MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: Joypurhat Rural Development Movement (JRDM)

Vacancy: 1

Age: at most 35 years

Location: Naogaon

Maximum Salary: Tk. 45000 (Monthly)

Experience:
∎ At least 3 years

Published: 11 Feb 2025

Education:
∎ Master of Social Science (MSS) in Social Science, Master of Social Science (MSS) in Development Studies, Master of Social Science (MSS) in Statistics

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ Maximum 35 years of age on the last date of application.
∎ The candidate should have a minimum of three (3) years of work experience in
∎ A candidate having relevant experience working in donor-funded projects would be preferred.
∎ Experience working on enterprise development-related projects will be an added advantage.
∎ Age Limit
∎ Maximum 35 years of age on the last date of application.
∎ Working Experience
∎ The candidate should have a minimum of three (3) years of work experience in
∎ monitoring and evaluation/MIS and documentation in a development organization
∎ that works in Bangladesh.
∎ A candidate having relevant experience working in donor-funded projects would be preferred.
∎ Experience working on enterprise development-related projects will be an added advantage.

Responsibilities & Context:
∎ To adopt resource efficient, cleaner and safe nutritious rice production and good farming practices.
∎ To adopt climate resilient technologies.
∎ To promote circular economy.
∎ To increase technical knowledge and capacity of the MEs.
∎ To assist entrepreneurs in expanding the market for rice mill products.
∎ The sub-project will be implemented across Naogaon Sadar and Mohadevpur Upazila Under the Naogaon district.
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP)screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets,brochures, posters, banners, etc.Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation,reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the JRDM.
∎ Joypurhat Rural Development Movement (JRDM) is going to implement a sub-project titled “Promoting Resilient Green Growth in Rice Production & Processing” as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub- project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under the “Rice Mill” sub-sector. The project is jointly financed by the World Bank, the Palli Karma-Sahayak Foundation (PKSF), and Joypurhat Rural Development Movement (JRDM).
∎ Sub-project Objectives
∎ To adopt resource efficient, cleaner and safe nutritious rice production and good farming practices.
∎ To adopt climate resilient technologies.
∎ To promote circular economy.
∎ To increase technical knowledge and capacity of the MEs.
∎ To assist entrepreneurs in expanding the market for rice mill products.
∎ Sub-project Working Areas
∎ The sub-project will be implemented across Naogaon Sadar and Mohadevpur Upazila Under the Naogaon district.
∎ Duration
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ Duties and Responsibilities
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP)screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets,brochures, posters, banners, etc.Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation,reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the JRDM.

Compensation & Other Benefits:
∎ Monthly consolidated salary is BDT 45,000/- per Manth & Yearly 5% Increment.
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per Project policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎ Salary and Allowances
∎ Monthly consolidated salary is BDT 45,000/- per Manth & Yearly 5% Increment.
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per Project policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Naogaon

Apply Procedure:

Walk in Interview:

Company Information:
∎ Joypurhat Rural Development Movement (JRDM)
∎ H. No-1312, Nearby Central Bus Terminal, Sadar Road, Joypurhat-5900
∎ JRDM was established by its founder Late Md. Suzaul Islam Khan in 1995. Over the last 26 years JRDM has served its beneficiaries through different ventures on Education, Health-Hygiene, Sanitation, Family Planning, Improving the quality of life of the elderly people, helping the disabled and rehabilitation of beggars, Environment, Community Development etc. covering 5 districts in Bangladesh.

Address::
∎ H. No-1312, Nearby Central Bus Terminal, Sadar Road, Joypurhat-5900
∎ JRDM was established by its founder Late Md. Suzaul Islam Khan in 1995. Over the last 26 years JRDM has served its beneficiaries through different ventures on Education, Health-Hygiene, Sanitation, Family Planning, Improving the quality of life of the elderly people, helping the disabled and rehabilitation of beggars, Environment, Community Development etc. covering 5 districts in Bangladesh.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 22 Feb 2025

Category: NGO/Development