing numbers of very poor and chars dwellers in Bangladesh since 1987. It started development work for the poor and marginalized people through different program interventions. The growth and development of SKS Foundation is the joint effort of a few local self-devoted young men and women, social workers from various academic disciplines.
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 30 Apr 2025
Category: NGO/Development
